Call for expressions of interest
“Promoting family farming in West Africa” 2016
Feeding the towns through sustainable family farming
Program guidelines (Please read carefully and delete these 7 first pages on sending the
document)
M AIN FEATURES OF THIS CALL FOR EXPRESSIONS OF INTEREST
Fondation de France and CFSI joined forces in 2009 to launch the program “Promoting family farming
in West Africa”. In order to respond to the question “How to feed the towns though sustainable family
farming?”, it implements a fund to support field projects as well as capitalizes on the experience and
knowledge produced by these projects. It is strongly linked with peasant dynamics: the Roppa (Network
of Farmers' and Agricultural Producers' Organizations of West Africa) is part of the program’s orientation
committee.
This call is limited to projects carried by a partnership between European and West-African non-profit
legal entities, and taking place in the following countries: Benin, Burkina Faso, Cap-Vert, Ivory Coast,
Gambia, Ghana, Guinea, Guinea-Bissau, Liberia, Mali, Mauritania, Niger, Nigeria, Senegal, Sierra Leone,
and Togo. Projects duration can range from 1 to 3 years. Starting date must occur before 31 December
2016. Eligible expenses are those incurring after 1 January 2016. The applicant and its partner(s) must
finance at least 20% of the total project budget.
A two-stage procedure
Phase 1: before Monday, 11 January 2016, in the context of this call for expressions of interest – the
submission of an outline dossier in the format below. A pre-selection committee will meet in March 2016.
Each applicant will be notified of the decision (pre-selection or refusal) around mid-March 2016, by email
only (no replies by telephone). Organizations pre-selected will proceed to Phase 2 of the selection. They
will then complete the full grant application dossier between March and April 2016. The format and the
precise submission date will be communicated in March 2016.
Two financial funds in 2016
In 2016, the Pafao program will implement two financial funds: (i) Fund A: This fund will be allocated to
projects with duration of 12 to 36 months in conformance with general guidelines and eligibility criteria
and in compliance, imperatively, with the following particular conditions: ending by 31/12/2018; without
co-financing from the AFD; (ii) Fund B: for projects with duration of 12 to 36 months in conformance
with general guidelines and eligibility criteria.
Before responding to this call, please read carefully all the guidelines hereunder with full
description of every eligibility criteria requested. Should the files be incomplete or not in compliance with
any point of these guidelines, they will not be examined. The closing date for reception of outline
dossiers is Monday, 11 January 2016. No additional delay will be given.
The program grant committee will take care to select only initiatives showing real capacity to innovate in
responding to the challenge of promoting local consumption and of feeding towns through
sustainable family farming. Accordingly, for example, a project designed solely to increase
productions on farms will not be selected.
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1. THE PROGRAM
1.1. C O NT E XT
Faced with the rapid growth of towns and increasing demand from urban consumers, which change the
town/country relationship, family farming already strengthens in many places the capacity of a country or
a region to feed its urban populations through local production and the reinforcement of efficient short
channels. The question to be raised is the one about its amplifying effect.
West African farmers and their organizations therefore have a four-fold challenge to take up with their
partner associations:

guarantee the availability of locally produced foodstuffs;

ensure farmers an income on which they can live decently;

respond to the requirements of sustainable management of natural resources;

influence public policies at a national and international level.
The objective is now to give another dimension to AF (family farming?) and its stakeholders.
To support them, the Fondation de France and the Comité Français pour la Solidarité Internationale
(CSFI) joined forces in 2009 to launch a new program to reinforce family farming in Sub-Saharan Africa,
which has been refocused on West Africa since 2010: the Promotion de l’agriculture familiale en Afrique
de l’Ouest (Pafao) program.
This program is benefiting from a contribution from the Fondation JM.Bruneau (under the auspices of the
Fondation de France) and the AFD. The Seed Foundation takes part to the capitalization side of the
program. The Réseau des Organisations Paysannes et de Producteurs d’Afrique de l’Ouest (Roppa) is a
member of the monitoring and orientation committee.
1.2 O B J E CT I V E S
The general objective is to boost local initiatives to increase access to food through viable and sustainable
family agriculture in Africa, share their knowledge and experience on a wider scale and contribute to the
documentation on the sustainability of this agricultural model.
The specific objectives are:

