PORT JERVIS CITY SCHOOL
BUDGET
2015-2016
Prepared by Lorelei Case, CPA, SBA, SDA
March 15, 2015
VOTE
MAY 19, 2015
6 am – 9 pm
Budget
Capital Projects Referendum
Board Members
Don’t know where to vote?
Call Ms. Lasch – District Clerk
845 858 3100 Ext 15511
Questions?
Call Ms. Lorelei Case – Assistant Superintendent for Business
845 858 3100 Ext 15530
BUDGET
No State Adopted Budget
 Developed revenue budget based on review of
historical data – no increase over projected aid to be
received in 2014-2015
Considered Additional Budget Requests
 Based on board majority –
 included in 2015-2016 budget draft 1
BUDGET BUDGET COMPARISON
Support
Central Administration
Finance
Staff
Central Services
Special Items
Total General Support
14-15
66,193
251,875
638,896
15-16
66,851
256,332
678,465
149,135
4,298,380
673,490
190,887
4,450,149
691,991
6,077,969
6,334,675
BUDGET BUDGET COMPARISON
14-15
15-16
Instructional Admin
2,225,028
2,124,768
Teaching - Regular
16,557,115
16,698,456
Students with Disabilities
12,347,108
13,182,944
Occupational Education
1,030,600
1,002,720
322,513
359,496
30,257,336
31,243,616
Teach Special Schools
Total Teaching
BUDGET BUDGET COMPARISON
14-15
Instructional Media
15-16
1,188,907
1,449,064
1,200
1,000
1,049,466
1,029,098
435,574
446,298
1,875
2,025
Psychological Services
182,426
200,491
Social Work Services
167,706
149,425
Pupil Services Attend
Guidance
Health Services
Diagnostic Screen
BUDGET BUDGET COMPARISON
14-15
15-16
Cocurricular Activities
222,600
230,000
Athletics
498,329
506,263
Total PPS
2,559,176
2,564,600
Total Instruction
36,230,447
37,382,048
BUDGET BUDGET COMPARISON
14-15
Transportation
Census
Employee Benefits
Debt Service
Transfers
Total Undistributed
GRAND TOTAL
15-16
3,150,755
3,272,487
1,000
1,000
15,403,994
14,280,581
2,852,620
2,982,026
140,000
335,295
18,397,614
17,598,902
63,856,785
64,588,112
UNDERSTANDING BUDGET INCREASES
Budget to Budget Increase
$731,327
1.1%
UNDERSTANDING BUDGET INCREASES
BUDGET to BUDGET
Inconsistent with Accepted Budgeting Principles
Decrease due to TRS/ERS (Retirement)
Material Contribution Decrease
$ (1,063,574)
Decrease due to Retiree Breakage (13)
(334,570)
Elimination of Principal/Director Position (1)
(173,053)
TOTAL SAVINGS
(1,571,197)
UNDERSTANDING BUDGET INCREASES
OPPORTUNITY TO STABILIZE FUTURE YEAR BUDGETS
 Budget to Budget is abnormally low – 1.1%
 Levy to Levy is projected at 1.2%
 If receive additional state aid  Apply to address one time expenses
increasing budget but NOT the local impact
 Draft one includes $195,295 to address blacktop repair
 Serves as place holder for 16/17 increases
 Such as retirement contributions, less retirement breakage
RETIREMENTS – TO BE REPLACED
STAFF – ADDED TO CURRENT PROGRAM
OTHER RETIREMENTS
Stenographer to be replaced with Administrative Aide
Principal/Director of Curriculum/Data will not be replaced
UNDERSTANDING
BUDGET CHANGES
Program
Forecast Software
Five Year Building Condition Survey
Elimination of Principal/Director of Curriculum and Data
Reassignment of Assistant Principal to HBE
Hire Replacements for Retirements (12)
Choir Risers – ASK and HBE
Hire Two New Elementary Special Education Teachers
Hire Computer Services Specialist
Change Structure of Athletic Director Position
Hire Two Assistant Coaches – Winter & Spring Track
Field Trips – to include new local field trips, list to be shared/approved
