Contra Costa County
Hazardous Materials Programs
CALIFORNIA ENVIRONMENTAL
REPORTING SYSTEM
TRAINING FOR BUSINESSES
AGENDA
 INTRODUCTIONS/HOUSEKEEPING
 THE BASICS ABOUT CERS
 ACCESSING CERS
 FINDING/ADDING A BUSINESS/FACILITY INTO CERS
 SUBMITTAL ELEMENTS
 MANAGING USERS
 ANNUAL RESUBMITTAL
 CONCLUSION
INTRODUCTIONS
 CCHSHMP STAFF INTRODUCTIONS
 BUSINESS INTRODUCTIONS

NAME

TYPE OF BUSINESS (E.G., AUTO REPAIR, AUTO BODY,
DRY CLEANER, GASOLINE STATION, ETC.)

HAVE YOU USED CERS BEFORE?
THE BASICS ABOUT CERS
 ASSEMBLY BILL (AB) 2286 WAS PASSED AND
SIGNED INTO LAW IN SEPTEMBER 2008
 AB 2286 MANDATED BUSINESSES TO
ELECTRONICALLY REPORT ALL HAZARDOUS
MATERIALS DATA
 BUSINESSES MUST REPORT ELECTRONICALLY
AFTER JANUARY 1, 2013
ACCESSING CERS
ACCESSING CERS
 http://cers.calepa.ca.gov/
ACCESSING CERS (CONT.)
 ENTER YOUR USER NAME
ACCESSING CERS (CONT.)
 ENTER YOUR PASSWORD
ACCESSING CERS (CONT.)
 USER NAME: _______________________
 PASSWORD: _______________________
ACCESSING CERS (CONT.)
 YOU MUST AGREE TO USER CONDITIONS
FINDING/ADDING A NEW
BUSINESS/FACILITY TO CERS
FINDING/ADDING A NEW FACILITY TO CERS
 ALWAYS SEARCH FOR YOUR FACILITY FIRST!
FINDING YOUR BUSINESS/FACILITY IN CERS
Facility Address is
the best search. Less
information is better
when performing a
search.
FINDING YOUR BUSINESS/FACILITY IN CERS
 YOUR SEARCH WILL YIELD BUSINESS NAME(S)
Click on the number in
the “Facilities” column.
This will list all
facilities owned by this
Business.
FINDING YOUR BUSINESS/FACILITY IN CERS
 LOOK TO SEE IF YOUR FACILITY EXISTS UNDER
THE CORRECT BUSINESS NAME
Click “Close” once you
have reviewed the list.
ACCESSING YOUR BUSINESS/FACILITY
 “REQUESTING ACCESS” FROM THE LEAD USER
Click “Request Access…”
ACCESSING YOUR BUSINESS/FACILITY
 A “REQUEST CONFIRMATION” IS PROVIDED.
ACCESS REQUEST IS SENT TO THE LEAD USERS.
ACCESSING YOUR BUSINESS/FACILITY
 ONCE APPROVED BY THE LEAD USER, YOU MAY
BEGIN A SUBMITTAL FOR YOUR FACILITY
Click “Start/Edit Submittal”
ADDING A NEW BUSINESS/FACILITY
 IF YOU DID NOT FIND YOUR BUSINESS/
FACILITY, CLICK “ADD NEW FACILITY”
ADDING A NEW BUSINESS/FACILITY
 ENTER THE PHYSICAL ADDRESS OF YOUR
FACILITY
ADDING A NEW BUSINESS/FACILITY
 ENTER THE FACILITY NAME
NOTE: If the address you entered matches another facility
that already exists in CERS, you will be prompted to “Request
Access” to this facility. You will need to decide whether to
request access to the existing facility or enter a new facility
(e.g., a gasoline station and auto repair shop operating at the
same physical address with two different owners).
ADDING A NEW BUSINESS/FACILITY
 FILL IN THE INFORMATION REQUESTED
ADDING A NEW BUSINESS/FACILITY
 A “CERS ID” WILL BE ISSUED.
Click “Continue”
SUBMITTAL ELEMENTS
BEGIN YOUR SUBMITTAL
CLICK EITHER “START
FACILITY SUBMITTAL”
OR “START/EDIT
SUBMITTAL” TO BEGIN
FACILITY
INFORMATION
BUSINESS ACTIVITIES
Answer “YES”
or “NO” to each
question.
BUSINESS ACTIVITIES (CONT.)
If you generate hazardous waste,
you will be required to provide an
EPA identification number (e.g.,
CAL123456789).
BUSINESS ACTIVITIES (CONT.)
Once you answer all
the “YES” or “NO”
questions, click Save.
BUSINESS OWNER/OPERATOR IDENTIFICATION
HAZARDOUS WASTE GENERATOR REPORTING FORM
