ROYAL HOLLOWAY
University of London
PERFORMANCE AWARDS
1.
Introduction
Performance awards are payments awarded in addition to the normal salary
increments (where applicable), for exceptional performance. These payments fall
within the following three types of award:
i)
ii)
iii)
2.
Contribution point(s) (Incremental progression above the main scale for the
post);
Accelerated incrementation within grade (more rapid progression through the
main scale for the post); or
One off payments (a non-pensionable and non-consolidated award).
Scope
The performance award procedure applies to all member of staff in grades 1 to 9.
Separate provisions exist for staff in grade 10 and professorial staff.
3.
Consideration of Applications
Academic Staff (excluding professorial staff):
Performance award applications for academic members of staff will be considered by
the Academic Staffing and Titles Committee (ASTC).
Non-Academic Staff:
Performance award applications for non-academic members of staff will be considered
by the Performance Award Panel, which is chaired by the Vice Principal (Staff and
Students). The Panel also includes the Registrar and Director of Operations, the
Deputy Director of Human Resources, and a departmental superintendent to provide
specialist input relating to technician roles. The Human Resources Manager (Reward)
will act as secretary for the Panel.
4.
Timescales
Applications will normally be considered on an annual basis by the Performance
Award Panel or the Academic Staffing and Titles Committee. The review period for
awards is 1 August to 31 July.
Applications are usually invited in June each year with the deadline for applications at
the end of July. Awards will be effective from 1st August that same year. It is
anticipated Committee/Panels considering the applications will meet in August and
payments actioned for the September payroll. Confirmation of the closing date for
applications will be confirmed on the College Intranet and the Human Resources’
website.
Whilst it is expected the vast majority of cases will be reviewed as part of the annual
cycle, exceptional cases such as those relating to a large project that was not yet
completed, can be considered outside of the usual cycle subject to agreement by the
Chair of the Committee/Panel.
5.
Criteria
Where a case for a performance award is made, the Committee/Panel considering the
application will decide the type of award to be given. This is to ensure all applications
are given equal consideration and awards are made on a consistent basis.
Recommendations from managers and individual applications from members of staff
should only be submitted where an exceptional case can be made. Applications will
only be approved where exceptional levels of performance can be demonstrated.
One off payments will be used to recognise an individual’s contribution in achieving
College, Faculty, School or Departmental objectives that are over and above the
normal expectations for the role and which do not generally form part of normal day to
day duties. One off payments may be awarded where an individual:

takes on additional but time limited responsibility e.g. one off project work;

contributed to the School’s/Department’s greater efficiency, improved quality,
cost savings, achievement of objectives;

achieves particularly challenging goals or objectives, overcoming significant
obstacles to ensure deadlines are met.
It may be appropriate to award a one off payment to a team where there is evidence
that all members of the team have worked together to achieve a significant objective.
Additional increments and contribution points are paid to recognise an individual’s
application of additional knowledge, skills and additional duties that are ongoing and
increase their contribution to the School/Departmental objectives, over and above the
normal expectation of the role and which do not generally form part of the day to day
duties. They may be awarded where an individual:

is progressing within their role at a rate faster than would normally be expected
and is demonstrating sustained performance that allows their role to be
achieved more effectively on an ongoing basis;

