Sunderland City Council : Framework for the Supply of Ready Mixed Concrete
Framework for the Supply of Ready Mixed
Concrete
Supplier Briefing Session
Elliott Briggs – Category Manager
Graeme Hills – Highways Operations Manager
Sunderland City Council : Framework for the Supply of Ready Mixed Concrete
Agenda
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Reason for Tender
Tender Documents
Timeline
Common Faults with Tenders
How to Make Your Tender Compliant
Questions
Sunderland City Council : Framework for the Supply of Ready Mixed Concrete
Reasons for this Tender
• Severe impact on all local authorities
• Reduced budgets now and in the future requires the Council to maximise
its effectiveness and efficiency
• Council still has a responsibility and a duty of care under various Acts to
supply front line services
• Establishing a framework for the ready mixed concrete supply, that has
followed EU Regulations
• Ensuring we achieve Value for Money is essential during this current
period of austerity
• Ensuring continuity of supply is essential in meeting our duties and
responsibilities in law contained in the Highways Act 1980
1 Reason for Tender
Sunderland City Council : Framework for the Supply of Ready Mixed Concrete
Tender Documentation
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Instructions and Details of Contract
Schedule 1 – Business Questionnaire
Schedule 2 – Specification
Schedule 3 – Form of Tender
Schedule 3.1 – Pricing Schedules
Schedule 4.1 – Framework Agreement
Schedule 4.2 – Standard Terms & Conditions
Schedule 4.3 – Special Terms & Conditions
Schedule 5 – Certificate of non-collusion & non-canvassing
Schedule 6 – Quality Method Statement Response
2 Tender Documentation
Sunderland City Council : Framework for the Supply of Ready Mixed Concrete
Business Questionnaire (1)
All sections must be fully completed
Section A – Organisation Profile
for information purposes only
Section B – Grounds for exclusion – PASS / FAIL
for clarity in the Mandatory Grounds section, if there have been no convictions the
answer to these questions is NO.
Section C – Health and safety – PASS / FAIL
suppliers must be CHAS Registered or equivalent
Section D – Equality & Diversity - PASS / FAIL
suppliers must sign the declaration to confirm their compliance with equality legal
obligations
Section E – Technical Capacity – PASS / FAIL & SCORED
The total marks available for E1 is 40 (a maximum of 20 marks for each example
provided). Organisations that fail to achieve 24 marks or more of the total marks
available for this question will not be considered further.
2.1 Tender Documentation
Sunderland City Council : Framework for the Supply of Ready Mixed Concrete
Business Questionnaire (2)
All sections must be fully completed
Section E – Technical Capacity – PASS / FAIL & SCORED
The total marks available for E1 is 40 (a maximum of 20 marks for each example
provided). Organisations that fail to achieve 24 marks or more of the total marks
available for this question will not be considered further.
Section F – Insurance – PASS / FAIL
suppliers must maintain minimum insurance levels
Section G – Financial information – PASS / FAIL
external or internal assessment
Section H – Environmental– PASS / FAIL
suppliers must confirm principles and policies
Section I – References– PASS / FAIL
suppliers must achieve at least 2 satisfactory responses to PASS this section
Section J – Undertaking – PLEASE ENSURE THIS IS COMPLETED
2.2 Tender Documentation
Sunderland City Council : Framework for the Supply of Ready Mixed Concrete
Specifications
ITT Schedule 1
• General specifications applicable to framework
Tender submissions must meet the specifications
No variant bids will be accepted
See Appendix A Quality Method Statement - Scoring
Criteria and Weighting in the Instructions
2.3 Tender Documentation
Sunderland City Council : Framework for the Supply of Ready Mixed Concrete
Form of Tender & Pricing Schedules
• Must be signed, dated, scanned and returned as part of the Tender
submission without any qualifications
• Electronic signatures are acceptable
• Any qualification will make your bid non-compliant
• Must be fully completed
• You must not attempt to make any changes to the Pricing Schedule
• If specification cannot be met do not detail a lower specification
alternative
• If you wish to provide details of a higher specification alternative to
the specification, this must be detailed separately
2.4 Tender Documentation
Sunderland City Council : Framework for the Supply of Ready Mixed Concrete
Contractual Documentation
Framework Agreement
• Forms part of the contractual documentation in relation to the overall framework
Contract Particulars
• Forms part of the contractual documentation in relation to individual call offs from the
framework
Terms and Conditions
• Terms and Conditions for Goods
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Special Terms and Conditions
Terms and Conditions must be accepted without qualification or tender will
be non-compliant
2.5 Tender Documentation
Sunderland City Council : Framework for the Supply of Ready Mixed Concrete
Certificate of Non Collusion and Non
Canvassing
• Must be signed, dated, scanned and returned as part of the Tender
submission without any qualifications
• Electronic signatures are acceptable
• Any qualification will make your bid non-compliant
2.6 Tender Documentation
Sunderland City Council : Framework for the Supply of Ready Mixed Concrete
Quality Method Statement Response
Schedule 6 – Quality Method Statement Response provides a template
which refers to Appendix A and the Scoring/Quality Criteria & Weighting
to be used as part of the evaluation process
Use this document as your template for your response and refer to any
appendices. The attached appendices should identify what question this
refers to
Any qualification will make your bid non-compliant
2.7 Tender Documentation
Sunderland City Council : Framework for the Supply of Ready Mixed Concrete
Timeline
Stage
Date(s)/time
Issue of Invitation to Tender
11/3/2014
Supplier Brief
24/3/2014
Submission of Tenders
28/04/2014 by 12.00 midday
Evaluation of Tenders
29/04/2014 – 15/05/2014
Notification of result of evaluation
16/05/2014
Expected date of award of Contract
28/05/2014
Contract commencement
01/06/2014
3 Timeline
Sunderland City Council : Framework for the Supply of Ready Mixed Concrete
Common Faults with Tender
Submissions
• Form of Tender not signed and returned, or qualified
• Certificate of non-canvassing and non-collusion not signed and
returned
• Business questionnaire not fully completed or signed
• Terms and Conditions not accepted
• Pricing Schedule not completed correctly
• Additional documentation requested not returned
• Questions not fully responded to
4 Common Faults with Tender Submissions
Sunderland City Council : Framework for the Supply of Ready Mixed Concrete
How to Submit a Compliant Tender
• Read fully the tender instructions document and ensure you return all
required documentation
• The Instructions and Details of Contract contains a Checklist for
Tenderers:1 Business Questionnaire
2 Form of Tender
3 Pricing Schedule
4 Certificate of non-canvassing and non-collusion
5 Quality Method Statement Response
To summarise you must:• Accept the Terms and Conditions unconditionally
• Complete and return all the required documentation
5.0 How to Submit a Compliant Tender
Sunderland City Council : Framework for the Supply of Ready Mixed Concrete
Questions
• We will take questions today, any responses may be published as a
public response on the portal.
• If you have any questions during the tender process these must be
asked through the NEPO portal
• Do not leave questions until the last minute
• If there is anything you are unsure about it is best to ask, if you make
an assumption and that assumption is wrong you risk making your bid
non compliant.
• We cannot enter into discussions once the tender is closed apart from
seeking clarifications.
6 Questions