Cristina Rai
Research Grants Officer
15 August 2012
RESEARCH SERVICES – AUGUST 2012

 Open Operating Grant Competition overview
 Eligibility
 Registration phase
 Application phase:
•
Electronic submission process to Research Services
• Electronic submission on ResearchNet
•
Introduction to ResearchNet (overview of tasks)
• Common CV
 Grant Review Process – Application Stage
RESEARCH SERVICES – AUGUST 2012

 Largest CIHR open call for proposals
 Funds 400 new grants/ competition (minimum)
 Funding term
 typically 3
– 5 years (min 1 yr)
 Up to $12.5M over 5 years (or $2.5 million / year)


Two phases:
 Registration
 Application
Online application submission through ResearchNet
RESEARCH SERVICES – AUGUST 2012







Nominated Principal Applicant (NPA) – Mandatory Common CV submission
Independent Researcher
 Autonomous regarding research activities
 Holds an academic or research appointment
Responsible for the proposed activities
Administrative and financial responsibility for the grant
Principal Applicants – Mandatory Common CV submission
Independent Researcher
Shares responsibility with the NPA for the direction of the proposed activities
 Co-applicants (one of the following) – Mandatory Common CV submission
 An independent researcher or a knowledge user or a trainee (undergrad / grad student, postdoc, post-health professional degree)

Contribute to the proposed activities
 Collaborators – Common CV not required
 Provide a specific service (e.g., access to equipment, training in a specialized technique, statistical analysis, access to a patient population, etc.)
RESEARCH SERVICES – AUGUST 2012

 Deadline: August 15, by 6.00pm (Calgary time)
 Does not require
 Paper or electronic submission to Research
Services or
 a Research Funding Application Approval form
 Requires Registration Common CV
 Registration submitted directly to CIHR
RESEARCH SERVICES – AUGUST 2012

Electronic Submission to Research Services
Electronic submission to RSO for CIHR OOGP ONLY
No paper application submission required
Deadlines
1.Internal Full Administrative Review
September 3 rd , 2012 4:00pm *
Submit complete application to Research Services via ResearchNet
(*Sept 3 rd is a statutory holiday, the deadline date will be the next working day – Sept 4 th . )
2.Internal Best Effort Administrative Review –
September 13 rd , 2012 Noon (2:00pm EDT)
3.CIHR Deadline
September 17 th , 2012
RESEARCH SERVICES – AUGUST 2012

2012 CIHR Funding Application Approvals
Form
Do NOT upload this form to ResearchNet
To initiate the review process Research
Services requires both:
1.
Application submission on
ResearchNet
2.
Scanned Research Funding
Application Approvals form
 Send to: uofc.cihr@ucalgary.ca
RESEARCH SERVICES – AUGUST 2012

Electronic Submission Process on ResearchNet
 NPA submits the complete application to Research Services through ResearchNet
 Research Services completes the administrative review:
 Feedback sent to NPA and if necessary:
• Application is returned for revision
• NPA completes revision and submits it through
ResearchNet
• Research Services submits the application to CIHR
 Application does not require any changes Research
Services submits the application to CIHR
 ResearchNet automatically generates an e-mail for the NPA confirming that application has been submitted to CIHR.
RESEARCH SERVICES – AUGUST 2012

Introduction to ResearchNet
Task 1: Identify Participants
• List all co-applicants
• Obtain their signatures on the
Applicant Signature page
• Collaborator signatures are not required
Ensure all co-applicants sign the
page
RESEARCH SERVICES – AUGUST 2012

Task 2: Attach Common CV (CCV)
• Be sure to choose the CCV Funding specific to CIHR and Academic type
• Ensure that you submit a full renewed Common CV for Application phase https://ccv-cvc.ca/indexresearcher-eng.frm
• Updates on CCV, What’s New in CCV for CIHR applicants and CCV
Tips and Tricks for CIHR applicants information is provided on CIHR website on Canadian Common CV (CCV) Help at: http://www.cihrirsc.gc.ca/e/45641.html
• Using the pdf attachments for Main Contributions, Activities and
Contributions, Patents and Intellectual Property Rights and Publications.
Make sure formatting adheres to the Acceptable Application Formats and
Attachments .
RESEARCH SERVICES – AUGUST 2012