through concrete, innovative action, to improve and secure the production, processing,
preservation and marketing of farm produce and to ensure that poor urban consumers have
access to it;

to share among local, national and international actors the knowledge acquired from concrete
action under this program, and to draw comprehensive lessons.
1.3 M E T HO D S
In order to meet these objectives, the program will provide financial support to actions designed to
promote family farming in West Africa and the commercialization of family farming products on urban
markets. This is the purpose of the present call for expressions of interest.
This program is however more than just a financing tool. Applicant organizations and their partners in
selected projects will share with local, national and international actors the knowledge they acquire
through their activities, and so be able to draw global conclusions. This means gathering, circulating and
valorizing information on what leads to success, whether it be technical, social or political.
This task of capitalising on knowledge is organized on a theme area, defined and monitored by the
program steering committee. Since 2010, the area selected is the topic “Feeding the towns through local
family farming”. It sets out to demonstrate that viable, sustainable family farming in Africa, particularly
from an environmental point of view, is able to feed West African towns and cities whilst at the same
time allowing farmers and other actors of the value chains and rural areas to live decently from their
work. The objective is a scale-out or a scale-up change - on the one hand by making innovative
initiatives known in order to allow their adaptation by other actors in other contexts, and, on the other,
by promoting changes in public policies through pressure on behalf of family agriculture and food
sovereignty.
Applicants and project partners will be required to contribute to the selected theme by being active in the
process, in web-based discussion groups or telephone interviews. Local processes of capitalizing on
knowledge and local production of communication tools are also encouraged.
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2. CRITERIA
OF ELIGIBILITY: CONDITIONS FOR MAKING A GRANT APPLICATION
2.1. E LI GI BI L IT Y
2.1.1
E L I GI BI L I TY
A P PL I C A TI O N )
OF AP P L IC A N T S AN D P AR T N E R S
OF
A P PL I C AN TS
( O R G AN I Z A TI O N S
P R E S E N TI N G
THE
GR A N T
Concerning applicants, the call is open to:

non-profit legal entities such as: West African farmers’ organizations, West African NGOs,
“support NGO’s” active in West Africa or in Europe (to the extent that they work with local
partners), research and/or training organizations. Public institutions, other than those mentioned
above, as well as local authorities, are not eligible as applicants;

organizations registered for more than one year;

organizations who have previously conducted action projects in the area of agriculture and food;

organizations presenting a partnership project bringing together at least one West African and
one European organization. The partnership must be formalised and have existed prior to the
project for which the grant is requested;
NB: the objective of such a partnership is to share between European and African organizations the
challenges of promoting family agriculture. This therefore involves the need to define the project
together, as well as the role and contribution of each partner.

organizations based in Europe or in West Africa.
2.1.2. E L I GI BI L I T Y




O F P AR TN E RS
Concerning partners, the call is open to non-profit legal entities such as farmers’ organizations,
West African NGOs, “support NGOs” active in West Africa or in Europe (to the extent that they
work with local partners), research and/or training organizations. Public institutions other than
those mentioned above, as well as local authorities, are not eligible as “main partner” but can be
part of the “other partners” to the project;
The partners take part in defining and/or implementing the project;
Partners of European organizations play a leading role in putting the proposed project in place
(their role is not simply that of intermediaries).
Beneficiaries of the action cannot be partners.
2.2. E LI GI BI L IT Y
OF P R OJ E C T S
The projects must take place in a West African country (Benin, Burkina Faso, Cap Verde, Ivory Coast,
Gambia, Ghana, Guinea, Guinea-Bissau, Liberia, Mali, Mauritania, Niger, Nigeria, Senegal, Sierra Leone,
Togo).
The program supports projects which take into account both the following themes:

feeding the towns through local production: How can local family farming supply domestic
markets and feed the cities –big or medium ones- and rural settlements? How can it compete
with imported products and win back urban market shares? How to boost the consumption of
local products? How can the rural population live decently from family farming activities? How can
producers, food-processors, traders and consumers cooperate for mutual benefits?

