Security Squad
Keeping your Equipment and Information Safe
Security Squad Video Series, Part 1
Presenter, Title
University of ________________
3/24/2016
Security Squad Video Series
Security Plan Objectives
1. Greater understanding why security is
needed to protect your business
2. Recognition of small business security
concerns
3. Basic knowledge of tools and actions
needed to fix security gaps
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Security Squad Video Series
The Security Plan
Plan Overview
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Security Squad Video Series
Why Develop a Plan
• Data loss and equipment failures are
expensive
• Identify theft is a serious problem
• Mistakes do happen
• Most critical loss areas can be fixed
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Security Squad Video Series
Security Plan Topics
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Inventory – Tallying What you Have
Passwords – Creating Strong Passwords
Backups – Making Secured Copies
Viruses – Protecting Your Office from Malware
Wireless – Limiting Your Exposure
Firewalls – Stopping Hackers at the Door
E-commerce – Buying and Selling Safely Online
Employee Policies – Protecting the Company
and Employees
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Security Squad Video Series
Security Squad Team
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You
Trusted employee/s
Technician/s
Human Resources (if applicable)
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Security Squad Video Series
Equipment and Software
Inventory
Tallying What You Have
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Security Squad Video Series
Key Points – Equipment List
• Develop an inventory management system
• Items to record are:
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Model
Date Purchased and price
Serial number
IP Address
MAC Address
Location & Primary users
Warranty dates
Security Squad Video Series
Key Points – Software List
• Items to record are:
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Description
Version
Date purchased
Operating license, serial number or key code
Primary users and location
Security Squad Video Series
Good Inventory Practices
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Store copies in a secured, off-site location
Permanently label equipment
Update list regularly
Assign person to maintain list
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Security Squad Video Series
Inventory
What is your current inventory process?
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Do you even have an inventory list?
Is it up-to-date?
Do you have all the needed information?
Who’s in charge of keeping the inventory list
current?
Security Squad Video Series
Passwords
Creating Strong Passwords
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Security Squad Video Series
Good Passwords
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Random letters, numbers and symbols
At least 8 characters long
No words found in dictionary
No names, teams, abbreviations, shows,
movies, hobbies or anything readily
recognizable.
Junebug24 vs. J*9!b$G!
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Security Squad Video Series
Good Password Practices
• Secure passwords in a secured location
• Use a password generator and “lock box” to
secure passwords (optional)
• Do not use “remember password” feature
• Never share passwords with anyone
• Do not use default passwords, change them
• Install password activated screen savers
• Change passwords immediately if they’ve been
compromised
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Security Squad Video Series
Backups
Making Secured Copies
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Security Squad Video Series
Key Points – Backing Up
• Determine how often to backup your
systems
– Weekly vs. Daily
• Backup plan
– Incremental, multi-layer
– Only data files
– Entire system backup
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Security Squad Video Series
Key Points – Backing Up
• Select storage devices
– USB flash drives
– DVDs
– External hard drives
• Online backup
– End-to-end encryption
– Needs larger bandwidth
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Security Squad Video Series
Backups
What is your current backup system?
• How often are you files backed up?
• How are they stored?
• Who’s in charge of backing up files?
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Security Squad Video Series
Viruses
Protecting Your Office from
Malware
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Security Squad Video Series
Key Points – Viruses
Anti-virus musts
• Install on every computer!
• Schedule automatic updates
• Use only one anti-virus software
• Scan incoming files
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Security Squad Video Series
Key Points – Viruses
Computer Update musts:
• Download latest OS “fix or patches”
• Schedule automatic updates
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Security Squad Video Series
Good Prevention Practices
• Uncertain email attachments
• Block known carrier files - .exe, .bat
• Block files with more than one file
extension – happydays.jpg.vbs
• Use only reputable websites
• Delete spam emails
• Install anti-virus on smart phones
• Conduct employee training
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Security Squad Video Series
Malware Definitions
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Virus
Trojan
Worm
Adware
Spyware
Crimeware
Keystroke logging
Security Squad Video Series
Famous Viruses
FREUDIAN VIRUS:
• Your computer becomes obsessed with marrying its
own motherboard.
ADAM AND EVE VIRUS
• Takes a couple of bytes out of your Apple computer.
AIRLINE VIRUS
• You're in Dallas, but your data is in Singapore.
ELVIS VIRUS
• Your computer gets fat, slow and lazy, then selfdestructs -- only to resurface at shopping malls and
service stations across rural America.
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Security Squad Video Series
Anti-Virus Protection
What is the status of computer protections?
• Is the anti-virus software current?
• Is it set be automatically update?
• Who’s in charge of keeping computer protections
current?
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Security Squad Video Series
Security Squad – Part 2
Workshop to be held:
Contact:
3/24/2016
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Security Squad Video Series