Project: PROJ0010: Integrated Software Project
Project Status Report
History
Version
Description
0.1
Initial Draft
Author
Date
Contents
1.
Project Identification ................................................................................................................................ 3
2.
Executive Summary ................................................................................................................................. 3
3.
Project Progress ....................................................................................................................................... 4
3.1 Major Achievements since last report ............................................................................................... 4
3.2 Schedule Progress ............................................................................................................................. 4
3.3 Milestones Progress .......................................................................................................................... 4
3.4 Cost vs Budget .................................................................................................................................. 5
3.5 Scope Control ................................................................................................................................... 6
3.6 Planned for Next Period .................................................................................................................... 6
4.
Follow-up on Action Items ...................................................................................................................... 7
5.
Other Project Management Areas ............................................................................................................ 8
5.1 Risk Management ............................................................................................................................. 8
5.2 Issue Management ............................................................................................................................ 8
5.3 Quality Management......................................................................................................................... 8
5.4 Communication Management ........................................................................................................... 8
5.5 Human Resources Management ....................................................................................................... 8
PROJ0010 Project Status Report
Page 1
Purpose
• To provide an overall status on project performance at a pre-established frequency;
• To facilitate the project control and decision-making processes.
Description
The Project Status Report is a formal document that describes the state of the project. It provides
information on project scope, schedule, cost, human resources, quality, risks and issues. The content
of the report is typically adapted to each project depending on its specific reporting requirements.
The report describes how the project is progressing when compared to the Project Statement,
including the authorized changes. The report also identifies the unplanned events and situations
affecting progress, and what is or will be done about them. As well, the report may include a
summary of the relationship with external participants when their involvement is critical to the
success of the project. Finally, details related to various project management knowledge areas may or
may not be present, depending on project size, client management standards, etc.
This particular template of Project Status Report has been adapted from a real-life template and
simplified to match the needs of the Integrated Project.
PROJ0010 Project Status Report
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1.
Project Identification
Project Identification
Name:
Project’s name
Phase:
Phase name
Start Date:
yy-mm-dd
End Date:
yy-mm-dd
Project Manager:
Manager’s name
Period No.:
number
Period:
2.
From:
yy-mm-dd
To:
yy-mm-dd
Executive Summary
This section contains a summary of the project status, i.e. work underway, key milestones reached,
major deliverables completed, etc. It also contains a statement on the evolution of the project scope,
its authorized budget since project award, and its financial status (i.e. performance against planned
costs and schedule, and performance outlook against total budget). Comments on project staff
(adequacy, level of utilization, morale, etc.) and relationship with external participants may also be
included.
[Enter Content Here]
PROJ0010 Project Status Report
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3.
Project Progress
3.1
Major Achievements since last report
Contains a report on achievements and progress against items listed in the "Planned for Next Period"
section of the last report. For the first review it should simply identify the achievements of the period.
Accomplishments
Status/Reason (if not as
planned)
[Enter any additional explanation here]
3.2
Schedule Progress
Contains, for each high level activity, the planned dates, forecasted dates, and schedule variances
capturing the schedule status for the major phases. These activities are related to the ones specified in
the project overall schedule of the Project Statement.
Release
Status
(or phase)
Planned
Start
Date
Forecasted/
Actual Start
Date
Schedule
Start
Variance
Planned
Finish
date
Forecasted/
Actual
Finish Date
(SV) (days)
Schedule
Finish
Variance
(SV) (days)
Note 1
Phase 1 Title
Phase 2 Title
Phase 3 Title
Phase 4 Title
Phase 5 Title
Phase/ n Title
[Enter Content (explanation notes) here. Explanation of schedule deviations must include corrective
actions.]
3.3
Milestones Progress
Contains, for each major milestone, the planned dates, forecasted dates, and schedule variances which
show the schedule status for the major deliverables. These milestones are related to the ones specified
in the project overall schedule of the Project Statement This topic will be omitted in the Integrated
Project as milestones occur typically at end of phases, and thus the information is already covered in
this case in sections “Schedule Progress” and “Status of progress of deliverables”. This section is
only left here for explanation purpose and does not need to be completed.