developing methods of sustainable agriculture: Is it possible to meet the challenge “Feeding
the towns, now and in 2050, through family farming” by developing sustainable agriculture? How
can family farming adapt to climate change? How can it contribute to preserving natural
resources and biodiversity – whether in the phase of production, processing or marketing?
The program provides financial support for actions designed to enhance the consumption of local
products and to give produce from sustainable family farms access to urban markets. This objective can
be illustrated by such actions as:

improvement and diversification of sustainable family farming production, its processing and
marketing;

strengthening family farming organizations committed to the approach proposed in the program;.

awareness raising of consumers regarding defence and promotion of family farming and
consumption of local products;

capitalization on innovations bringing responses to the development of family farming;

advocating sustainable family farming to deciders in the political field;

etc.
Projects are to be designed and implemented in a participative manner with the stakeholders concerned.
This comes from a cooperative approach leading to reciprocity in actions and experience gained (a project
built and steered by the group, sharing responsibilities and common values, etc.
Projects can have a longer duration (up to three years).
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Projects must start on 31 December 2015 at the latest. They may have begun before submission of the
dossier, but only expenses incurred after 1 January 2015 can be funded by the program.
2.3. E LI GI BI L IT Y
OF R E S OU R C E S A N D E XP E N D I T U R E
2.3.1 R E S O U R CE S
Applicants and their partners must provide at least 20% of resources for the project. Contributions in
kind (voluntary work, supplies of equipment donations such as premises, equipment, services, etc.), are
not accepted as eligible resources.
The fund’s contribution is 10,000 euros minimum. The contribution will not exceed 15,000 euros per
year, or a maximum of 50,000 euros in the case of a three-year project.
2.3.2 E X PE N D I T U RE





all expenses necessary to implement the project, incurred after 1 January 2016
expenses stated in accounts, with justifying documents: receipts, bills, etc.
purchase costs of equipment, consumables, office supplies and services, travelling and living
expenses per diem for the personnel
costs of personnel working on the project
indirect costs (administrative costs of the organization leading the project and its main partner)
Important:
The program grant committee will take care to select only initiatives showing real capacity to innovate in
responding to the challenge of feeding towns through sustainable family farming and of promoting the
consumption of local products. Accordingly, for example, a project designed solely to increase
productions on farms will not be selected.
Projects aimed mainly at purchasing equipment or subsidizing inputs cannot be financed by this fund.
3. P ROCEDURE FOR EXAMINING APPLICATIONS 2015:
P HASE 1 (C ALL FOR EXPRESSIONS OF INTEREST )
Note: the 2016 call for projects will take place in two phases:
Phase 1: Before Monday, 11 January 2016, in the context of this call for expressions of interest – the
submission of an outline dossier in the format below. A reply (pre-selection or not) will be received by the
applicant around mid-March 2015.
Phase 2: Submission of a complete dossier between March and April 2016 if the outline dossier is preselected by the selection committee. The format and the precise submission date will be communicated in
March 2016.
3.1.
S UB M I T T I N G
THE
O UT L IN E
D OS SI E R
E X P R E SS I ON S OF I N T E R E S T )
3.1.1 N O TE S
(P H A SE
1):
CALL
F OR
FILE
In 2016, the “Promoting family farming in West Africa (Pafao)” program is putting into operation two
financial support funds:


