Pillar 4a
Information management
IM Toolkit project
1.Background of IM project
Background and Objectives
Expected Outcomes
Progress so far
Information Management | 1. Background of IM project
Background and Objectives
• Current IM system functional but requires improvement to meet the
needs
• RRT members build on existing IMO
• Some tools have been developed: GNC website
• Gaps in global standards guidance and systems to support IM at
country and global level
GNC strategic plan 2014-2016: IM/KM strategic area of priority
GNC IM toolkit
Strengthen GNC capacity to support National Cluster’s IM functions
Information Management | 1. Background of IM project
Expected Outcomes
• Desk Review  Recommendations on how to develop the toolkit
• Development of the toolkit
• Development of a training package for the IMOs
Information Management | 1. Background of IM project
Progress so far
Literature review and interviews
Recommendations:
 Conceptual framework
 Adapt & create tools and guidance
 Use external resources (OCHA; IASC; WASH IM Toolkit...)
 Develop and keep up to date a data base with all tools available
Outcomes:
• Tools data base
• Conceptual framework
Information Management | 1. Background of IM project
2. Nutrition IM Toolkit
Conceptual framework
Context and Concepts
HPC Timelines for rapid onsets and protracted crisis
What is Information management
Why is it so important
Role and Responsibilities
Objectives
Information Management | 2. Nutrition IM Toolkit Conceptual
framework
Context and Concepts
Emergencies
• 2005 The cluster approach
To enhance the quality of humanitarian approach
• 2011 The Transformative agenda
Leadership; Coordination and Accountability
Undernutrition
MND
IYCF
Information Management | 2. Nutrition IM Toolkit Conceptual
framework
Rapid Onset
Vs
Protracted
crises
Cluster
Activation
Nutritional
emergency
Humanitarian Programme
HPC Cycle
• 5 elements coordinated
•
• HPC
•
•
• Key element of
Transformative agenda •
•
Needs assessment and analysis
Strategic response planning
Resource mobilization
Implementation and monitoring
Operational review and evaluation
• Incorporates response for sudden onset
to on-going responses
Information Management | 2. Nutrition IM Toolkit Conceptual
framework
What is Information Management?
Humanitarian information management is the systematic process of
collecting, collating, storing, processing, verifying, and analysing
data and information, and disseminating relevant information to
humanitarian stakeholders.
IM cycle
Information Management | 2. Nutrition IM Toolkit Conceptual
framework
Why is IM so important?
• Information management support effective humanitarian response
in emergencies
• Developing systems and tools
• To capture key indicators in under-nutrition, IYCF, MND;
• To assess programme coverage and quality
• To enable effective coordination and link the different phases of HPC
Information Management | 2. Nutrition IM Toolkit Conceptual
framework
Information needs
Coordination
Nutrition
situation:
AM/CM/IYCF/MN
D
Guidance and
policies
Nutrition cluster
Nutrition assessments:
AM/IYCF/MND
Key indicators
Joint assessments
Nutrition surveys:
SMART; IYCF; MN
Capacities
Response
monitoring
Slow Onset
Rapid Onset
Pre crisis
Needs
Quality of data
Quality of intervention
Coverage
Gap analysis
Activity report
Key indicators
monitoring
Capacity building
preparedness
Visualisation and
dissemination
Roles and Responsibilities
CLA
IMO
Cluster functions:
• Support service delivery
• Inform strategic decision making
• Planning and strategy development
• Advocacy
• Monitoring and reporting
implementation of cluster strategy
• Contingency planning / Preparedness /
capacity building
Information Management | 2. Nutrition IM Toolkit Conceptual
framework
Government
PARTNERS
Goal
To provide tools and
guidance to IMOs,
Nutrition Country
Clusters and partners
to properly collect and
manage data during
emergencies to
support effective
coordination of the
response
Objectives of the toolkit:
• To provide tools and guidance for
preparedness (include contingency and
capacity building)
• To provide tools and guidance to assess the
needs (for decision making)
• To provide tools and guidance to assess the
capacities (planning and strategy
development)
• To provide tools and guidance to monitor
the response (service delivery; agreed
timeframes formats; reports)
• To provide tools and guidance for
coordination
Information Management | 2. Nutrition IM Toolkit Conceptual
framework
Proposed categories
A.
B.
C.
D.
E.
F.
G.
