SOUTH CAROLINA SOCIETY FOR RESPIRATORY CARE
INFORMATION TECHNOLOGY COMMITTEE
J. WARREN BRADLEY – CHAIR
SELMA WATSON – MIDLANDS, VICE-CHAIR
RICHARD T. K. PARKER – COASTAL
JENNIFER BARTEL – COASTAL, SECRETARY
VACANT – PEE DEE
TAMMY DURHAM - PIEDMONT
Phone Conference Minutes:
Date: 2/5/15 Time:11:30
Participants:
X J. W ARREN BRADLEY – CHAIR
X SELMA W ATSON – MIDLANDS, VICE-CHAIR
X RICHARD T. K. PARKER – COASTAL
X JENNIFER BARTEL - COASTAL
_____ VACANT – PEE DEE
X TAMMY DURHAM – PIEDMONT
_____ GUESTS ________________________________________________________________________
Summary
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Service: Thank you to all of you for your participation!
1st Qtr Goals: All first quarter goals have been completed.
Recording Secretary: Thanks to Jennifer for accepting the role of Recording Secretary.
Experience: Our committee brings more than 100 years of Respiratory Care experience to bear
on our goals.
Pee Dee: Thanks to Tom for agreeing to recruit a Pee Dee committee member.
Committee Page: Thanks to Selma for following up with our SCSRC Webmaster.
Publication: Thanks to Selma for her continued web oversight. She or Kelly Yeager (Publications
and Web Coordinator) will continue to proofread all documents prior to publication.
Website Changes: All website change request should be submitted to Selma.
Communications Plan: Email, Quarterly Conference Call, Shared area on SCSRC website
(location pending)
Corporate Partners: Chair will draft letter to major IT vendors to solicit sponsorship.
Managers Mailing List: Regional Reps are currently responsible for this task. Selma will get an
update on status and approximate date for completion.
Survey Inducement: Chair will donate two $25 Bloomin Brands gift cards (good for $50 at any
Outback, Fishbone Grill, Carrabba’s, or Flemings restaurants) and look for additional sponsors for
a $50 VISA gift card.
IT Contacts List: Chair and Vice Chair will follow up. Will be posted to website.
Web Graphics: Chair will investigate obtaining “free” labor from graphic designers at local
colleges for web page enhancement.
Next Conference Call: Will coincide with SCSRC BOD meetings. 4/10, 7/24, 10/23. Suggested:
next call will be sometime between March 20 and March 31. Thanks to Selma for coordinating.
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Missed Discussion
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Respiratory Care Plate: Chair (on assignment from Madam President) is attempting to find a
legislative sponsor for Respiratory Care license plate. Many emails pending response. Will begin
phone calls next week.
AARC IT Roundtable: All committee members need to join this group. Selma will provide
instructions next week.
Final Test Survey: Chair will publish test survey to Constant Contact and provide link for review.
Survey Funding: Since I promised to be a cost free committee, and we are incurring
approximately $10/mo cost for the survey utility, Tom (Certified Financial Planner) will help
develop a Coastal Region fundraising scheme to defray costs.
Survey Deployment: Survey cannot be deployed until Managers List is updated in Constant
Contact, literature review has been completed and survey modified as indicated, final proof
reading is completed, and final approval is obtained from the President of the SCSRC.
Manager List: Selma is the Constant Contact Admin and will assign tasks as necessary to
complete the Managers List in Constant Contact.
Committee Info: We need to decide if we want to post pictures, bios, contact info, etc on our
committee pages. Please submit your thoughts by email.
Original Meeting Agenda and in-line minutes follow
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Meeting Agenda:
0) Volunteer for Committee Secretary
- Responsibilities
- Committee Minutes Format: Use inline comments in agenda in contrasting font color?
Jennifer Bartel
1) Welcome & Brief Member Introductions
- Current job titles / duties
Warren: 30+ years with experience including critical care, neonatology, peds, peds transport,
clinical coordinator. Currently working as a Clinical Analyst with MUSC.
Selma: Has been with Lexington Medical Center approximately 32 years. Experience includes
critical care, pulmonary lab, and Management. Currently working as a Clinical Applications
Analyst on the orders team and is Epic certified. Has been a member of the SCSRC Board of
Directors since 2000.
Tom: Approximately 30 years in the field. Began career in North Carolina. Has worked with
neonates to adults and is currently working as one of the Pediatric Clinical Coordinators at MUSC.
Jennifer: Approximately 20 years in the field, worked at both Mary Black Memorial Hospital and
Roper Hospital. Critical Care, pulmonary lab, RC Supervisor. Currently employed with MUSC as a
Clinical Informatics Analyst.
Tammy: Approximately 11 years in the field working at Greenville Memorial Hospital. Critical care,
Charge Coordinator. Currently working as the Respiratory Systems Coordinator.
- Should we post single paragraph bio’s on our SCSRC web page?
2) Discuss Information Technology Committee Charter No Additions
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Inaugural SCSRC Information Technology Committee Charter
Objective: The purpose of the Information technology committee is to enhance the practical application
of Information Technology in the clinical and management practice of Respiratory Care in South Carolina.
Committee Organization:
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The committee will be organized and operated in full compliance with SCSRC bylaws and special
committees provisions (as outlined in the SCSRC Policy and Procedure Manual –Section 6, Page
3,4).