Click “Miscellaneous StateRequired Documents”
HAZARDOUS WASTE GENERATOR REPORTING FORM
Upload your HW Generator Reporting
Form (For Calendar Year 2013)
Enter: “HW
GENERATOR
REPORTING FORM”
http://cchealth.org/hazmat/pdf/HWG-Reporting-Form.pdf
HAZARDOUS
MATERIALS INVENTORY
HAZARDOUS MATERIALS INVENTORY
 YOU MUST REPORT EACH HAZARDOUS
MATERIAL/WASTE ONSITE THAT MEET OR
EXCEED THE FOLLOWING THRESHOLD
VALUES:
55 GALLONS
500 POUNDS
200 STANDARD CUBIC FEET
HAZARDOUS MATERIALS INVENTORY (CONT.)
Click “Start” to begin
HAZARDOUS MATERIALS INVENTORY (CONT.)
Click “Add Material”
HAZARDOUS MATERIALS INVENTORY (CONT.)
Enter Name of Chemical
HAZARDOUS MATERIALS INVENTORY (CONT.)
Click “Add”
HAZARDOUS MATERIALS INVENTORY (CONT.)
 COMPLETE ALL REMAINING INFORMATION
Click Save when Complete
SITE MAP
Click “Add Site Map”
SITE MAP - REQUIREMENTS
 INDICATE NORTH (↑)
 LOADING AREAS
 INTERNAL ROADS
 ADJACENT STREETS
 STORM AND SEWER DRAINS
 ACCESS AND EXIT POINTS
 EMERGENCY SHUT OFF(S)
 EVACUATION STAGING AREA
 IDENTIFY ALL HAZARDOUS MATERIAL/WASTE
STORAGE LOCATION(S)
 EMERGENCY RESPONSE EQUIPMENT
SITE MAP (CONT.)
CHOOSE A DOCUMENT OPTION AND COMPLETE:
EMERGENCY RESPONSE
AND TRAINING PLANS
EMERGENCY RESPONSE/TRAINING PLAN
Click “Start”
EMERGENCY RESPONSE/TRAINING PLAN (CONT.)
CHOOSE A DOCUMENT OPTION AND COMPLETE:
EMERGENCY RESPONSE/TRAINING PLAN (CONT.)
 TEMPLATE AVAILABLE AT:
http://cchealth.org/hazmat/pdf/CERS-ConsolidatedEmergency-Response-Contingency-Plan.pdf
TRAINING PLAN
 EMPLOYEE TRAINING PLAN SECTION MUST BE
COMPLETED
TRAINING PLAN (CONT.)
NOTE: Choose “Provided Elsewhere in CERS” if
previously uploaded (e.g., CERS Consolidated
Emergency Response/Contingency Plan)
UNDERGROUND
STORAGE TANK
UNDERGROUND STORAGE TANK
CLICK “START”
UNDERGROUND STORAGE TANK (CONT.)
UST PERMIT APPLICATION – FACILITY INFORMATION
CLICK “START”
BOE : 44######
UNDERGROUND STORAGE TANK (CONT.)
UST PERMIT APPLICATION – TANK INFORMATION
TANK ID IS A
REQUIRED FIELD
EACH COMPARTMENT MUST BE REPORTED
AS AN INDIVIDUAL TANK
UNDERGROUND STORAGE TANK (CONT.)
MONITORING PLAN
UNDERGROUND STORAGE TANK (CONT.)
ADDING AN ADDITIONAL TANK
UNDERGROUND STORAGE TANK (CONT.)
UST PERMIT APPLICATION – TANK INFORMATION
UNDERGROUND STORAGE TANK (CONT.)
UNDERGROUND STORAGE TANK (CONT.)
UST PERMIT APPLICATION – TANK INFORMATION
UNDERGROUND STORAGE TANK (CONT.)
MONITORING PLAN
UNDERGROUND STORAGE TANK (CONT.)
UNDERGROUND STORAGE TANK (CONT.)
REQUIRED EVERY YEAR
http://cchealth.org/hazmat/pdf/UST-Certification-of-Financial-Responsibility.pdf
UNDERGROUND STORAGE TANK (CONT.)
 MONITORING SITE PLAN – CURRENT FORM MUST
BE ON FILE WITH CCHSHMP
 RESPONSE PLAN – CURRENT FORM MUST BE ON
FILE WITH CCHSHMP
 UST OWNER/OPERATOR WRITTEN AGREEMENT –
CURRENT AGREEMENT ON FILE WITH CCHSHMP
 UST LETTER FROM CHIEF FINANCIAL OFFICER –
SUBMITTED ANNUALLY IF PROVIDING $5,000 ON
CFR FORM
 OWNER STATEMENT OF DESIGNATED UST
OPERATOR COMPLIANCE – CURRENT FORM ON
FILE WITH CCHSHMP
TIERED PERMITTING
TIERED PERMITTING
CLICK “START”
TIERED PERMITTING (CONT.)
TIERED PERMITTING (CONT.)
ADD ADDITIONAL UNITS (NOTE: CE-CL UNITS DO
NOT NEED TO BE INDIVIDUALLY ADDED.)
TIERED PERMITTING (CONT.)
REQUIRED FORMS
 PERMIT BY RULE:





