USEFUL INFORMATION
1. Contact information:
Department Head: Andreas Dafinger, Associate Professor, room 406, dafingera@ceu.edu
MA Program Director: Vlad Naumescu, Assistant Professor, room 409, naumescuv@ceu.edu
PhD Program Director: Daniel Monterescu, Associate Professor, room 408/a, monterescud@ceu.edu
Departmental Coordinator: Kata Nádas, room 405, NadasKata@ceu.edu
Departmental Assistant: Ildikó Chikán, room 405, chikani@ceu.edu
2. Regulations:
For MA students:
Student Rights, Rules, and Academic Regulations http://documents.ceu.edu/documents/p-1105-2v1503
MA Handbook: http://sociology.ceu.edu/ma-handbook
For PhD Students:
Doctoral Regulations http://documents.ceu.edu/documents/p-1103-01v1311
PhD Handbook: http://sociology.ceu.edu/phd-handbook
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3. Office hours
The departmental office is open weekdays from 9 am to 5 pm. (Kata, the program coordinator works from 9 am to 5 pm, Ildi, the program assistant works from 11 am to 5 pm.)
Professors may be reached by email or during their office hours.
The office hours of the fall term will be announced next week. You will also find it on the noticeboard in front of office 405.
4. Pigeonhole
Every student has a pigeonhole in the corridor. Please check it regularly. You can have mails and packages sent to CEU, the mailing address of the department is: CEU Sociology and Social Anthropology Department, 1051 Budapest Nador utca 9.
5. Syllabi and Readings
All the syllabi and readings will be available online at http://ceulearning.ceu.edu
6. Course registration:
You need to register for courses online in Infosys.
There are two periods of the registration procedure: During the first registration period, one can register for courses and change the registration. During the second part called add/drop period, adding and dropping courses is only possible for those students who took at least one course during the first registration period.
Course registration dates are:
Fall term: September 14, 2015 - October 4, 2015 (first period until September 28, add/drop period from September 29 to October 4)
Winter term: December 7, 2015 - January 17, 2015 (first period until January 11, add/drop period from January 12 to January 17)
Spring term: March 21, 2016 – April 10, 2016 (first period until April 5, add/drop period from April 6 to April 10)
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Late registration fee: If you change your mind, you can add or drop a course after the registration period ends by paying the late registration fee and getting a written permission from the professor by email. In case of any question please turn to the Student Records
Office ( registry@ceu.edu
).
Please consult the Student Records manual in case of any questions.
7. Online course evaluation
Central European University uses an online system, CoursEval, for course and teacher evaluations. Students are asked to evaluate their courses at the end of each semester through a survey of 14 questions. The CoursEval system is entirely independent of all other university systems. It is managed solely by the Institutional Research Office at the Office of the Provost. All surveys are anonymous; neither the numeric nor the text answers can be linked to the individual respondents. Faculty members receive a report on their evaluations after they have uploaded all the grades to Infosys, they do not have access to the names of individual students. CoursEval student evaluations serve as one important source of feedback for both teachers and Departments, and are components of curriculum development at the University and individual Departments. CoursEval reports are studied by the departments and the Office of the Provost in order to respond to student needs and observations effectively.
However, the most important avenue for feedback in an academic environment is still direct communication and dialogue. All faculty will be happy to discuss and explain issues you have concerning the courses and other aspects of teaching. Talk to your MA director with any comments you may have on the program.
8. Grants
Conference travel grant : MA and PhD students can apply for a conference travel grant which is covered by the central CEU budget. You can only apply before the conference.
You can find the application form on the main CEU website with the guidelines. The responsible for grants at the Finance Office is Nora Kovacs ( kovacsnora@ceu.edu
, grants@ceu.edu
), please turn to her in case of any questions or problems.
Departmental short research grant for MA students: MA students can apply for research funding at the department. The application may be due sometime in February-
March 2015 for the 1 year MA students and in November-December 2015 for the 2 nd
year
MA students, the exact deadline will be announced later. You are asked to submit a short proposal including a brief description of the research and a list of expenditures (travel costs, accommodation, copying fees, entrance fees, etc). Per diem or food are not eligible costs.
Given the small amount of money available, we cannot fund transatlantic flights, or cover all your costs. The application needs to be sent by email to NadasKata@ceu.edu
. Once you have been notified about the receipt of the grant, please fill the official application form in and bring the signed hard copy to the departmental office.
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PhD short research grant : PhD students may apply for funding in order to provide students with the opportunity to enhance their dissertations. Students are eligible to receive this award once during their doctoral studies. The target group for fund proceeds is doctoral students in their second or third year of study.
Application deadlines :
February 12, 2016: MA Travel Grant
PhD Travel Grant and PhD Research Grant
May 6, 2016: MA Travel Grant
PhD Travel Grant and PhD Research Grant
9. Regular attendance
One can miss one class per course without special permission but there might be special rules for some courses. Please always notify the professor and ask him or her if you are planning to miss a class. In case of a longer absence (conference, medical reason, etc.), please let the department head know by email ( dafingera@ceu.edu
) and notify Kata as well
( NadasKata@ceu.edu
).
