REGISTRATION ADVISING
Semester Calendar:
From the Registration & Records website: http://www.ncsu.edu/registrar/ , choose
Calendars.
How to release an advising hold online:
From NCSU homepage: http://www.ncsu.edu/
- Choose My Pack and log in.
- Under the Main Menu, choose Student Information Services.
- Choose Faculty Services.
- Choose Advising Holds Release.
- Check the box next to the advisee’s name.
- Click the Release Selected Holds Button at the bottom of the page.
Current Degree Keys:
From the Registration & Records website: http://www.ncsu.edu/registrar/
- Click on Curricula & Advising:
o For Eight Semester Display, choose Semester-by-Semester Plans, then
Physical & Mathematical Sciences. Choose the desired degree OR
o For Degree Audit Information, which will show you classes organized
by subject area and more information about which courses are C-Wall
and which can be taken for Credit-Only, under Degrees and Programs,
choose Curricula Requirements. The Academic Program in Physical
& Math Sciences, and the Academic Plan is the degree name. These
degree keys also include clickable lists of course options.
Past Degree Keys:
From the Registration & Records website: http://www.ncsu.edu/registrar/
- Click on Curricula & Advising.
- Under Degree and Program Audits, choose Curricula Requirements.
- On the Curricula Requirements Look-Up page, check Include Historical
Requirements.
- Choose Physical & Mathematical Sciences for Academic Program .
- Choose the major for Academic Plan.
- Choose Requirement Term according to the last 3 digits of the curriculum code. For
example, the Requirement Term for 17MY036 is June 2003.
Plan of Work:
The Plan of Work is a useful planning and advising tool. Undergraduate students who
came to NCSU since Fall 2002 (freshmen or new transfers), are required to file a Plan of
Work. The Plan of Work is generated on line by the student. All undergraduates have
been informed to prepare a Plan of Work for at least the next two semesters prior to
meeting with you. You can access the plan while meeting with the student and see what
they are planning to take. (“View Student's Degree Audit / Plan of Work” is one of the
options in the menu for Advisee Information through Registration and Records: Faculty
Services.). You can toggle between the Degree Audit and Semester Layout views. Please
tell students who come to an advising session without having done a Plan of Work to
reschedule their advising session until they can complete one.
The Undergraduate Advisor, Maggie Puryear, will approve Plans of Work in the spring
so that Registration and Records can determine if the student is making satisfactory
progress toward his/her degree (24 credits/academic year). You should not approve Plans
of Work. This assessment will be run in May. If a student has not made satisfactory
progress toward the declared degree, he/she can be placed on "Progress Warning". The
student will have one semester after that to get back on track.
GRADUATION REQUIREMENTS
Residency: Students must complete at least 25% of credit hours required for graduation
at NC State, and they must have earned at least 30 of the last 45 credit hours at NC State.
http://policies.ncsu.edu/regulation/reg-02-30-3
GPA: NC State requires all students must have a minimum cumulative GPA of 2.0 in
order to graduate.
Performance Requirements: http://www.ncsu.edu/uap/resources/perfreq/pams.htm
Foreign Language Proficiency: http://fll.chass.ncsu.edu/undergraduate/place.php
RESOURCES FOR ADVISING
Academic Regulations: http://www.ncsu.edu/uap/resources/index.html
Academic Advising Service: Online resource for faculty, staff, and students concerning
general advising issues and academic procedures
http://advising.ncsu.edu/
Counseling Center: located on the 2nd floor of the Student Health Center
http://www.ncsu.edu/student_affairs/counseling_center/
Disability Services Office: http://www.ncsu.edu/provost/offices/affirm_action/dss/
General Education Requirements: http://www.ncsu.edu/uap/academic-standards/
Study Abroad: http://studyabroad.ncsu.edu/
Undergraduate Research: http://www.ncsu.edu/undergrad-research/
Protocol for Credit-by-Examination: When a student requests credit for a course due to
his/her previous experience or knowledge
http://www.ncsu.edu/policies/academic_affairs/grades_undergrad/REG02.50.1.php
APPROACHING GRADUATION
Graduation Clearance Form: Your signature indicates that the student has met all
requirements for graduation. Before you sign, make sure you check the student’s degree
audit for requirements that are unmet. If changes need to be made on the degree audit,
send an email request to Carrie Thomas (at Carrie_thomas@ncsu.edu) and cc Maggie
Puryear (at Maggie_puryear@ncsu.edu). Students must also apply for graduation online
via MyPack Portal.