FACILITY PAGE
UNIT PAGE (Includes Waste and Treatment Process Page(s))
FINANCIAL ASSURANCE PAGE (+ Mechanism is Over
$10,000)
CLOSURE COST ESTIMATE
PLOT PLAN
TIERED PERMITTING (CONT.)
REQUIRED FORMS
 CONDITIONALLY AUTHORIZED:





FACILITY PAGE
UNIT PAGE (Includes Waste and Treatment Process Page(s))
FINANCIAL ASSURANCE PAGE (+ Mechanism is Over
$10,000)
CLOSURE COST ESTIMATE
PLOT PLAN
TIERED PERMITTING (CONT.)
REQUIRED FORMS
 CONDITIONALLY EXEMPT:



FACILITY PAGE
UNIT PAGE (Includes Waste and Treatment Process Page(s))
PLOT PLAN
TIERED PERMITTING (CONT.)
REQUIRED FORMS
 CONDITIONALLY EXEMPT – COMMERICAL
LAUNDRY:

FACILITY PAGE
RECYCLABLE
MATERIALS REPORT
RECYCLABLE MATERIALS REPORT
CLICK “START”
RECYCLABLE MATERIALS REPORT (CONT.)
http://cchealth.org/hazmat/pdf/Recyclable-Materials-Report.pdf
REMOTE WASTE
CONSOLIDATION
ANNUAL NOTIFICATION
REMOTE WASTE CONSOLIDATION
CLICK “START”
REMOTE WASTE CONSOLIDATION (CONT.)
COMPLETE THE FORM
AND CLICK “SAVE”
HAZARDOUS WASTE
TANK CLOSURE
CERTIFICATION
HAZARDOUS WASTE TANK CLOSURE
CLICK “START”
HAZARDOUS WASTE TANK CLOSURE (CONT.)
http://cchealth.org/hazmat/pdf/Hazardous-Waste-Tank-Closure-CertificationForm.pdf
ABOVEGROUND
PETROLEUM STORAGE
ACT
ABOVEGROUND PETROLEUM STORAGE ACT
CLICK “START”
HAZARDOUS WASTE TANK CLOSURE (CONT.)
 DO NOT UPLOAD SPILL PREVENTION CONTROL
AND COUNTERMEASURE (SPCC) PLANS
 THE APSA FACILITY STATEMENT IS REQUIRED
http://cchealth.org/hazmat/pdf/Aboveground-Petroleum-Storage-Act-FacilityStatement.pdf
READY TO SUBMIT
ALL ELEMENTS ARE READY TO SUBMIT:
READY TO SUBMIT
SUCCESS!!!
MANAGING USERS
MANAGING USERS
MANAGING USERS (CONT.)
ALWAYS ASSIGN AT LEAST
TWO “LEAD USERS”
MANAGING USERS (CONT.)
1.
ENTER THE PERSON’S EMAIL ADDRESS
2. ENTER THE PERSON’S FIRST NAME, LAST
NAME, CONTACT INFORMATION, AND
BUSINESS TITLE
3. SELECT THE APPROPRIATE PERMISSION
LEVEL (SEE NEXT SLIDE)
MANAGING USERS (CONT.)
 APPROVERS – CAN ADD, VIEW EDIT, AND SUBMIT
FACILITY REPORTS TO THEIR FACILITY’S REGULATOR
 EDITORS – CAN ADD/EDIT FACILITY
SUBMITTALS/REPORTS, BUT CANNOT SUBMIT
REPORTS TO THEIR FACILITY’S REGULATOR
 LEAD USERS – CAN VIEW/ADD/EDIT/SUBMIT FACILITY
REPORTS TO REGULATORS, AS WELL AS ADD,
REMOVE, AND OTHERWISE MANAGE THEIR BUSINESS’
USER ACCOUNDS, FACILITIES, AND OTHER DATA
 VIEWERS – CAN VIEW FACILITY
SUBMITTALS/REPORTS (READ ONLY)
ANNUAL RESUBMITTAL
ANNUAL RESUBMITTAL
 CLICK “START/EDIT SUBMITTAL”
ANNUAL RESUBMITTAL (CONT.)
 CLICK “START” FOR EACH SUBMITTAL
ELEMENT. ALWAYS BEGIN FROM A
PREVIOUS SUBMITTAL. REVISE
INFORMATION AS NECESSARY AND SUBMIT.
CONCLUSION
QUESTIONS?
FOR ADDITIONAL ASSISTANCE CONTACT (925) 335-3200.