Fund A: This fund will be allocated to projects with a duration of 12 to 36 months
o in conformance with general guidelines and criteria of eligibility;
o in compliance, imperatively, with the following particular conditions:

ending by 31/12/2018;

without co-financing from the AFD (Agence française de développement).
Fund B: projects with a term of 12 to 36 months
o in conformance with general guidelines and criteria of eligibility.
Applications must be submitted using the model form (please see below). The form must be typed in
Word. Handwritten applications will not be accepted. The application may be in French or English. If in
English, a translation into French is required.
The form used for the notes file comprises a maximum of 6 pages. Please do not delete any section and
use a page layout which saves paper.
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3.1.2. A N N E X E S
In addition to the application form, please send the
Excel file (see model supplied) comprising:

the provisional 2016 budget of the organisation taking into account the 2016 portion of the
grant applied for (tab 1);

the budget for the project (tab 2 or tab 3 according whether you choose to fill the table in local
currency –with automatic change in euro- or directly in euro). A variation of + or – 20% will be
possible in the budget which is required later in the complete dossier, if the notes file is preselected.
The following supporting documents are to be enclosed with the notes file. These documents are to be
sent by electronic mail, in several batches if necessary, each not exceeding 4 MO.

scan of the letter of commitment from the main partner in the project;

scan of the most recent balance sheet of the applicant organization;

scan of the most recent operating statement of the applicant organization;

scan of the most recent activities report of the applicant organization;

scan of the detailed minutes of the most recent Annual General Meeting of the applicant
organization;
IMPORTANT: do not send Zip files
3.1.3. H O W
AN D W H E N TO A P PL Y ?
Completed brief notes files, with their enclosures, must reach us by Monday, 11 January 2016.
Incomplete or late files will not be examined.
Applications are to be sent to secr.aea@cfsi.asso.fr, by electronic mail only, in several emails. (The
total documents sent in one email must not be more than 4Mo.):
Email no.1 (Indicate as subject: chosen fund [A or B] + ami16 + the applicant’s acronym + the
applicant’s country)
1. Word file (according to format supplied) of the completed notes file,
2. Excel file (according to format supplied) of the 2016 provisional budget, in euros, of the
applicant organization, taking into account the 2016 portion of the grant applied for, and of
the budget for the project;
3. Scan of the letter of commitment from the main partner in the project.
Following email(s) (Indicate as subject: chosen fund [A or B] + ami16 + the applicant’s acronym + the
applicant’s country)
4.
5.
6.
7.
scan of the most recent balance statement of the applicant organization;
scan of the most recent operating statement of the applicant organization;
scan of the most recent activities report of the applicant organization;
scan of the detailed minutes of the most recent Annual General Meeting of the applicant
organization.
Important: The Word and Excel and PDF files should be named as follows (see the examples below):
Brief notes file:
chosen fund)
A-ami16-acronym-country.doc or B-ami16-acronym-country.doc (according to
Budgets:
A-ami16-acronym-country.xls or B-ami16-acronym-country.xls

ami16 is the code for the call for projects (outline for “Appel à manifestation d’intérêt”/Call for
expressions of interest). This is common to all applications;

the acronym (or the name if fewer than 12 characters) is that of the applicant organization;

the country is that of the applicant’s headquarters.
For the letter of commitment from the main partner, add the partner’s acronym after that of the applicant
as follows: A-ami16-acronymApplicant-acronymPartner-countryApplicant.pdf
or B-ami16-acronymApplicant-acronymPartner-countryApplicant.pdf (according to chosen fund)
Example 1 (note: the names are fictional):
The applicant is a Belgian organization for sustainable development, called Belgian Organization for
Sustainable Development. They choose to propose a 36-month project, coming to an end before 31
December 2015, without AFD financing, i.e. within the provisions of Fund A. Its acronym is BOSD. The
main partner is an organization of the Ivory Coast called the Ivory Coast Federation for Family Farms,
with the acronym ICFFF.