Career Center: located in Pullen Hall
http://www.ncsu.edu/career/
Fellowship Advising Office: Help with Scholarship and Fellowship Applications
http://www.ncsu.edu/fao
Health Professions Advising Center (Health PAC): Help with the application and preapplication process for medical school and other health-related professional schools.
(Located in 2719 Bostian Hall)
http://www.cals.ncsu.edu/health_pac
ACADEMIC ADVISING RESPONSIBILITIES
Responsibilities of Student
Students have the primary responsibility for planning their individual programs and
meeting graduation requirements. This involves:
- Keeping up-to-date with university, college, and departmental curricular
requirements through materials available from the advisors or departmental
coordinator of advising;
- Keeping informed of academic deadlines and changes in academic policies;
and
- Consulting with the advisor of departmental coordinator of advising during
each registration period, following notification of academic warning or
probationary status, and at other times as needed.
Responsibilities of Advisor
Although students have the primary responsibility for planning their programs, advisors
are expected to:
- Be available for conferences at appropriate times and places about which their
advisees have been informed;
- Provide accurate information about academic regulations and procedures,
course prerequisites, and graduation requirements;
- Assist students in planning academic programs suited to their interests and
abilities and their career objectives;
- Discuss with their advisees appropriate course choices in fulfilling curriculum
requirements as well as possible consequences of various alternative course
choices;
- Inform their advisees when the advisee’s proposed course selections conflict
with university academic or curricular regulations;
- Assist advisees with following proper procedures for such things as
exemptions to the course drop deadlines, auditing a course before or after
taking it for credit, taking a course using the credit by examination policy,
registering for 19 or more credit hours, registering for Cooperating Raleigh
colleges inter-institutional courses, or repeating a course previously passed;
- Refer their advisees for special testing or counseling as needed; and
- Assist their advisees in considering the appropriateness of academic
adjustments where these become necessary in cases of serious injury or
illness.
FREQUENTLY ASKED QUESTIONS
What courses can be used to fulfill the Humanities and Social Science GERs?
Courses must be chosen from the approved lists for each requirement. These courses
have been chosen to meet the objectives of each requirement. Lists of GER courses for
our curricula can be found on the degree keys through the Registration & Records
website (see Current Degree Keys and Past Degree Keys in Advising Resources).
My advisee’s Approved Elective or GER is not in the correct location on the degree
audit. What do I do?
Please email a list of changes to the Undergraduate Advisor, Maggie Puryear at
maggie_puryear@ncsu.edu. Changes may be initiated over the phone, but an email is
needed to place in the student’s file. If the student needs a course substitution or waiver,
see below.
How do I substitute a course or waive a requirement on a student’s degree audit?
All course substitutions and waivers must be approved by the Director of Undergraduate
Programs, Carrie Thomas at carrie_thomas@ncsu.edu. You should email her the request,
and after approval, you will be able to see the change on the student’s degree audit.
How do I know if a student has met the foreign language proficiency requirement?
The degree audit will list FL* 100 High School Spanish/French/Etc. under the
“English/Communication” and/or the “Additional or Non-Degree Courses” section,
depending on the curriculum. If the student has not met this requirement, he/she will
have to take a foreign language through the 102 level.
Can a student repeat a course without a penalty?
Freshman and transfer students can repeat a course that was originally taken in their first
year at NC State and have the original grade not reflected in their GPA. This can only be
done if the second attempt is within 12 months of the original attempt. The student will
need to process a First Year Course Repeat Form, which can be found on the Registration
& Records website: http://www.ncsu.edu/registrar/, under Forms. Students can take up to
2 courses under this policy but can only retake a particular course once.
My advisee wants to add/drop a course after the deadline. What can he/she do?
The student will need to complete a Schedule Revision Form, which can be found in the
Student Services Office, 1113 Jordan. The instructor, advisor, Director of Undergraduate
Programs and Dean will need to agree to this change, before it is implemented.