Task 5: Enter Budget Information and Supporting
Documents
• Since September 15, 2011, the Tri-Council agencies existing regulations on min/max stipend levels paid to trainees (students and postdocs) from grants no longer apply
• Compensation for research staff and research trainees should be in accordance with the rates/practices used in your Department or Faculty
• Non-discretionary benefits can also be requested
RESEARCH SERVICES – AUGUST 2012

Task 5: Enter Budget Information and Supporting
Documents (ctd)
 Budget module value in the “Equipment” line must be $0
CIHR defines Research Equipment as:
Any item (or interrelated collection of items comprising a system) of non-expendable tangible property, having a useful life of more than 1 year and a cost of $2,000 or more, which is used wholly or in part for research.
 Note: all three conditions must be met for an item to be considered equipment
 To be considered materials or supplies an item must meet only one of the following conditions:
• expendable tangible property; or,
• useful life of 1 year or less; or
• a cost of less than $2,000.

For example, a laptop computer that costs less than $2,000 would be considered "materials or supplies" and therefore can be requested under that budget heading
RESEARCH SERVICES – AUGUST 2012

Task 5: Enter Budget Information and Supporting
Documents (ctd)
Budget Justification:
 Ensure amounts given in justification are consistent with values listed in budget detail module, and that all requests are fully justified
Cost Quotations / Cost Support Letters
 For service contracts costing more than $10,000 and up to $25,000 attach at least one cost quotation;
 For single service contracts costing more than $25,000, attach to the quote a letter from the Authorized Official at the Institution Paid attesting that the service contract is not currently available, plus at least two competitive quotes.
RESEARCH SERVICES – AUGUST 2012

Task 9: Print, Scan and Upload Signature Pages
Upload all signature pages (including Routing Slip) to ResearchNet, in the following order:
1.Routing Slip
2.CIHR Applicant Signatures Page(s) – (if applicable)
3.CIHR Institutional Signature Page this page must be left blank ; NO
SIGNATURES ( NPA and the Institution paid ) are required on this page
Task 11: Consent and Submit Application through
ResearchNet
This submits the application electronically through ResearchNet to
Research Services for internal review and approval.
RESEARCH SERVICES – AUGUST 2012

Application
+
Application
Approvals
Form
1
2
3
PI
Department
Head Office
ADR Office
Review
Signature
4
Research
Services
Office
Return to
Researcher
5
Submit to Agency
Research Services: Grant Application Review Process
 Review
 Feedback as necessary
 Provide institutional signature on Funding Application Approval Form
 Submit to CIHR via ResearchNet
 Record and file
RESEARCH SERVICES – AUGUST 2012

A Research Services Office review provides:
Three key elements of a full administrative review
1.
Items necessary for institutional approval
 Eligibility (including departmental & faculty-level approval)

University of Calgary commitment or risk
Goal: Allows University to sign off on application
2.
Completeness
 Program guidelines followed

All mandatory elements included
 Correct formatting instructions
Goal: Avoid rejection on administrative grounds
3.
Other
 Evaluation criteria addressed

Budget is well-justified and follows guidelines
 Application clear, well-organized and error-free
Goal: Improved quality of application
Best Efforts =
Minimum review needed for approval
RESEARCH SERVICES – AUGUST 2012

 Open Operating Grant Competition overview
 Eligibility
 Registration phase
 Application phase:
•
Electronic submission process to Research Services
• Electronic submission on ResearchNet
•
Introduction to ResearchNet (overview of tasks)
• Common CV
 Grant Review Process – Application Stage
RESEARCH SERVICES – AUGUST 2012

CIHR Open Operating Grant
For more information contact:
Cristina Rai , Research Grants Officer, Research Services
Energy Resources Research Building (ERRB) | 3512-33 Street NW
Phone : (403) 220-2715 | Email : clrai@ucalgary.ca
Visit: http://www.ucalgary.ca/research/grants/cihr2012
For information about an RFAA Form
Associate Dean Research Medicine signature contact:
Jessica Brown , Office Administrator
Office of the Associate Dean Research,
5E, TRW Building | 3280 Hospital Drive N.W.
Phone: ( 403) 220-6853 | Email: jbro@ucalgary.ca
Thank you!
RESEARCH SERVICES
– AUGUST 2012