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Bar-coding at ILRI’s Genebank (Phase II)
Final Report Details
July 11th, 2014
(5 weeks on 2014)
Edwin Rojas
System Analyst & Research Database Administrator
Research Informatics Unit (RIU)
ILRI, Ethiopia
Agenda
(25 days at ILRI Ethiopia)
• Facilitate Software Implementation by Local Consultant (50%)
• Use case 4: Field Characterization Implementation with Tablets (30%)
• GRIN-Global Installation & Training (10%)
• Easy-SMTA Training (3%)
• Improving Barcodes Macros (3%)
• CIP-Ethiopia Barcode Training (4%)
Facilitate Software Implementation
by Local Consultant (50%)
Technology transfer to local consultant and project management with genebank leader:
\\Dropbox\ILRI
https://www.dropbox.com/home/ILRI
Mr. Edwin Rojas (CIP),
Dr. Jean Hanson
(Genebank Manager)
Presentation of barcode KIT overview concepts
Presentation of barcode KIT details
Manuals of barcode KIT uploaded to Dropbox
Barcode KIT hardware and media demo
.NET source code samples for scanner and printing
More than 50 files uploaded to Dropbox
Participate in testing greenhouse WiFi
Weekly inform to genebank manager of progress status
and daily coordinations
5 weeks of coordination's and monitoring
the software implementation progress
Mr. Yared Ayalew
Facilitate Software Implementation
by Local Consultant (50%)
Technology transfer to
local consultant and
management:
\\Dropbox\ILRI
https://www.dropbox.c
om/home/ILRI
Facilitate Software Implementation
by Local Consultant (50%)
Use Case 1: Seed Preparation
\\Dropbox\ILRI
https://www.dropbox.com/home/LRI
Mr. Solomon Fikre
• Creation a draft operational procedure, based in ISO 17025
• Documented LabX software to connect with PocketPC
• Three balances properly configured to send weight to
PocketPC
• Coordinate with ILRI staff to connect PocketPC to LAN
• Specifications to run the samples to scan barcodes and
print was send to the local consultant (VB .NET and C#)
• Format for text file defined and documented
• Tool NetKeys informed to local consultant
• Paper forms with samples scanned and uploaded to Dropbox
• Visual Foxpro tables as samples send to local consultant
• Shared folders to read weight:
• PC1: \\ET32360FORAGE\BalanceWeights$\
• PC2: \\ET32366FORAGE\BalanceWeights$\
• PC3: \\ilri-28047\BalanceWeights$\
• Coordinations to migrate temporary tables to fixed tables
Facilitate Software Implementation
by Local Consultant (50%)
Use Case 1: Proposals to manage FoxPro tables
Facilitate Software Implementation
by Local Consultant (50%)
Use Case 1: Balance software setup
Facilitate Software Implementation
by Local Consultant (50%)
Use Case 2: Germination workflow updated
Facilitate Software Implementation
by Local Consultant (50%)
Use Case 2: Germination use case documentation
Mr. Juneidi Abas, Ms. Yeshi Woldemarian, Ms. Berhan Berete
•Paper forms scanned and uploaded
•Table of tolerances in Excel format
•Steps to calculate tolerances
•Show to local consultant the
germination process in the labs
Facilitate Software Implementation
by Local Consultant (50%)
Use Case 3: Pre-germination use case documentation
•Paper forms scanned and uploaded to Dropbox
•Excel workbook by year to register results
•Workflow updated
Ms. Yeshi Woldemarian
GRIN-Global Installation & Training (10%)
Server and client Installation and documentation:
•Install server in 64 bits machine Windows 7
•Install client in 32 bits machine with Windows XP
•Data Curator manual
•Admin Manual
•Installation guide
•GRIN data dictionary
GRIN-Global Installation & Training (10%)
Training and evaluation GRIN-Global:
•Present and evaluate CIP comparison matrix
•Dataview management to create system dataviews
•Creation of new fields and link to dataview
•Review security details
• Policy management inventory
•Relations data concepts in admin tool and data curator
•Informed about version 2.0 and GRIN support
GRIN-Global
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Tool
Easy-SMTA Training (3%)
Trust Contacts:
Marsella Marco [m.marsella@itworks.it]
Lopez, Francisco (AGDT) [Francisco.Lopez@fao.org]
Web Tool: https://mls.planttreaty.org/itt/index.php
Easy-SMTA Training (3%)
(PDF Manual)
User manual of Easy-SMTA: \\ILRI-SINGER\FGR\EasySMTA\
How to verify a PID.