MAXIMUM ALLOWABLE LEVY
CALCULATION
Prior year tax levy
$ 27,368,000
Tax base growth factor
x
Adjusted prior year tax levy
$ 27,488,419
Prior year PILOT
473,413
Prior year exclusions
Adjusted prior year levy
Allowable growth factor (lesser CPI or 2%)
Adjusted for CPI prior year levy
PILOTS for coming year
Tax Levy Limit before carryover
Available carryover
Tax Levy Limit
Coming year exemptions/Pension
Maximum Allowable Levy
1.0044
(250,335)
$ 27,711,497
X
1.0162
$ 28,160,423
(492,477)
$ 27,667,946
N/A
$ 27,667,946
174,335
$ 27,842,281
TAX CAP CALCULATION
 Represents the ability to increase the levy by 1.72%
 CPI is 1.62%
 Using current year state aid for 2015-2016 revenue
projections
 Levy to levy required is 1.24%
Anticipate state budget will adopt school aid at amounts
greater than current year aid
SUMMARY – HISTORICAL LEVY DATA
Levy to Levy
2006-2007
6.0%
2007-2008
4.6%
2008-2009
4.1%
2009-2010
1.5%
2010-2011
2.5%
2011-2012
4.0%
2012-2013
1.5%
2013-2014
2.0%
2014-2015
1.2%
Projected 2015-2016
1.2%
FUND BALANCE
ONE TIME SOURCE OF FUNDING
Importance of Maintaining Adequate Balance
 Cash Flow
 Funds for emergency/unbudgeted contingent expenses
 Improves district’s credit rating
 Positively impacts future borrowing rates
FUND BALANCE
WARNING SIGNS OF FISCAL STRESS
 Spending down unassigned reserves too quickly
 not addressing “spending beyond means”
 not following a long-term, multi-year plan
 “Living for today and not the future.”
FUND BALANCE
ADDRESS/ELIMINATE FISCAL STRESS
 “FREEZE” spending
 Identify/maximize cost efficiency opportunities
 Review current staff needs/class sizes
 Consider reallocation of resources
 Spend on one-time/nonrecurring programs/services
FUND BALANCE
WHY NOT STEP OUTSIDE THE PLAN?
 Using excess fund balance only DEFERS taxes to a future
date
Planned application allows:
Balance
Management
Control of educational program
Control of tax impact
FUND BALANCE
Fund Balance is not independent of all factors in a budget.
Revenue, Expenditures, Fund Balance must be managed and
monitored throughout the year.
FUND BALANCE
Audit reports support fiscally responsible management of
district resources.
The practices must continue throughout the upcoming budget
process if the district is to remain off the NYS fiscally stressed
list.
MONTAGUE
MOVING FORWARD WITH MONTAGUE’S TRANSITION PLAN
 Reduce tuition revenue over next four years
 Allocate fund balance and transition off fund balance need
REVENUE
Proposed 15/16
Tax Levy
27,707,283
Other Tax
737,477
Montague Tuition
850,000
Interest
40,000
BOCES Refund
State Aid
225,000
33,543,352
Other
185,000
Fund Balance
TOTAL
1,300,000
64,588,112
TAX LIMIT LAW VOTE REQUIREMENTS
> limit
60%
yes
< or =
limit
50% +1
yes
2 failed
no levy
increase
no
addbacks
NEXT STEPS
• Confirm approved additional budget
Ongoing requests included in final budget
Ongoing
Adopt
• State budget adopted
• BoE approve budget for ballot
DISCUSSION
 STATUS OF ADDITIONAL BUDGET REQUESTS
 Public Relations Position
$45,239
 Part time to Full Time
 Laptop Program Expansion
 Rachel’s Challenge
 Intramural Stipends (6)
 Athletic Trainer
50,000
8,600
13,600
8,475
VOTE
MAY 19, 2015
6 am – 9 pm
Budget
Capital Projects Referendum
Board Members
Don’t know where to vote?
Call Ms. Lasch – District Clerk
845 858 3100 Ext 15511
Questions?
Call Ms. Lorelei Case – Assistant Superintendent for Business
845 858 3100 Ext 15530