2010 WESTEST 2
ONLINE WRITING
Examiner’s Training
Prepared by:
Karen Canterbury
Mingo County Test Coordinator
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Must be trained prior to test administration
and sign the Verification of Training form and
the Test Procedures Agreement.
Must be a currently employed educator
and/or approved employee of the state,
county, or RESA.
May be a substitute teacher if employed to
work during the test administration.
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May be an aide if serving as an examiner for a
special needs student to whom they are
instructionally assigned. Aides must be preapproved by the WVDE. County test
coordinators must submit the Request to
Utilize Other Personnel for WESTEST 2 Online
Writing Administration (Form 5, p. 32) by
February 15, 2010.
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not be a student teacher!!!
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Examiners must monitor students at all times
during testing.
Examiners must read the Administration
Manual prior to testing and follow the
procedures during testing.
Examiners must maintain a positive
atmosphere in the testing room.
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Students shall be seated to deter interaction
with one another.
Students and examiners must turn off any
cell phones, pagers, or electronic devices.
A “Do Not Disturb” sign must be placed on
the door.
Students and examiners are not to disrupt
testing by talking to one another.
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The WESTEST 2 Online Writing is not timed.
Every student must be given the time he/she
needs to complete the assessment within the
same school day in which it was started.
However, if a student stops working for at
least 10 minutes, the examiner may instruct
the student to submit the composition.
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Students who typically take longer to
complete tests may be grouped together so
they are more comfortable taking the time
they need to complete the test.
Testing should begin early enough in the day
to allow ample time for students to finish.
Students are to be provided scratch paper
and pens/pencils. Writing a rough draft on
paper is highly recommended.
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Sufficient time for students’ questions shall
be provided prior to beginning the test.
Students are not allowed to be on the
computers after they have submitted their
essays.
Examiners should have silent reading
materials available for students who finish
before others.
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Any teaching aid that may give students
information or help on the writing assessment
must be removed or covered up during testing.
Assistance to students must be limited to problems
with site navigation, connectivity, or computer
hardware.
At the end of testing, examiners must account for
and collect all rough drafts and other scratch paper
and give them to the principal/building level
coordinator who will shred them. Do not just
throw them into the garbage cans.
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Rough drafts and final essays are secure
materials. Copying them is not
permissible.
The writing passages and prompts are
secure materials and must not be
discussed or shared with others.
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Examiners must immediately report any
deviation from standard testing
procedures to the principal/building level
coordinator.
If the principal/BLC feels the test(s) must
be invalidated, he/she documents the
incident on the Invalidation Form (Form
6, p.33) and immediately gives the form
to the CTC.
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The CTC informs the WVDE Assessment
Office and together they make decisions
about test invalidation and retesting.
The CTC then informs the principal/BLC
of the decisions.
If retesting is approved, the student’s
login information will be reset and
he/she will retest on a different prompt.
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The principal/BLC will provide a copy of the
WVS.326 report to the school’s special
education staff to review for accuracy.
The special education staff will compare the
WVS.326 with the IEPs. If discrepancies are
found, the principal/BLC must be notified and
he/she will notify the case manager. The case
manager will make any needed changes on
WVEIS.
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If changes are made on WVEIS, the
principal/BLC must print new copies of the
WVS.326.
Before test administration, the assigned
examiner will review the WVS.326 and provide
the accommodations during testing.
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After testing, the assigned examiner will mark
the WVS.326 report as follows:
◦ Underline the name of his/her assigned students
◦ Circle the accommodations that were provided to
each student
◦ Asterisk the accommodations that were not provided
and write a brief explanation on the form. The only
acceptable reasons would be if the student refused
to accept the accommodation or finished the test
before extra breaks were needed.
◦ The examiner must sign and write the date
of test administration at the bottom of the
report and return the report to the
principal/blc.
◦ Within one week following the testing, the
principal/blc will send the original WVS.326
reports to the CTC and will keep a copy for
the school’s files.
◦ The county special education director will
examine the WVS.326 reports and
immediately investigate any incident in which
the student was not provided
accommodations listed on the IEP.
Appropriate action will be taken.
