Job Posting
Department: 81
Organization: 812020
Job Code/Title: 19703
-
Executive Offices
Ex Entrprs Proj Mgmt Off
Project Manager 3
Position Number: 50282522
County: Dauphin
Work Location: Office for Information Technology
Enterprise Project Management Office
Room 311 Finance Bldg.
Harrisburg, PA 17120
Type of Job: Non-Civil Service
Union: No Union Representation (Not subject to provisions of a union agreement.)
Bargaining Unit: A3
Seniority Unit:
Type Position: Permanent / Full Time
Salary Range: $73,370 - $111,475
Pay Schedule / Range: MA / MA11
Posting Length: 21 days
Posting Dates: 1/14/2014 - 2/3/2014
Contact Number: (717)772-8075 or lshank@pa.gov
Information: WORK HOURS: 8:30 a.m. - 5:00 p.m.
Supervisor: Mark Hoke
Description of Duties: This is an executive position, which includes administrative, management, and
professional work for directing the implementation and management of high-priority,
high-profile Commonwealth enterprise-wide information technology projects. It is
highly desirable that the individual have 6-7 years in managing large, complex
information technology projects. This position is responsible for managing OA/OIT
sponsored projects of strategic importance. Such projects require coordination with
multiple organizations involving stakeholders from OA/OIT (i.e., Office of IT Innovation,
& Transformation (ITO); Office of Enterprise Services & Solutions (ESS);
Commonwealth agencies; and business partner/vendor community). The position
reports to the Director, Enterprise Project Management Office (EPMO) but will
interface regularly with the other commonwealth positions such as, but not limited to,
agency CIOs and IT managers, project and portfolio managers, IT Governance and
affiliated sub-committees. This position may report status and recommendations to the
Deputy Secretary for Information Technology and other senior leadership.
The Senior Project Manager will be responsible for managing multiple complex
projects simultaneously and for reporting the status of assigned projects to the to the
Director of EPMO and the Chief of Office of Policy, Planning & Performance
Management (OPPPM), escalating issues/risks as appropriate. The Senior Project
Manager has full accountability for the projects he/she manages.
The Senior Project Manager will work with the other OPPPM directors, managers,
staff, and designated project managers or technical leads to promote the use of project
management best practices within the EPMO and ensure all projects in the portfolio
are managed following those practices.
Managing project stakeholders (e.g. project team, executive leadership, vendors, etc.)
expectations and communications to ensure all affected parties have the information
they require and have a clear understanding of the projects and expected outcomes.
Identifying and documenting accomplishments; performance, and outcome data; and
lessons learned for assigned project initiatives and IT Governance initiatives.
Ensuring EPMO and applicable commonwealth agency project initiatives are tied to
OA/OIT (Commonwealth -wide) strategic goals and objectives.
Keeping stakeholders within the Office for Information Technology and agencies
informed on projects by creating dashboards and providing regular reports to
executive leadership as to the status of assigned internal EPMO or enterprise wide
project initiatives.
Establishing standard project management practices and centralized project data
repository frameworks and reporting mechanism for projects within the EPMO portfolio
by applying working knowledge of available portfolio and project management tools
and project management best practices to propose and implement solutions.
Identifying areas for improvement in the EPMO project management practices and
partnering with the OPPPM management, staff, and other stakeholders to devise and
implement improvement plans.
Making decisions with in the designated authority as defined in the charter to minimize
project risk (personnel, cost, timeframe, policy, scope and quality) supported by sound
analysis and application of project management tools (i.e., Earned Value Management
(EVM), Change Management, risks/issues management, etc) and project
management best practices.
Provide guidance and mentoring for less experienced EPMO staff to build overall
understanding of project management, policy research and creation, creating strategic
plans and executable tactical roadmaps, facilitating workgroups, and ensuring EPMO
initiatives are being managed properly and effectively based on approved
methodologies and applicable OA/OIT EPMO standards, procedures, and guidelines.
Direct and manage enterprise pilots and proof of concept projects involving multiple
commonwealth agencies and business partners, by applying working knowledge of
available project management, business and technology requirements and
assessment criteria, technology/product evaluation methods and best practices to
formulate executable strategies and recommendations to implement enterprise
solutions.