If the addition of this course puts the student’s credit hours over 18, another form, Course
Load Waiver, will also have to be filed. This form can be found online at Registration &
Records and requires the advisor’s signature.
If dropping this course puts the student below 12 credit hours, he/she should be aware
that this may adversely affect financial aid, insurance, eligibility for on-campus housing
or satisfactory progress toward completion of degree. Please note that the deadline for
dropping below 12 credit hours is usually about 2 weeks after classes begin.
What happens when my student is under academic suspension, warning or
probation?
Students with 1-59 credit hours must maintain a cumulative 1.8 GPA, and students who
have 60 or more hours must have a 2.0 or higher to remain in good academic standing.
After a student has attended NC State for 2 regular semesters and attempted 12 hours,
they are subject to the Academic Suspension policy. After the end of the spring semester,
any student who has not met the minimum GPA requirement will be suspended for the
subsequent fall and spring semesters. A student who has received final grades for at least
12 credit hours and received a cumulative GPA of less than 1.0 will be suspended
immediately.
Suspended students, who are re-admitted on appeal, will be eligible to enroll on
Academic Probation.
Any student who does not meet the requirement for Academic Suspension but has a
cumulative GPA of less than 2.0 will be on Academic Warning status.
All students who are on Academic Warning or Probation are required to meet with their
advisor during the first 4 weeks of classes in regular semesters to review their academic
situations and review or revise their Plans of Work. The student must also complete the
Academic Warning Contract with you. If a student fails to comply with these
requirements, he or she will not be allowed to register for subsequent semesters, unless
the cumulative GPA at the end of the semester is greater than 2.0.
What does taking a course for credit-only mean? What courses can be taken for
credit-only?
Credit-only means that the course is taken or offered as pass/fail. A student can only
receive a grade of passing (“S” for satisfactory) or failing (“U” for unsatisfactory). Some
courses are only offered for credit-only. The only courses that a student can choose to
take for credit-only and apply towards the degree are free electives and PE courses.
What can I tell a concerned parent/friend if they contact me?
The Family Educational Rights and Privacy Act (FERPA) states that you cannot disclose
any education records of a student to other persons unless that student has given consent
in writing. Students can also place a Privacy Block on their information, which would
include enrollment information, confirmation of degrees earned, etc. When you
download your Advisee List from MyPack Portal, it will also download the Privacy
Block information.
What courses can be used for the approved electives?
Approved electives can be considered as an unofficial minor. They were designed to be
chosen with the student’s desired career path in mind. The intent is for these to be math
or science courses. For students who wish to take other types of courses, six credit hours
can be taken in Aerospace Studies (ROTC), Communication or policy. Math or science
courses should fulfill the remaining credit hour requirement.
My student wants to take a course that is only offered at another university. How
can this be done?
The student must fill out an Inter-Institutional Registration form, which can be found at
the Registration & Records website, under Forms. This allows the student to take up to 2
courses at Duke, UNC-Chapel Hill, UNC-Greensboro, UNC-Charlotte or NC Central
University. The student needs to be enrolled in at least 8 credit hours at the home
institution and get the advisor’s and dean’s signatures. During summer sessions, students
may enroll in one inter-institutional course, if they are registered for at least one course at
the home institution.
My advisee is planning to graduate next semester. What is the process he needs to
follow?
There are two steps the student needs to complete. First, the student needs to complete a
Graduation Clearance Form, which Connie Hockaday emails to all students before
registration advising time. This form must be signed by the student’s advisor before it
should be submitted to Connie. Take this advising time to carefully go over their degree
audit to look for any deficiencies, multiple Ds, and any other issue that would keep the
student from graduating. If any changes are needed on the degree audit, email the request
to Carrie Thomas (carrie_thomas@ncsu.edu) and cc Maggie Puryear
(Maggie_puryear@ncsu.edu).
The second step is for the student to apply for graduation online via MyPack Portal.
What should I do if one of my advisees goes MIA or needs validation for excused
absences?
You or the student (depending on the situation) should contact Dr. Roger Callanan in
DUAP. His email is Roger_Callanan@ncsu.edu, and his phone number is 513-7204.