Needs assessment and Analysis
Strategic Response Plan
Resource Mobilisation
Implementation and Monitoring
Operational review and evaluation
Capacity Building; Guidance and useful links
Knowledge management
Information Management | 3. IM Toolkit proposed categories
A. Needs Assessment and Analysis
A1. Information and data
•
•
•
•
•
COD & FOD
3Ws/4Ws
Metadata
How to ensure quality of data?
Inter-sector matrix
A2. Emergency response preparedness
• Risk Profiling
• Minimum and advanced preparedness actions
A3. Needs assessment and analysis
Information Management | 3. IM Toolkit proposed categories
Cluster function:
1. Support service
delivery
2. Inform strategic
decision making
3. Planning and
strategy
development
4. Advocacy
6. Preparedness
A. Needs Assessment and analysis
A3. Needs assessment and analysis
• Evidence; humanitarian needs overview
• Assessments (MIRA; rapid nutrition; surveys i.e.: SMART)
• Severity ranking; prioritisation of needs (Dashboards)
• Qualitative data analysis
• Key indicators; question banks; methods for collection
• Capacity mapping
• caseload
Information Management | 3. IM Toolkit proposed categories
B. Strategic Response plan
• Country strategy
• Cluster plans (objectives; activities and
projects)
• Tools to support decision making for
strategic objectives; indicators and
targets
• Tools and guidance on how to develop an
M&E framework
Information Management | 3. IM Toolkit proposed categories
Cluster function:
2. Inform
strategic
decision
making
3. Planning and
strategy
development
C. Resource Mobilisation
• Financial tracking services (OCHA)
• Guidance on tools for allocation of
CHF (+ monitoring)
• Pooled funds
• Financial analysis template
• CMAM costing tool
Information Management | 3. IM Toolkit proposed categories
Cluster function
1. Supporting
service delivery
4. Advocacy
5. Monitoring
and reporting
implementation
D. Implementation and Monitoring
D1. General templates and tools
• Administrative documents, TOR for IMO; CC;
SAG; TWG…
• Cluster performance monitoring
• Hand over; meeting management
• Shared drives; information storage
D2. Monitoring and evaluation
• Measure quality and impact; reporting tools
• Humanitarian response monitoring
framework
• Partners reporting templates
• BMS code violation template; reporting tools
D3. Reporting and communication
Information Management | 3. IM Toolkit proposed categories
Cluster function
1. Support service
delivery
2. Inform strategic
decision making
3. Planning and
strategy
development
4. Advocacy
D. Implementation and Monitoring
D3. Reporting and communication
• Response monitoring tool
• Dashboards, bulletins, graphics, GIS
maps
• Gaps analysis (including capacity
mapping updates)
• Websites
• Communication model
Information Management | 3. IM Toolkit proposed categories
Cluster function:
1. Support service
delivery
2. Inform strategic
decision
making
3. Planning and
strategy
development
4. Advocacy
E. Operational review and evaluation
• Operational peer review
• Interagency humanitarian
evaluation
• Specific nutrition evaluation
Information Management | 3. IM Toolkit proposed categories
Cluster function
5. Monitoring and
reporting the
implementation of
cluster strategy
and results
6. Contingency and
preparedness
F. Capacity Building, Guidance and useful links
• Technical guidance
• Training packages links briefs to global
projects
• Implementation Standards
• Assessment guidance
Information Management | 3. IM Toolkit proposed categories
Cluster function
1. Support
service
delivery
2. Monitoring
and
reporting
6. Contingency,
capacity
building
G. Knowledge Management
• KM case studies
• Lessons learnt and experience sharing
• Example of tools from country clusters
Information Management | 3. IM Toolkit proposed categories
Cluster function
1. Support service
delivery
2. Inform strategic
decision-making
3. Planning and
strategy
development
4. Advocacy
5. Monitoring and
reporting
6. Contingency,
preparedness,
capacity
building
Questions?
Collect
Information management
Emergencies
Rapid and slow onset
emergencies
Share
Knowledge management
Cluster functions
Coordination
IM cycle
HPC
Transformative agenda
Reporting
Quality
Communication
Information Management
Nutrition
emergency
Analysis
Group Work
A. Looking at the time line
1/ What information is needed in nutrition ?
2/ When do we need each information?
B. Review the toolkit categories
Relevance; example of tools;
Do all categories meet the needs and fulfil the gaps (what gaps are missing?)
Information Management | 4. Group Work