The Word file for the brief application file will therefore be named: A-ami16-bosd-belgium.doc
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PAFAO 2016
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
The Excel budget file will be named: A-ami16-bosd-belgium.xls

The pdf file with the partnership letter will be named: A-ami16-bosd-icfff-belgium.pdf
Example 2 (Note: the names are fictional):
The applicant is an organization in the Gambia called the Gambia Organization for Family Farming. They
choose to propose a project co-financed by AFD, i.e. within the provisions of Fund B. The acronym is
GOFF. The main partner is a French organization called the French Organization for Family Farming, with
the acronym FOFF.

The Word file for the brief application file will therefore be named: B-ami16-goff-gambia.doc

The Excel budget file will be named: B-ami16-goff-gambia.xls

The pdf file with the partnership letter will be named: B-ami16-goff-foff-gambia.pdf
Dossiers containing incorrectly named files will not be examined
It is essential for the applicant organisation to have an email address.
An acknowledgement of receipt will systematically be sent to applicants, at the latest 5 days after the
closing date of the call for expressions of interest. If you do not receive an acknowledgement of receipt,
kindly contact us by email at the following address: secr.aea@cfsi.asso.fr
3.1.4. L E T TE R
O F CO M M I TM E N T F RO M THE M AI N P A R TN E R
Applicants are reminded that they must present partnership-based projects bringing together at least one
West African and one European organization. This partnership must be a formal one and pre-date the
project for which the grant is requested.
A letter of commitment from the main partner is required. This letter may be scanned and sent in pdf, or
as a copy of an email to the applicant.
This letter is a commitment by both partners (applicant and partner) to Fondation de France and CFSI to
play an active role in the project for which they are applying for a grant.
The letter from the principal partner must state:

the title or object of the project for which the grant is requested;

the project location;

the date when the partnership with the applicant began;

the partner’s involvement in the project: role of each partner in defining and implementing the
project, in the financing plan of the project and the contribution of each partner;

the date of the letter (or email);

the identity and job title of the signatory (full name and function in the organization).
Protocol agreements on cooperation or equivalent documents are also accepted, on condition they make
specific mention of the project in question.
3.2. S E LE CT I O N
P R OC E D U R E
Applications will be examined by the program secretariat, organized by CFSI.
A person responsible for the project at the applicant organization must be contactable by electronic mail
(email) and telephone (land line or mobile) to reply to different requests from the person in charge of the
dossier. Please confirm receipt of all emails received.
SELECTION CRITERIA
The selection committee will make a selection of outline files according to the following criteria:
1. Criteria regarding the admissibility of the dossier from an administrative point of view:

complete dossier, correctly filled in and with the accompanying documents as requested, files
correctly named, chosen fund A or B indicated, amount of the grant and duration of the project,
no error in the budgets, etc.)
2. Criteria regarding the innovation(s) “Feeding the towns” / “Enhancing local
consumption”:

the relevance of the innovation(s) put in place by the project and the extent to which they
enable sustainable family farming production to have access to domestic urban and rural
markets;

the relevance of the indicators chosen in order to follow the impact of the innovation(s) on the
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PAFAO 2016
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link between family farming and domestic markets. (Be careful: these indicators must measure
effects or results and not activities. They are conceived to give concrete and measurable
indications: is the innovation useful (or not) to build a strategy allowing to gain rural and urban
market shares and to promote local consumption?
What do we call “innovation”? An innovation can be defined as a factor which allows the dynamic for
economic or social development to gather speed, to de-block a static situation, or to boost the capacities
of individuals or societies. We are talking about solutions which bring about change in relation to an
existing situation and which bring appropriate, long-lasting solutions to problems in a particular context.
An innovation can be social, technical, pedagogical, managerial, financial or of any other kind. It may be
an object, a procedure, a method, a way of organizing, a legal form – or more. It relates to a given
territory.
3. Quality criteria:

the quality of the project, its relevance and its impact on family farming, on promoting local
consumption models, on access to food in towns and cities; preservation of natural resources
and of biodiversity; adaptation to climate change; rural employment and creation of economic
activities; participation of citizens in local governance and participation of family farmers in the
“production-processing-preserving-marketing” chain management; facilitation of skill-based
partnerships, at local and international level.

