Payroll Accounting 2012
Bernard J. Bieg and Judith A. Toland
CHAPTER 5
Chapter 7
Payroll Project
Developed by Lisa Swallow, CPA CMA MS
How to do the Payroll Project
 Start by Downloading
the template from the
“Spreadsheet” icon on the Unit 8 page in the Classroom.
You should be using the template called:
2012_Units_8_&_9_Final_Project_Template_2012.xlsx
 This template is color coded
by Payroll, the Payroll register
and the journal match by color
 You will complete the work on pages 7-1 through 7-21
(January 15th transaction)
Steps to Complete Work
 VERY IMPORTANT!!!!!!
 Read everything carefully-begin on page 7-2.
 Pages 7-2 through 7-7 give the company information and
the employee details
 Read and trace the transactions for the October 9th
Payroll that has been done for you (pages 4-7 through 710)
Steps to Complete Work
 Throughout Chapter 7, you will see “Pay Points” in the
margins of the text. These notes often contain critical
information that is not given anywhere else.
 You will often find text at the bottom of the Time Clerk’s
Reports that alters the way lost time is handled.
 If you have questions-ask sooner rather than later, and
attach your template so that I can see where you are.
 Take your time and start early, this will take approx. 20
hours to complete
Payrolls to Complete
 You have payrolls for the following dates:
 October 9 (this one has been done for you)
 October 23
 November 6
 November 13
 November 20
 December 4
 December 14
 December 18
Note: The Payroll is identified by date paid
The order to complete each transaction
Complete the Payroll first
1.
2. Transfer the individual employee payroll data to the
employee earnings record
3. Complete the General Journal

Be sure that when it says a deposit was made that you
record it in the journal
4. Post to the General Ledger
The order to complete each transaction
Complete all activity in each transaction before
doing anything on the next transaction.
Do not do all of the Payrolls before doing the EERs,
Journal Entries or General Ledger.
Some Rules for Journal Entries
There are no circumstances in all of accounting
where the sum of a Journal entry’s debits is not
exactly equal to the sum of its credits!
The Journal must be in strict date sequence.
Please leave a blank line after each Journal entry.
Do not put any totals or notes in the debit or credit
columns
Please put all debits first, followed by all credits.
Some Rules for The General Ledger
The data in the General Ledger is exactly the same as
the data in the Journal. The General Ledger is
ordered by account and then by date.
Each account has its own running balance
presentation. The formulas for the running balance
are already in the G/L for each account.
If you get a “Value Error”, send it to me; I will fix it.
Unit 8 – Part 1
 October 9th has been done for you.
 Part 1 (40 points) October 15th – November 4th on
pages 7-11 and 7-12; in the template this is color coded
yellow. Use Journal page 42. You must use the template
provided - work will not be graded if the template
is not used!
 Drop each Part in the Drop Box as soon as you
complete it. I will grade that part as soon as I can.
Unit 8 – Parts 2 & 3
 Part 2 (40 points) Transactions for November 6th 18th on pages 7-12, 7-13 and 7-14 in the template this
is color coded blue. Use Journal page 43.
 Part 3 (25 points) Transactions for Transactions for
November 20th and 30th on pages 7-14, 7-15 and 716 in the template this is color coded dark pink.
Use Journal page 44.
Unit 9 – Parts 4 & 5
 Part 4 (35 points) Transactions for December 3rd4th on pages 7-16 and 7-17. In the template this is
color coded orange. Use Journal page 45.
 Part 5 (40 points) Transactions for December 9th –
15th on page 7-17. In the template this is color coded
tan. Use Journal page 46.
Unit 9 – Part 6
 Part 6 (30 points) Transactions for December 18th –
January 15th on pages 7-17 through 7-19. In the
template this is color coded Blue. Use Journal page
47.
 Post January transactions to the Journal, but not to
the General Ledger.
About the Check Figures
Below, you are given the Check Figures for the Payroll
Register and Journal.
Your Check Figures for the General Ledger Accounts will
be the Account’s ending balance for the month.
The Check Figures for the Employee Earnings Records
cannot be entered until the last Payroll has been done.
If you can’t get a Check Figure to work for a General
Ledger Account or an Employee Earnings Record, send it to
me and I will help you.
Check Figures for the Payrolls
 October 9 (this one has been done for you)


Total Earnings: $14,162.77
Net Pay: $ 11,058.80
 October 23


Total Earnings: $14,484.69
Net Pay: $ 11,131.63
 November 6


Total Earnings: $ 14,130.48
Net Pay: $ 10,897.23
Check Figures for the Payrolls
 November 13


Total Earnings: $ 2,079.32
Net Pay: $ 1,412.13
 November 20


Total Earnings: $ 12,640.23
Net Pay: $ 8,240.91
 December 4


Total Earnings: $ 14,431.09
Net Pay: $ 9,722.77
Check Figures for the Payrolls
 December 14


Total Earnings: $ 1,425.16
Net Pay: $ 1,306.30
 December 18


Total Earnings: $ 74,922.49
Net Pay: $ 39,367.66
Check Figures for the Journal
 October 31 – 53,747.68
 November 30 – 113,934,63
 December 31 – 270,427,16
 January 31 – 310,062.46
GOOD LUCK, EVERYONE!