◦ All testing accommodations designated for a
student having a 504 Plan or LEP Assessment
Participation Document must also be
provided.
◦ However, the written documentation is not
required.
◦ A scribe must be a trained examiner.
◦ The WESTEST 2 Online Writing Scribe
Verification Form (Form 3, p. 30) must be
completed, including all signatures, at the
conclusion of testing.
◦ A scribe may not alter a student’s work in any
way.
◦ A scribe must read and follow all directions for
transcribing in the Administration Manual,
page 11.
◦ Are allowed to participate in testing under
standard conditions if they registered with the
CTC by the December deadline.
◦ CTC will notify schools who will be testing
home-schooled students.
◦ Principal/BLC must notify parents of the
specific day and time to bring the students to
school for testing.
◦ Home-schooled students will be assigned a 9digit assessment ID number. Do not allow
them to use their WVEIS ID number if they have
one.
◦ Notify the CTC if a public school student
changes to a home-schooled student or vice
versa any time after January 29, 2010.
◦ If at all possible, the homebound student
should attend school on the day of testing.
◦ If this is not possible, contact the CTC to
discuss alternate arrangements.
◦ All conditions on page 14 of the
Administration Manual must be followed.
◦ Alternative Ed students will be tested at the
alternative education site.
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Prior to the assessment session:
Attend training and sign forms
Inform students of the date and general process
of the assessment
Read the manual to become knowledgeable of
the directions and procedures
Demonstrate the online assessment process to
students by using the PowerPoint presentation
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Prior to the assessment session:
Check rosters and inform principal/blc of missing
students
Review the WVS.326 reports and make plans for
accommodations
Remove/cover any writing posters, graphic
organizers, transitional expressions, etc., on display
in the testing area.
Turn off personal cell phones and other
electronic devices.
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At the beginning of the assessment session:
Create a positive atmosphere for testing
Have all materials assembled for quick distribution
Contact the principal/blc if a student has difficulty
logging in
Follow the instructions in the Administration Manual
Make sure each student has a pen/pencil and at
least 3 pieces of scratch paper
At the beginning of the assessment session:
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Distribute to students the one-page handouts: Steps
for Completing the WESTEST 2 Online Writing (Form
1, p. 28, the Writing Checklist (Form 2, p. 29), and
the appropriate grade level WV Writing Rubric
(available on the TEACH 21 web site,
http://wvde.state.wv.us/teach21/writing rubrics/
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During the assessment session:
Check to make sure the student taking the
assessment is the student whose name appears on
the computer screen
Check to make sure the student has received a
passage and prompt for the student’s current grade
level.
Provide all required accommodations
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During the assessment session:
Constantly monitor the students
Record any irregularities on the appropriate form
Assist students who have problems with site
navigation, connectivity, or computer hardware
Do not change or suggest changes to a student’s
composition
Do not copy or print passages/prompts and/or
student writing
After Testing
◦ Collect all rough drafts, scratch paper, pencils/pens
◦ Collect WV Writing Rubrics, “Steps. . .” and “Writing
Checklists”
◦ Keep a copy of roster and document successful
submissions
◦ Deliver to the Principal:
 Student pre-writing, rough drafts, scratch paper
 WVS.326 Special Education Student Testing Option Report(s)
 Irregularity Forms
Reporting
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To Principals
◦ Loss of materials
◦ Cheating
◦ Security breach
◦ Testing Administration Breach
◦ Copyright Infringement
Reporting
A breach of test security or copyright infringement
that occurs as a direct result of any action taken
by an examiner or other school personnel may
result in a suspension or revoking of licensure
and/or a suspension or termination of
employment.
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Assisting a student with the content of the
test
Typing/word processing a student’s
composition - unless a scribe is a required
accommodation
Giving students advice or calling attention to
errors
Copying passages/prompts/student’s essays
Cheating
Student PowerPoint
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Karen Canterbury
County Test Coordinator
304-235-7212
krcanter@access.k12.wv.us
Patrick Billips
Technology Coordinator
304-235-7126
pbillips@access.k12.wv.us
CTB/McGraw-Hill
Product Support Staff
866-282-2250
Administration Manual
Pages 37 - 39