feasibility: : relevance of project’s budget and action plan, coherence of the general objective,
specific objectives, planned activities, expected results and the indicators of these same results;

coherence between estimated budget and financial planning;

measures to ensure the continued benefits over the long run.
4. Criteria for inclusion of scaling-up or scaling-out

Capitalizing on successes, failures or questions that arise during the project;

dissemination and valorization of this capitalization;

actions aiming at replication of the innovations;

advocacy or connection with advocacy actors who can influence policy or legislative
environment.
4. D ECISION TO PRE - SELECT
A pre-selection committee will meet mid-March 2016. Each applicant will be notified of the decision (preselection or refusal) around mid-March 2016, by email only (no replies by telephone). Organizations preselected will proceed to Phase 2 of the selection. They will then complete the full grant application
dossier.
Any question left unanswered after having carefully read the
guidelines may be sent, by email only, to the following address:
secr.aea@cfsi.asso.fr
Please delete the guidelines (these first 7 pages) when
returning the dossier.
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N° (attributed by CFSI):
Call for expressions of interest
“Promoting family farming in West Africa” 2016
Feeding the towns through sustainable family
farming
Phase 1 – Application notes file
1. S UMMARIZED ELEMENTS OF THE PROJECT
A PPLICANT
ORGANIZATION
Name:
Acronym:
M AIN
Country :
PARTNER
Name:
Acronym:
Country :
P ROJECT
Country of action:
Title (max. 1 line):
Summary: (IMPPORTANT: max. 3 lines or 255 characters)
Amount (in
euros)
Budget
Total duration of the project
(in number of months)*
Total amount of project
Starting date*
Total amount of grant
requested
Ending date*
*check the coherence between duration and starting / ending dates.
Has this project (or a similar version) already been submitted to a previous Pafao call ?
-Year : …
-Year : …
-Year : …
-Year : …
Amount of grant requested: …
Amount of grant requested: …
Amount of grant requested: …
Amount of grant requested: …
Amount of subsidy granted (if project was selected): …
Amount of subsidy granted (if project was selected): …
Amount of subsidy granted (if project was selected): …
Amount of subsidy granted (if project was selected): …
Ce projet est-il le volet d’un projet plus large ou bien la suite d’un projet antérieur ? Si oui, merci
d’en donner le titre ci-dessous (et de veiller à mentionner les informations utiles à la
compréhension dans le chapitre Contexte).
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2. “H OW CAN SUSTAINABLE FAMILY F ARMING FEED THE
TOWNS ?”: PRESENTATION OF THE INNOVATION OR
INNOVATIONS PUT INTO PLACE BY THE PROJECT (2
P AG E S M AX .)
IMPORTANT: we are not asking here to present a general discussion on "feeding the towns"
or to summarize your project, but to explain specifically the innovation(s) aiming at feeding
the cities.
The Selection Committee will give priority to the clarity and precision of this presentation, as well as to
the relevance and feasibility of the innovation(s) that address the questions: how the products of a
sustainable family agriculture can win back shares of urban and rural markets? How to promote local
consumption?
Which innovation(s) put in place by the project would you like to emphasize in order to reply to the
questions: “How can sustainable family farming feed the towns?”, “How to promote local consumption
models?” What are the questions you have about this issue? What do you plan to experiment? Etc.
How do you plan to track the impact of this innovation on the capacity of family farming to win back a
share in the urban and rural market and on the enhancement of local consumption?”
Do you plan specific ways to capitalize on and disseminate the innovation (or innovations)? Addressing
which type of actors? Have you planned to link with advocacy actors/organizations acting in favor of
family farming?
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2. P RESENTATION OF THE ORGANIZATIONS
Name of applicant org.:
Acronym:
Main activity (maxi. 2 lines):
Address:
PIN code:
Phone:
Email:
Name of Chairperson:
Date founded:
Federation or organization to