10. Required credits
You need to follow the study plan described in the MA and PhD handbooks and in the curriculum but some minor changes may be possible. Please keep in mind that you need to have all the required credits at the end of the academic year and pass all the mandatory courses, the distribution of the elective credits between the fall and the winter term is more flexible.
Students may take courses other than those listed in the curriculum (courses from other departments which are not crosslisted). They will count up to 2 credits of elective courses in fulfilling the requirements. Please always turn to the MA program director for permission if you want to take a non-crosslisted course from other departments.
Required credits in the 1 year MA program: 42 credits, 34 course credits + 8 credits for the thesis
Required credits in the 2 year MA program: 62 credits, 48 course credits (30 credits in the first year and 18 credits in the second year) + 14 credits for the thesis
Required credits in the PhD program: 58 course credits (22 credits in the first year, 20 credits in the second year, 16 credits in the third year). Please note that you need to register
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to courses even while being on fieldwork to have all the required credits at the end of the third year. Course registration is mandatory during the stop the clock period as well.
11. Research proposal defense of the 1 st year students in the 2 year MA program:
The purpose of the MA Research Proposal is to expound and explain in broad terms the relevance as well as the feasibility of the proposed research. Proposals are to be prepared during the Proposal Writing Workshop (May) and submitted to the department coordinator by June 1. The Research Proposal defenses of the first-year students take place in the same period as the MA Thesis defenses. The committee will consist of the supervisor and the second reader and their acceptance of the research proposal (Pass/Fail) is a condition for continuing studies. They will also indicate specific research tasks for the summer break at this point.
12. Research break and thesis writing for MA students:
1 year MA program: The research break is in April when you can go on fieldwork.
2 year MA program: The whole spring term of the 2 nd
year need to be dedicated to the research. Please note that those 2 nd
year MA students who leave in the Dormitory need to empty their rooms for the time of the research leave and put all their belongings into the storage room of the Dormitory.
The thesis writing period starts in May. MA students both in the 1 year and 2 year programs need to be back from the field by the beginning of May to start the thesis writing and to attend the thesis writing workshops.
13. MA thesis defense:
There is indeed no need to prepare a formal power-point-style presentation as some departments expect, the defense opens with the candidate's 5-7 minute introduction. This brief introduction is not a repetition of the thesis but a recapping of the thesis, its context and main ideas, a reflection on what the candidate would do different given more time and resources. It is not a "lecture" and should really not take up much of the discussion time.
The defense is an oral exam in front of a committee composed of the supervisor and the second reader. It is usually 30 minutes long but may take up to 50 minutes. The written comments of the committee members become available after the defense. The questions included in the evaluation are usually asked during the defense.
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14. Student Union
The CEU Student Union (SU) is the self-government of all students enrolled at CEU.
Every year the students of various programs elect their representatives to the SU Assembly
(SUA). The Assembly is the highest decision-making body of the SU and it provides representation in matters of academic, administrative and/or disciplinary nature. Nine members of the Assembly are elected by the SUA to be the SU Board (SUB), which is the main decision-making body between Assembly meetings and is the key executive body of the Union.
Students elect 2 representatives from each program . Representatives are not elected per year but per program.
In the case of 1-year MA programs, this means 2 representatives;
In the case of 2-year MA programs, this means 2 representatives; and
In the case of doctoral programs, this means 2 representatives (representatives may be in any year of their Doctoral program)
The departmental elections take place between September 14 and 25, 2015.
The first Student Union Assembly meeting will take place on the 1st of October, 2015.
15. Seminar Series
The Seminar Series has a dedicated slot on Mondays at 17:20 throughout the whole academic year but it does not take place every Monday. The program is announced at the beginning of each semester. The attendance is mandatory for all MA students, one can miss at maximum two talks per year to be able to pass the course. Your participation will be registered based on an attendance sheet.
16. Leaving procedure:
At the end of their program, each student is required to go through the so-called 'Leaving
Procedure' which includes the following:
1.
fill out the on-line graduation form
2.
complete the leaving procedure. Students initiate the Leaving Procedure process after submitting their thesis at their department. Please do not wait until the last moment and allow at least three working days for completing this process. Graduating students are required to ensure that:
1.
they have returned all borrowed materials to their departments,
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2.
they have given back their locker keys and official residency documents (non-Hungarian
EU citizens) to Students Life,
3.
that they do not have any library items in their possession,
4.
that they do not have any outstanding financial issues.
17. ETD:
For fulfilment of graduate degree requirements, theses and dissertations must also be submitted in electronic format utilizing the Electronic Theses and Dissertations (ETD)
Guide. Theses and dissertation stored in the ETD collection will be made available on the
Web through the Library catalogue in full compliance with pertinent copyright laws.
Information about ETD publishing is available in the CEU Thesis Writing and ETD
Submission Guidelines.
The Computer and Statistics Center offers 1 hour long elective ETD training sessions on formatting and uploading process in May and June since it is essential to have proper MS
Word document formatting and PDF conversion settings to be able to upload your thesis to the ETD collection.
