UR Financials Project
Reporting Workshop v9
Jan.-Feb. 2015
Prerequisite
• Prior to workshop, you must:
– Successfully log into the UR Financials
PRODUCTION system
UR Financials Reporting Workshop Jan.-Feb. 2015
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Session Agenda
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Workshop Objectives
Verifying Security Access
FY15 Converted Data in UR Financials
Frequently Used Reports
Who Needs Help?
Wrap Up / Next Steps
UR Financials Reporting Workshop Jan.-Feb. 2015
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Workshop Objectives
• Focus of workshop will be on the NonCompany Level (NCL) users
• Verify that you have the proper security
• Answer questions related to which report to
use
• Provide support for setting up your reports for
report group scheduling
UR Financials Reporting Workshop Jan.-Feb. 2015
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Non-Company Level – Security Check
• Non-Company Level User: Run the “FAO Budgetary Balance
Summary - Monthly Ledger (NCL) URF0902”
– View the “My Organization” – this should contain FAOs that they have
access to
– View the “My Organization Hierarchies” – this should contain Cost
Centers that they have access to
• Note: Company
level users will
NOT see anything
in the “My
Organization” or
“My Organization
Hierarchies” fields
UR Financials Reporting Workshop Jan.-Feb. 2015
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Company Level Security Check
• Company Level User: Run the “FAO Budgetary Balance
Summary - Monthly Ledger URF0945”
– View the “Company” or “Company Hierarchy” selection –
this should contain company(s) that they have access to
UR Financials Reporting Workshop Jan.-Feb. 2015
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Wrong Access? Complete Security Form
• If you believe you have the wrong access, you need to
complete a UR Financials Workday Access Form found
on the website
• Signed by manager, then divisional finance office
UR Financials Reporting Workshop Jan.-Feb. 2015
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UR Financials Security Request Form
UR Financials Reporting Workshop Jan.-Feb. 2015
• Name, etc. are auto
populated
• Should be used only for
reporting access (For
core user roles, select
“Other” in role drop
down list)
• Must be signed by
requester, their
manager, and divisional
finance office
• Sent/scanned and
emailed to the address
on the bottom of the
form
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FY15 Converted Data in UR Financials
• FY15 Beginning Balances, July-December, and Budget
data is in production
• Summarized by FAO and Spend/Revenue Category
• Line Memo field contains the FRS Account / Subcode
for reference
• Not all of YOUR data may have converted properly – if
needed, submit a journal entry form to divisional
finance office to move from one Spend Category to
the correct one
UR Financials Reporting Workshop Jan.-Feb. 2015
FRS to UR Financials
FRS Structure
Division
Ledger
Department
Account
Subcode
OR
Grant
Gifts
Debt Services
Project
Operating Program
Loan Program
UR Financials Reporting Workshop Jan.-Feb. 2015
Summary NCL Reports
• FAO Budgetary Balance Summary - Monthly
Ledger (NCL) - shows budget versus actual by
FAO and Spend/Revenue Category:
– Standard (allows you to drill in) URF0902
– Printable URF0941
• FAO Available Balance Summary (NCL)
URF0905 – provides available to spend balance
– NOTE: use this for OP3/6/9 where carryforward
was used as budget in FRS
UR Financials Reporting Workshop Jan.-Feb. 2015
Detail NCL Reports
• Monthly Transactions Printable (NCL) URF0943
– Best used for printing only
• Transaction Details by Month (NCL) URF0398
– Best used when you need to compare month to month; can
drill into transactions for details like Supplier Invoices
• Transaction Details - Data Extract (NCL) URF0400
– Use this for greatest amount of transaction information
UR Financials Reporting Workshop Jan.-Feb. 2015
FAO Available Balance Summary by UR Project (NCL)
URF0908
UR Financials Reporting Workshop Jan.-Feb. 2015
Grants – Grants Dashboard
Purpose
• The Grants Management Dashboard allows non-company level
users access to reports that can be used to assist in managing
the award portfolio for a department.