which attached:
Employees (number):
Person in charge of the project:
Position in the organization:
Phone (office):
Email:
Name of main partner:
Acronym:
Main activity (maxi. 2 lines):
Address:
PIN code:
Phone:
Email:
Name of Chairperson:
Date founded:
Federation or organization to
which attached:
Employees (number):
Person in charge of the project:
Position in the organization:
Phone (office):
Email:
Country:
City:
Fax:
Region:
Website:
Name of Director
Legal status:
Volunteers (number):
Members (number):
Mobile:
Skype:
Country:
City:
Fax:
Region:
Website:
Name of Director
Legal status:
Volunteers (number):
Members (number):
Mobile:
Skype:
3. B ACKGROUND AND CHRONO LOGY OF THE PARTNERS HIP .
R OLE AND ADDED VALUE OF EACH PARTNER (1/2 PAGE MAX .)
How did you meet this partner? How long ago? Have you already established a partnership?
If so, since when? For what purpose?
Are there partners other than the main partner? If so, which?
IMPORTANT: what are the role and added value of each partner?
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4. P RESENTATION OF THE PROJECT (1 PAGE MAX .)
Country of action:
Title of project:
(max. 1 line):
Summary: (IMPORTANT: max. 3 lines or 255 characters)
General objective:
Specific
objectives:
Estimated amount of project budget (in euros):
Amount of grant requested (in euros):
Duration (in
months):
Start
date:
End date:
Number of families who will benefit directly
Number of families who will benefit indirectly
The number of young people (15-20 years old) who will benefit
The number of women who will benefit (if applicable)
Context and challenges to which the project is to respond:
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4. C ORRESPONDANCE TABLE - O BJECTIVES / ACTIVITIES /
RESULTS (1 PAGE MAX .)
Specific
objectives:
Expected
results:
Activities:
Indicators for
measurement of
results: *
Tools: *
* Give (max) 6 concrete indicators for measurement of results, linked to the specific objectives of the project.
These indicators should tend to measure quantitative and qualitative changes. Indicators are signs that can be
observed (presence or absence), measured (quantity, value, etc.) and compared because they are precise and
based on numbers.
At least 3 of these indicators will measure the results of the selected innovation (or innovations) on
improving the ability of family farming to "Feeding the cities"/ “promoting local consumption”. (The
purpose is to assess whether the family farming products "passed through" this (these) innovation(s) are better
connected to urban markets.)
IMPORTANT: These indicators must measure the results but not the activities. They tend to measure
what are the changes that the project contributed to. (For example: “number of trainings” is an indicator
of activity but not of result). These indicators can measure economic changes (for example: % or value
of increase in revenues/benefits/margin, % or value of increase in quantities sold on urban markets,
etc.), social changes (for example: evolution of the number of actors involved in collective structuration
or having changed their commercialization methods, etc.), legislative or political changes, etc.
** Means of collecting information for each indicator. (Examples: presence list, written handover,
questionnaires, interviews etc.)
FDF / CFSI – Call for expression of interest
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PAFAO 2016
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C HECKLIST
Before sending your project, please use the list below to check that your application is complete and
Should a file be incomplete or not in compliance with
the checklist, it will not be instructed.
correctly filled out.
Applications are to be sent to secr.aea@cfsi.asso.fr, by electronic mail only, in several emails. (The
total documents sent in one email must not be more than 4Mo.):
Email no.1 (Indicate as subject: A-ami16+applicant’s acronym+applicant’s country
B-ami16+applicant’s acronym+applicant’s country, according to the chosen fund)
or
1. Word file (according to format supplied) of the completed notes file,
2. Excel file (according to format supplied) of the 2015 provisional budget, in euros, of the
applicant organization, taking into account the 2015 portion of the grant applied for, and of
the budget for the project;
