Gwinnett County Public Schools
GCPS Tech Tips
A few tricks to take you beyond
the basics of Microsoft Office 2010
Microsoft Word 2010:
Adding Line Numbers
WORD 2010: Adding Line Numbers
Gwinnett County Public Schools is committed to providing
information related to student technology use in a manner that
is clear, concise, organized, accessible, and current. To that end,
GCPS has provided articles and handouts on its web site.
The following resource is provided for information only and is
NOT an official policy or procedure of Gwinnett County Public
Schools. This resource may be used by schools and the school
communities to share information and ideas around student
technology use.
Should a conflict between the information on this site and the
existing policy, regulation or rule occur, then the official or
approved policy, rule or regulation supersedes the resources in
this document.
2
WORD 2010: Adding Line Numbers
If you need to distribute Word documents
to others for reviewing or editing, it might
prove useful to add line numbers.
3
WORD 2010: Adding Line Numbers
Word has a feature that can facilitate the
group discussion by numbering every line
of the document.
4
WORD 2010: Adding Line Numbers
Referencing a particular line number may be
easier than saying, “Go to the third line of the
fourth paragraph on page twelve”, for example…
5
WORD 2010: Adding Line Numbers
Line numbers in the margin of a Word document
can also be helpful when you need to know how
many lines are on each page.
6
WORD 2010: Adding Line Numbers
Adding line numbers is easy. Begin by clicking on
the Page Layout tab on the ribbon at the top of
the screen.
7
WORD 2010: Adding Line Numbers
Then choose Line Numbers and
a drop down menu will open.
8
WORD 2010: Adding Line Numbers
On the menu that drops down, find
Continuous and click on it.
9
WORD 2010: Adding Line Numbers
Word adds the line numbers to the
margin of the document.
10
WORD 2010: Adding Line Numbers
By default, Word
numbers every line in
a document except the
lines in tables,
footnotes, endnotes,
text boxes, and
headers and footers.
11
WORD 2010: Adding Line Numbers
There may be times when you want the line
numbers to start with a specific number. In that
event, select Line Numbering Options.
12
WORD 2010: Adding Line Numbers
When the Page Options window opens, select Line
Numbers at the bottom of the window.
13
WORD 2010: Adding Line Numbers
The Line Numbers dialog box is now
open.
14
WORD 2010: Adding Line Numbers
Make sure there is a check mark in the box
next to Add Line Numbering.
15
WORD 2010: Adding Line Numbers
After that, you can insert the number with
which you would like to start the
numbering sequence ... for instance 7.
16
WORD 2010: Adding Line Numbers
Next, select the distance between
the text and the line numbers...
17
WORD 2010: Adding Line Numbers
Then decide whether the numbers
should appear one-by-one...every
five... or whatever.
18
WORD 2010: Adding Line Numbers
Also indicate whether you want the numbers to
continue throughout your document or start
over on each page or section.
19
WORD 2010: Adding Line Numbers
Now click OK to leave the Line
Numbers dialog box.
20
WORD 2010: Adding Line Numbers
Click OK once more to leave the Page
Setup dialog box.
21
WORD 2010: Adding Line Numbers
Word will add the line numbers that you
requested to the margin of the document.
22
WORD 2010: Adding Line Numbers
If you don’t see the numbers, go to the View tab
on the ribbon and switch to Print Layout view.
23
WORD 2010: Adding Line Numbers
As you edit and make changes in the document,
Word automatically renumbers the lines.
24
WORD 2010: Adding Line Numbers
That is all there is to it! Below are the step-by-step
directions for adding line numbers to Word 2010
documents. Have fun numbering!
Step-by-Step:
- Click Page Layout.
- Click Line Numbers.
- Click Continous for 1 through end of document
- Or, click Line Numbering Options.
- Check Line Numbers.
- Insert the starting number you want.
- Select the spacing you prefer.
- Choose continuous or restart options.
- Click OK.
- Click OK.
25