Steps to access the Grants Management Dashboard
• Log in to Workday
• Click on the icon in the upper left corner to access the drop
down menu
• Click on Dashboards
• Click on Grant Management
UR Financials Reporting Workshop Jan.-Feb. 2015
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Grants
REPORT NAME
REPORT DESCRIPTION
PURPOSE
Expiring Award
Term List (NCL)
This report produces a list of award line Provides insight into terminating
end dates based on the dates entered
Awards so that close out
in the prompt fields by the user.
processes can be started and
expense management acutely
overseen.
Out of Award Line This report produces a list of
Expenses out of Award Period are
Period Activity
Accounting Journals and Supplier
not billable to Sponsors. If the
Summary (NCL)
Invoices with budget dates (activity
Budget dates are incorrect, please
dates) outside of the award line dates
advise your ORACS accountant.
for the grant on the transaction.
View FAO by
Provides a list of grants and award
Use this report to view a listing of
Grant Attributes
numbers for the cost center enabled for grants and awards, useful in
(Grant Only)
your security
reporting and transaction
reviews.
Award Budgetary Provides a status of budget against
Balance Summary actuals, by object class, against the
AWARD
UR Financials Reporting Workshop Jan.-Feb. 2015
Use as your monthly summary
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Award Budgetary Balance Summary (NCL) URF0840
For assistance with, or questions specific to, these reports please contact
your ORACS Staff Accountant.
UR Financials Reporting Workshop Jan.-Feb. 2015
Transaction Details by Months (NCL) URF0398
UR Financials Reporting Workshop Jan.-Feb. 2015
Transaction Details - Data Extract (NCL) URF0400
Continuation
of report 
UR Financials Reporting Workshop Jan.-Feb. 2015
Summary Company Reports
• FAO Budgetary Balance Summary – Monthly Ledger –
shows budget versus actual by FAO and
Spend/Revenue Category
– Standard URF0945
– Printable URF0940
• FAO Available Balance Summary URF0910– provides
available to spend balance for non-project FAO’s
• FAO Available Balance Summary for UR Projects
URF0913– provides available to spend balance for
non-project FAO’s
• Award Budgetary Balance Summary URF0331–
provides award budget versus actual
UR Financials Reporting Workshop Jan.-Feb. 2015
Detail Company Reports
• Monthly Transactions Printable URF0942 –
listing of all transactions by FAO
• Transaction Details by Months URF0295
• Transaction Detail - Data Extract URF0296 –
listing of all transactions by FAO for extract into
Excel
• Find Journal Line Details URF0853
UR Financials Reporting Workshop Jan.-Feb. 2015
Monthly Transactions Printable URF0942
To Print
Report
UR Financials Reporting Workshop Jan.-Feb. 2015
Monthly Transactions Printable URF0942
UR Financials Reporting Workshop Jan.-Feb. 2015
Reporting Tools
UR Financials will be the primary reporting tool
• Summary level FRS data for first half of FY 2015 loaded
into UR Financials
• Historical transactional data not loaded into UR
Financials
COGNOS Financial Data Warehouse will be
frozen at UR Financials go live
• Data prior to cutover accessible in FRS terms
• Reports, log in – how you access stays the same
• Remains in FRS terms
CumSal (Cumulative Salary) Data Warehouse
applications will still be available
• Data displayed in UR Financials terms after Go Live
• Data prior to Go Live will be frozen in current format
UR Financials Reporting Workshop Jan.-Feb. 2015
Wrap Up / Next Steps
• If need security access updated, use UR Financials
Security form on website – divisional finance approval
needed
• Set up filters, run reports to ensure you know how to
use them
• Questions? Additional see the “Support” tab on the
UR Financials website
• Thanks for attending!
UR Financials Reporting Workshop Jan.-Feb. 2015