3. Scan of the letter of commitment from the main partner in the project.
Following email(s) (Indicate as subject: A-ami16+the applicant’s acronym+the applicant’s country or
B-ami16+the applicant’s acronym+the applicant’s country, according to the chosen fund)
4.
5.
6.
7.
scan
scan
scan
scan
of
of
of
of
the
the
the
the
most recent balance statement of the applicant organization;
most recent operating statement of the applicant organization;
most recent activities report of the applicant organization;
minutes of the most recent Annual General Meeting of the applicant organization.
To be
completed by
the applicant
yes
The applicant organization is a non-profit legal entity
The applicant is an organization registered for over one year
The applicant organization has previously managed action programs in the field of
agriculture
The applicant is based in Europe or West Africa
The main partner is a non-profit legal entity
The project is managed in partnership between an African organization (applicant or
main partner) and a European organization (applicant or main partner)
The partnership is a formal one and predates the project
The project takes place in a country in West Africa
The project implements one or more innovations to respond to the challenge of feeding
the town through sustainable family farming
The financing requested is between 10,000 and 15,000 euros for one year (or a
maximum of 50,000 euros for 3 years
The duration of the project is between 12 and 36 months
The project starts on 31 December 2016 at the latest
Expenses shown in the estimated project budget are incurred after 1 January 2016
Expenses and resources are in accordance with the criteria of eligibility
The project is not aimed mainly at acquisition of equipment or inputs
FDF / CFSI – Call for expression of interest
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PAFAO 2016
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no
To be
completed by
the applicant
yes
no
The funds contributed by the partners amount to 20% minimum of the project budget
1. Word file (according to format supplied) of the completed notes file
Email no 1
contains:
2. Excel file (according to format supplied) of the estimated budget for
the project and the 2016 provisional budget of the applicant organization, taking into account the 2016 portion of the grant applied for
3. Scan of the letter of commitment from the main partner in the project
The
documents
opposite are
sent in one
or more
emails:
4. scan of the most recent balance statement of the applicant
organization
5. scan of the most recent operating statement of the applicant
organization
6. scan of the most recent activities report of the applicant organization
7. scan of the detailed minutes of the most recent Annual General
Meeting of the applicant organization
Each email does not exceed 4 Mo
Each email shows as its subject “A (or B)+ami16+acronym+country of the applicant
organization”
The application file is complete and filled in accordance with the guidelines and the
provided form
The file is completed in French. (If in English, a French translation is supplied)
The Excel budget presentation file is completed in coherent fashion
Files are
correctly
named as
shown
opposite:
A (or B)-ami16-acronymApplicant-countryApplicant.doc
(Word file – notes file)
A (or B)-ami16-acronymApplicant-countryApplicant.xls
(Excel files for the budgets)
A (or B)-ami16-acronymApplicant-acronymPartnercountryApplicant.pdf
(pdf file for the partnership letter)
A (or B)-ami16-acronymApplicant-bs-countryApplicant.pdf
(pdf file for the balance sheet of the applicant organization)
A (or B)-ami16-acronymApplicant-os-countryApplicant.pdf
pdf file for the operating statement of the applicant organization)
A (or B)-ami16-acronymApplicant-ar-countryApplicant.pdf
(pdf file for the activities report of the applicant organization)
A (or B)-ami16-acronymApplicant-agm-countryApplicant.pdf
(pdf file for the minutes of the 2012 AGM of the applicant organization)
IMPORTANT:
CLOSING DATE FOR RECEPTION OF DOSSIERS: Monday, 11 January 2016
INCOMPLETE APPLICATIONS WILL NOT BE EXAMINED
NO ADDITIONAL DELAY WILL BE GIVEN
Please delete the first 7 pages (guidelines) + these 2 last
pages (checklist) before returning the dossier
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