The University may - as an exception - decide not to publish in electronic form a master's thesis or a doctoral dissertation for a period not exceeding two academic years - or not to publish such thesis in integral, rather in a redacted form if (1) there are well documented and convincing reasons to believe that such publication would actually or potentially result in threatening the life, health or well-being of the author or another individual or (2) if the author proves to the satisfaction of the Provost that publishing the master's thesis or the doctoral dissertation in electronic form by the University would prevent its publication with a leading academic publisher. Redaction shall be preferred in the first of the above two cases over non-publication. The author of the thesis or dissertation shall submit a written application for non-publication or redaction to the Provost, setting out reasons for the above. The Provost shall decide on the question of the (non-)publication/redaction based on a written recommendation of the thesis supervisor and of the doctoral committee in case of doctoral dissertations.
Detailed information on how to create and upload a PDF to the ETD collection is available in the ETD Guidelines of the Computer and Statistics Center’s webpage: http://www.personal.ceu.edu/comp/thesis.htm
18. Wireless connection in Zrinyi 14
The wifi password in the Zrinyi building is zrinyi14access.
Wifi access is for use outside the classroom. It is bad practice to check email, or any other online resources during teaching time. In some courses use of computers may be discouraged altogether.
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19. Where to go for answers:
If you have any problems or questions, please always consult the regulations that can be found online ( www.ceu.edu
and http://sociology.ceu.edu/ ) and turn to the program coordinator at nagyl@ceu.edu
or to the head of department and to your program coordinator.
Office Location Ext. Name/E-mail For questions about:
Academic appeals
Pro-Rector N9 2nd floor
222
7
Prof. Laszlo Kontler, pro-rector@ceu.edu
Academic transcripts
, certificate s
Student
Records Office
N11,
Room
304
240
1
Natalia Nagyne Nyikes, registry@ceu.edu
Academic writing
Center for
Academic
Writing
N11,
Room
309
381
7
Agnes Makary, makaryag@ceu.edu
Address registratio n
Student Life
Office
N11
Room
304
368
8
Richard
Kartosonto, kartoson@ceu.edu
, studentl ife@ceu.edu
Admission s
Admissions
Office
N15 4th floor
300
9
Zsuzsanna Jaszberenyi, admissions@ceu.edu
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Alumni Alumni
Relations &
Career Services
N9
Ground floor
613
2
Serge Sych, sychs@ceu.edu
Bank accounts, bank cards
Budget and
Finance Office
N15,
Wing B,
2nd floor,
Room
202
205
6
Edina Mandoki, mandokie@ceu.edu
Cash desk
Budget and
Finance Office
N15 1st floor
226
0
Timea Madarasz
MadaraszT@ceu.edu
Change of course
(drop/add)
Student
Records Office
N11
Room
304
240
1
Natalia Nagyne Nyikes, registry@ceu.edu
Class registratio n
Student
Records Office
N11
Room
304
240
1
Natalia Nagyne Nyikes, registry@ceu.edu
Computer services
IT Department Basemen t 105
303
0
Helprequest@ceu.edu
Copying services
Copy Center FT
Basemen t 106
203
8 copyshop@copycat.hu
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Financial
Aid
Financial Aid
Office
N9
Ground floor
217
5
Ildiko Torok toroki@ceu.edu
finaid@ceu.edu
Fire & safety
Campus Office N15
Room
203 safety@ceu.edu
Foreign languages
Center for
Academic
Writing
N11,
Room
309
38
17
Agnes Makary, makaryag@ceu.edu
Graduatio n
Student
Records Office
N11
Room
321
306
1
Emese Boldozsar, boldozsare@ceu.edu
Health insurance
Student Life
Office
N11
Room
304
204
2
Viktoria Magocsi
Magocsiv@ceu.edu
, studentlife@ceu.edu
CEU ID
Cards
Maintenance N11
Courtyar d
241
2
Gyorgy Finta, fintagy@ceu.edu
UIS University
Information
System
(Infosys)
Z14 6th floor
255
2 support@infosys.ceu.edu
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Medical services
Medical Center N11
Courtyar d
369
5,
381
5
Dr. Gabor Sandor,
Dr. Monika Horvath
Overdue books
Library FT 1st floor
309
9
Librarian on duty
Psycholog ical
Counselin g service
Psychological
Counseling
N15, 4th b floor 08
235-
612
7
Vera Varady, varadyv@ceu.edu
Berne Weiss weissb@ceu.edu
Residenti al Life
Residence
Center
1st floor
110
555
5,
316
3 vargae@ceu.edu
resman@ceu.edu
Student
Union
Student Union
Room
Passage way to
Okt 6
219
6 studentunion@ceu.edu
Travel and
Research
Grant
Budget and
Finance Office
N15,
Wing B,
2nd floor,
Room
202
207
8,
208
0
Nora Kovacs kovacsnora@ceu.edu
grants@ceu.edu
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Tuition and payments
Budget and
Finance Office
N15,
Wing B,
2nd floor,
Room
202
205
6
Edina Mandoki, mandokie@ceu.edu
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