Ensure effectiveness of governance frameworks by using stakeholder surveys and
monitoring key performance metrics based on known bench marks and predefined
service level objectives and targets outlined in the governing body's charter.
Ensures IT capital investments are sound business and technical decisions that will
yield the best possible results for the Commonwealth by conducting detailed
assessments on IT project submissions by analyzing the associated project charters,
business cases, risks, and applying working knowledge of agency and OA/OIT
enterprise initiatives, project management earn valued tools, business case and
applicable financial analysis methodologies and best practices.
Creates statements of work for contracted professional services within OA/OIT and
performs reviews regarding vendor submissions to Requests for Proposal (RFPs).
Assists in the development and facilitation of the Project Management training
curriculum.
Conduct other duties as assigned.
To perform the responsibilities of this position, the incumbent is required to maintain
regular communications with a variety of stakeholders, including:
Interact and coordinate with OA/OIT leadership, affected agency leadership, and
business partners in establishing/maintaining project direction, resolving issues,
managing stakeholder expectations, and obtaining project objectives.
Relationship building with key project stakeholders and team members to ascertain,
align, and achieve goals and to ensure lines of communication are clear, accurate, and
timely.
Establish highly collaborative, cooperative, and effective relationships with
commonwealth agency business and technical communities to accomplish shared
goals and objectives.
Clarifying for team members how their work assignments relate to and help achieve
project objectives.
Serving as the primary point of contact for all project-related issues and their
resolution.
Resolving conflicts with diplomacy and sensitivity in a timely manner.
Regular communication with OA/OIT, with and between agencies under the
Governor's jurisdiction, and with other Project Managers to facilitate coordination of
activities and promulgation of standards.
Routine updates to the OPPPM Chief and EPMO Director of critical matters related to
assigned projects and initiatives.
Ensuring that assigned OA/OIT sponsored projects are being managed following
project management best practices.
Coordinating and presenting technical briefs and proposals to agencies and OA/OIT
executive management as necessary.
Performs other duties as assigned.
PLEASE NOTE: Final selected candidate(s) may be required to undergo and
successfully complete a comprehensive background check, which may include
criminal and financial checks.
Essential Functions: * Effective communication skills (speaking, written and interpersonal)
* Participate in a network of intrastate project and portfolio managers, agency CIOs
and IT Managers
* Formally present to business partners, staff, IT leadership and peer IT organizations
* Direct highly visible and complex project initiatives with multiple agencies
* Work independently, direct or participate in cross-functional teams
* Plan, direct, organize and direct the work of others
* Promote an inclusive workplace that fosters the development of others, facilitate
cooperation and team work and support constructive resolution
* Conduct business, industry and complex research and analysis and defines
executable strategies, governance frameworks and standards
* Use a computer and standard office equipment
* Travel as required
Last Date Job Applications Will Be Accepted: Monday, February 3, 2014
THIS IS A MANAGEMENT POSITION
Recruitment Method(s):
Applicants must meet one (or more) of the following methods(s) to be considered for this vacancy:
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Non-Civil Service Recruitment
Non-Civil Service Non-Seniority
Transfer
Voluntary Demotion
Eligibility - all candidates
1. Meet the minimum experience and training required for the job: Six years of experience in leading IT
projects and a bachelor's degree; OR An equivalent combination of experience and training that
includes six
years of experience in leading IT projects.
2. Be a resident of Pennsylvania.
How to apply - all candidates:
The following materials must be mailed and postmarked on or before Monday, February 3, 2014:
1. Most Recent Employee Performance Review
2. Submit a request for consideration in the form of a memorandum, letter or bid form which must be
accompanied by a Personal Data Sheet and resume which reflects work history and education.
If interested in applying by mail, please send above specified materials to:
CONTACT PERSON: Lynn Shank
ADDRESS: Commonwealth Technology Center
1 Technology Park, Harrisburg, PA 17110
TELEPHONE: 717-772-8075
E-MAIL: lshank@pa.gov
The Commonwealth of Pennsylvania is an equal opportunity employer.