PROJ0010 Project Status Report
Expl.
Ind.
Page 4
3.4
Cost vs Budget
Contains cost, budget, and forecast (expressed in currency or person-days), as well as variance
explanations and trends.
For the Integrated Software Project, budget and costs are expressed in person-hours. Contingency and
expenses are not applicable.
3.4.1
Status
Current
Budget at
Actuals
Completion
Budget Item
(BAC)
(ACWP)
Estimate
to
Complete
Estimate at
(ETC)
(EAC)
Completion
Budget
Variance
Budget
Varianc
e
(BV)
(Currency)
(BV)
(%)
Exp.
Ind.
Percent.
Complete
(PC)
ACWP/EAC
Phase 1
Phase 2
Phase 3
Phase 4
Pr Mgt
Pr Office
Note 1
Total Efforts
Contingency
Reserve
Expenses
Contingency and expenses are not applicable in the Integrated Software Project
Total
[Enter any additional content or explanation for notes here. Explanation of schedule deviations must
include corrective actions.]
PROJ0010 Project Status Report
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3.5
Scope Control
Contains a summary of the progress of the deliverables (scope components) to be produced as well as
explanations concerning their status, and any needed discussion on changes of scope which may have
occurred.
3.5.1
Status of progress of deliverables
Item
Progress status
Estimated % of
completion
Deliverable 1:
Deliverable 2:
Deliverable n:
Started, on track
Ongoing, late
Not yet started
70%
65%
0%
[Enter relevant explanations for any deliverable indicated as late.]
3.5.2
Scope Variance
Scope changes may occur if additional requests are accepted from the users or project sponsors, or if
scope requirements were misunderstood and clarification requires more work. Variance should be
defined with respect to the section Solution Scope Components of the Project Statement.
Any additional requirements coming after approval of the initial requirements are defined as change
requests and require specific discussion.
[Enter explanations on any scope changes and how they will be addressed here.]
3.6
Planned for Next Period
Outlines tasks for the next period (activities to be accomplished, milestones to be reached, issues to
be resolved, risks to be addressed, change requests to be analyzed, key deliverables to be completed,
etc.).
[Enter Content Here]
PROJ0010 Project Status Report
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4.
Follow-up on Action Items
Contains the steering committee's or review meetings’ cumulative action items list (as of and
including the last meeting) with potential solutions and pertinent status information.
[Enter Content Here]
PROJ0010 Project Status Report
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5.
Other Project Management Areas
5.1
Risk Management
As indicated in the project statement, we will focus only on issue management, not risk management
(issues being problems which have occurred, while risks are potential problems). This section on risk
management is only left for explanation purpose and does not need to be completed.
5.2
Issue Management
Enter below specific information pertaining to issues that could have important impacts on the project
(mainly high severity issues) using the template below. The status should only cover issues that are
still open, or occurred, since the last Project Status Report, and can be: Opened, Pending Decision,
Action Taken (actions to solve issue have been implemented), Closed (issue has disappeared)
5.3
Issue
ID.
Issues and Resolutions
Responsible
Individual
Target
Date for
Resolution
Status
Issue
1
Title and Severity
Description: Description of the issue.
Impact: Impact of the issue.
Action Item: Description of action item(s).
Resolution: How the issue has been resolved,
when closed.
Name/Role
yy-mm-dd
Status
Quality Management
Contains information related to the quality control of the products/services provided (component
defects, fixes, etc., by type, by group, etc.). It may also contain an outline of any changes made to the
Quality Management Process.
[Enter Content Here]
5.4
Communication Management
Contains information related to the communication management process defined for the project. It
may include specific meetings which took place, including internal project follow-up meetings, as
well as any changes made to the Communication Management Process.
[Enter Content Here]
5.5
Human Resources Management
Contains information related to the resources on the project (arrivals, departures, absences, concerns,
etc.), as well as changes of roles in the project organization.
[Enter Content Here]
PROJ0010 Project Status Report
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