Webcasts: Event Day Speaker Practice
On the day of the live event, all participants login 30 minutes prior to published start time. The goal of
this time is to ensure the speakers are comfortable with the presentation process, and offer last minute
practice opportunities and reminders. The following items should be covered by the Facilitator:
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Introduction of everyone on the call and their role
For speakers who have difficult names, clarify pronunciation
Review framework of the presentation and order speakers will occur
We’ll spend a few minutes practicing now so you are comfortable with the system.
a. Speaker #1, we’ll practice as though this was the actual event, with you beginning your
presentation following the opening message. After clicking through a few slides, please
announce speaker #2 who will take over from there
b. Everyone ready?
c. Our presentation will begin with me reading the opening introduction:
Welcome to today’s Energy Central Webcast, (title)
For best results in viewing this presentation, we suggest you turn off pop-up blockers and disable
instant message programs to improve computer performance. If you are experiencing any difficulty
with the audio portion of this webcast, we recommend using a wired, high speed internet connection as
wireless connections can be unpredictable. If you cannot get adequate sound from your computer
speakers, you may dial into the audio portion using the telephone number listed in the right hand panel
of your interface, under the Audio section.
Following our speakers, we will have a brief question and answer time- you may submit your questions
at any time using the question box on your screen.
Today’s speakers are (speaker #1 name of company)
(speaker #2 name of company) etc
We would now like to turn the floor over to (speaker #1)
5. If polls are included in this presentation, remind speakers to cue you to launch the poll, display
results, and clear poll. Once completed, mouse controls are handed back to the speaker. Regain
control by moving your mouse.
6. For the last speaker, note that we have a Question & Answer slide denoting the end of the slides.
a. Please stop clicking when you reach this slide
Webcasts: Event Day Speaker Practice
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b. Q & A time begins with me (or Speakers/Moderator, as determined in Pre Event orientation)
reading prescreened questions
Questions so far-? Everyone comfortable with the slides?
a. Reminder: one direction – forward- only
b. I’m available to take slide control at any time if they need help
At this time, we’ll exit practice mode but we’ll retain audio. Audience will see waiting room but
cannot hear us. (3rd computer: end practice mode; hit “start” button)
Remind everyone of best practices:
a. All speakers should be in an office or conference room with the door closed to block out
outside noise.
b. Please have a printed copy of your slides while you are speaking, so that if internet
connectivity is temporarily lost, you can continue speaking and we will control the slide
advancement on your verbal cues.
c. For phone, please use a land line with headset or handset- no speaker phones please as it
tends to pickup background noise and we lose sound quality. For backup emergencies,
please have your cell phone nearby, but away from computer to prevent signal interference
and ringer off to avoid interruption.
d. If the speaker's phone goes down, you can re-connect by calling the number again from the
land line. If it does not work, the speaker should use their cell phone.
e. We recommend using a phone over VOIP when you are speaking as the sound quality is
better via phone. If you must use VOIP, please use a headset connection.
f. Please turn off other audible devices, such as computer speakers, secondary phone ringer,
watch, or PDA reminders.
g. Speakers are unmuted during the entire event…so have a glass of water nearby in case you
get a tickle and feel the urge to cough!
h. Most importantly, speak clearly, be relaxed and comfortable- enjoy yourself!
At the close of the event, please be sure to hang up your phone line- audio remains live for the
audience until you disconnect. We will follow-up with you later in the day to get your feedback on
today’s presentation.
Thank you again for your participation in this event
a. At the appropriate time, 3rd computer hits “Start Broadcast” button and brings event live
b. Producer starts recording
c. 3rd computer advances slide to activate recording
d. Facilitator begins verbal introduction to being event for audience
EVENT BEGINS!