has taken on significant additional responsibility on an ongoing basis but where
the level of that responsibility falls within their current grade.
Where additional duties or responsibilities form a permanent change to the member of staff’s
job description or task list, it may be more appropriate for the role to be considered for HERA
re-grading. Further advice on HERA and re-grading applications is available from the
Human Resources Department
http://www.rhul.ac.uk/humanresources/documents/doc/hera/regradingpolicy.doc.
.
6.
Making an Application
The application form (Appendix A for academic staff and Appendix B for non-academic
staff) should be completed by the line manager and verified by the Head of
Department/School as appropriate.
Heads of Departments/Schools may submit applications on behalf of a member of their
department without consulting the person concerned if they wish.
Individual members of staff can also submit applications personally, in which case they
should complete the relevant section of the application form before passing it to their
Head of Department/line manager for approval.
Where possible, applications for academic members of staff should include a copy of
the individual’s up to date CV. For non-academic applications, please include a copy
of the individual’s up to date job description or task list.
Once fully completed, applications should be returned to the Human Resources
Department.
7. Communication
Following the meeting of the Academic Staffing and Titles Committee and
Performance Award Panel, the Deputy Director of Human Resources will confirm the
outcomes to Heads of Departments. Employees may ask for feedback from their
Head of Department.
Letters will be sent to individuals via Heads of Departments confirming the decision of
the Committee/Panel.
8.
Appeals
There is no right of appeal against the non-award of a performance award.
decision of the Committee/Panel is final.
The
Appendix A
ACADEMIC STAFF
APPLICATION FOR A PERFORMANCE AWARD
(For academic staff excluding professorial staff)
SECTION 1: PERSONAL DETAILS
Name
Job Title
Department/School
Current Grade & Point
Date of Application
SECTION 2: The case for the performance award needs to be completed by either
the Head of Department/School or by the employee in the instance of a personal
application. In the case of a personal application, the form needs to be verified by the
Head of Department/School with any comments added as appropriate.
Please outline the basis for the application and the evidence for exceptional performance
over and above normal day to day duties and expectations.
Indicate clearly how the
particular area of performance has been measured and whether the application relates to
sustained increased responsibility. If the application relates to a time limited project or piece
of work please clearly state the period of time to be considered.
Head of Department/School’s Signature:
Head of Department/School’s Comments:
SECTION 3: EMPLOYEE SUPPORTING INFORMATION
Members of academic staff are asked to include an up to date CV. It would be helpful if the
CV was set out under the headings below and for statements on teaching and research to
be set out in the main document with detailed lists of teaching and publications as
appendices.
PERSONAL DETAILS
Full name
EDUCATION
Dates and places of education
QUALIFICATIONS
Educational attainments
EMPLOYMENT
Previous and present appointment held with dates
INTERNAL POSITIONS OF
RESPONSIBILITY HELD
Internal positions held and dates
EXTERNAL POSITIONS OF
RESPONSIBILITY HELD
External positions held and dates
ACADEMIC INITIATIVES
A brief statement
TEACHING ACHIEVEMENTS
A brief statement on major contribution in this area
EXAMINING (internal & external)
(Please indicate if UG or PG)
Over the past 5 years with dates
RESEARCH INTERESTS
Brief statement on current topics
ACADEMIC AWARDS/PRIZES
Include dates
INVITED CONFERENCE
PAPERS
Include dates (listing international conferences
separately from British conferences)
ORGANISATION OF
CONFERENCES
Include dates
CONSULTANCIES
Include dates
ENTERPRISE & 3RD STREAM
ACTIVITY INCLUDING POLICY
IMPACT
Statement of achievements
CURRENT MEMBERSHIP OF
PROFESSIONAL BODIES
Include dates
EDITORSHIPS OF LEARNED
JOURNALS
Include dates
STAFF DEVELOPMENT
ACTIVITIES
Attendance and dates. Contributions to the College
Staff Development programme.
SECTION 4: TO BE COMPLETED BY ASTC REPRESENTATIVE
Award:
Declined
One of payment
£_______________________
Additional Increment
New point: _______________
Contribution Point
New point:________________
COMMENTS
Signature
Date
Name
Position
A copy of this form will be held on the employee’s personal file held in HR
Appendix B
NON-ACADEMIC
APPLICATION FOR A PERFORMANCE AWARD
(For non-academic staff in grades up to and including grade 9)
SECTION 1: PERSONAL DETAILS
Name
Job Title
Department/School
Current Grade & Point
Date of Application
SECTION 2: The case for the performance award needs to be completed by either
the Head of Department/line manager or by the employee in the instance of a personal
application. In the case of a personal application, the form needs to be verified by the
Head of Department with any comments added as appropriate.
Please outline the basis for the application and the evidence for exceptional performance
over and above normal day to day duties and expectations.
Indicate clearly how the
particular area of performance has been measured and whether the application relates to
sustained increased responsibility. If the application relates to a time limited project or piece
of work please clearly state the period of time to be considered.
Please include a copy of the most recent job description or task list.
Line Manager’s Signature
Head of Department/School’s Signature
Head of Department/School’s Comments
SECTION 3: TO BE COMPLETED BY THE PERFORMANCE AWARD PANEL
Award:
Declined
One of payment
£_______________________
Additional Increment
New point: _______________
Contribution Point
New point:________________
COMMENTS
Signature
Date
Name
Position
A copy of this form will be held on the employee’s personal file held in HR