The chair of the committee will be appointed by the President Elect from the previous year’s term
for service in the following annual term.
The chair serves at the leisure of the SCSRC President and may be removed for nonperformance or other actionable behavior.
If replaced, for continuity - the President should consider selecting a replacement from within the
committee.
The committee will consist of a Chair and (at least) one member appointed by the Chair from
each region of the SCSRC. These include the Coastal, Midlands, Pee Dee, and Piedmont
regions.
Committee policy not anticipated or proscribed by the SCSRC Policies and Procedures will be at
the leisure and discretion of the Chair.
The Chair may at their discretion appoint a Vice-Chair, and the Vice-Chair may act on behalf of
the Chair in all matters as requested by the chair or the SCSRC Board of Directors.
If more than one committee member is appointed from any region, they will be considered comembers and only carry one half committee vote for the purpose of decisions brought to vote by
the chair.
If committee members from each region desire to involve other practitioners from their area, they
may be sponsored as Regional Committee Staff by the committee member for their region.
Regional staffs don’t have voting rights.
3) Review 1stQtr Goals
1st Qtr 2015 Goals: (Jan-Mar)
X 1/23/15 - Complete a preliminary charter and present to the 2015 SCSRC Board of Directors (BOD)
for review.
X 1/23/15 - Complete a draft survey of Utilization of Information Technology by SC RCP’s for review by
the BOD.
X - Complete the recruitment and assignment of committee members from each of the four SCSRC
regions (Piedmont, Midlands, Pee Dee, and Coastal) and email charter documents for review. Pee Dee
pending Tom volunteered for this assignment.
X 1/26/15 - Contact committee members to schedule an initial organization meeting. (2/5/15)
X - Develop a committee communications plan. Email, Quarterly Conference Call, Shared area on
SCSRC website (location pending)
X 1/19/15 - Prepare and submit budget information to the Budget Committee by 1/15, No budget
requested (we need to save the SCSRC money, not spend it).
X 1/12/15 - Provide information to the Publication and Web Design Committee. Article submitted for
next newsletter.
X - Confirm IT speaker (CIO LMC?) for SCSRC 2015 Annual Conference (9/9/15-9/11/15)
X - Investigate self-service website editing (to maximize efficiency and reduce cost). Cosy is already
minimal, but self-service is easier and more timely for those who want it. We will provide online tutorials..
X - Facilitate shared directory for SCSRC. In progress, follow up on structure
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4) Online File Share
- We need a space for committee documents. Considering shared area on SCSRC website
(location pending)
5) Web Coordinator Selma has been doing publications, Kelly Yeager has been proofing
information for website. We will continue this process.
Looking for corporate sponsors for the IT committee webpage, display logo on page for
advertisement: Warren to handle this assignment, composing letter to sponsors. Due to tax
situation, donations to the SCSRC cannot be written off.
6) Survey Survey release date dependent on a current list of managers for RC departments. SC
currently only has 22% participation with the SCSRC, approximately 71 managers in the state.
Survey statistics will be based on SCHA data. We will be using incentives, such as gift cards, to
encourage participation with the survey.Considered adding more options to Q6, but after further
review, decided the “comments” section would suffice. Email Warren any other questions about
survey.
7) Review 2nd Qtr Goals
2nd Qtr: (Apr-Jun)
- Complete a literature search regarding the use of Information Technology in Respiratory Care and
prepare an executive review for the SCSRC Board of Directors. Tom volunteered for this
assignment.
- Utilize this review to further develop and refine a final survey of current SC IT practices in RT.
Searching for literature to utilize as a baseline for current state Respiratory Care and IT, as stated
above.
- Develop an updated list of Respiratory Care Managers in SC. Per Selma, Regional Reps are
currently responsible for this task. Selma will get an update on status and approximate date for
completion.
X - Develop and deploy web based (Constant Contact) test version of the survey.
- Develop and deploy web based (Constant Contact) production version of the survey.
- Survey all SC Respiratory Care department managers to determine current information system
usage using an email based link to Constant Contact survey. Information above.
- Compile and publish survey results.
8) Committee Work Assignments /Deadlines
Consider “free” labor from graphic designers at local colleges for web page.
9) Open Issues
- Complete the recruitment and assignment of committee members from each of the four SCSRC
regions (Piedmont, Midlands, Pee Dee, and Coastal) and email charter documents for review. Pee
Dee (emailed Bryan Leatherwood) Information Above
- Develop a committee communications plan. Information Above
- Confirm IT speaker (CIO LMC?) for SCSRC 2015 Annual Conference (9/9/15-9/11/15)
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- Complete a literature search regarding the use of Information Technology in Respiratory Care and
prepare an executive review for the SCSRC Board of Directors. Tom
- Utilize this review to further develop and refine a final survey of current SC IT practices in RT.
- Develop an updated list of Respiratory Care Managers in SC. Information Above
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- Develop and deploy web based (Constant Contact) production version of the survey.
- Survey all SC Respiratory Care department managers to determine current information system
usage using an email based link to Constant Contact survey. Information Above
- Compile and publish survey results.
9) Open Discussion
Tom suggested compiling a RT/IT contact from each facility.
Next conference call to coincide with SCSRC BOD meeting. Suggested: Sometime between March
20 and March 31.
10) Adjourn
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Notes:
We are off to a most excellent start…
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