Monitor SMTA reporting status
to the Treaty.
Easy-SMTA
Training (3%)
(PDF Manual)
Batch Reporting of Easy-SMTA:
\\ILRI-SINGER\FGR\EasySMTA\
Text files:
File 1: smta.txt
File 2: material.txt
Easy-SMTA Training (3%)
(PDF Manual)
System Integration of Easy-SMTA: \\ILRI-SINGER\FGR\EasySMTA\
Use case 4: Field Characterization
Implementation with Tablets (30%)
Updating & Creating Template Sheets for Legume, Grass and Browse
• Legume template Excel form updated: Validations, messages, species list and
colors list.
• Legume Database Excel updated and linked properly to template Excel form.
• Grass template Excel form updated: Validations, messages, species list and
colors list.
• Grass Database Excel updated and linked properly to template Excel form.
• Browse template Excel form updated: Validations, messages, species list and
colors list.
• Browse Database Excel updated and linked properly to template Excel form.
\\ILRI-SINGER\FGR\Characterisation\templates\2014June\
Use case 4: Field Characterization
Implementation with Tablets (30%)
Legume
Excel Form
Use case 4: Field Characterization
Implementation with Tablets (30%)
Grass
Excel Form
Use case 4: Field Characterization
Implementation with Tablets (30%)
Browse
Excel Form
Use case 4: Field Characterization
Implementation with Tablets (30%)
Installing Excel Template Wizard
• Not supported In Excel Office 2003 or later
• Needed to download and copy file WZTEMPLT.XLA to LIBRARY directory:
C:\Program Files\Microsoft Office\Office12\Library
• Links to guide how to install and use:
http://msdynamicswiki.com/2012/02/15/how-to-install-the-excel-2002-report-manager-add-in-and-template-wizard-add-in-in-excel-2003-and-in-excel-2007/
http://www.mrexcel.com/forum/excel-questions/545325-how-set-up-template-wizard-excel-2007-2010-a.html
http://www.teachexcel.com/excel-help/excel-how-to.php?i=87668
Use case 4: Field Characterization
Implementation with Tablets (30%)
Editing Excel Template Form (1/3)
Use case 4: Field Characterization
Implementation with Tablets (30%)
Editing Excel Template Form (2/3)
Use case 4: Field Characterization
Implementation with Tablets (30%)
Editing Excel Template Form Database (3/3)
Use case 4: Field Characterization
Implementation with Tablets (30%)
Testing Excel templates in Debre Zeit with TabletPC
Mr. Yirsaw Wubete
Register in paper
Register in TabletPC
Register in the field
Register in the lab
Compare TabletPCs: Android, iPad, Windows
Evaluate user experience
Use case 4: Field Characterization
Implementation with Tablets (30%)
Testing Excel templates in Zwai with TabletPC
Mr. Tekle Hundessa and Ms. Dero Nebi
Register in paper
Register in TabletPC
Register in the field
Register in the lab
Compare TabletPCs: Android, iPad, Windows
Evaluate user experience
Use case 4: Field Characterization
Implementation with Tablets (30%)
Collaboration in Field Stations
Mr. Asebe Abdena
Use case 4: Field Characterization
Implementation with Tablets (30%)
Hardware: Tablet PC
Samsung Galaxy Tab S (The Razor Thin)
Needed cover protection: The Samsung Galaxy Tab® S Book Cover
Size: 10.5 inches
Android 4.4
Aprox. 500 dollars
Which will change the white balance of the tablet based on the ambient light.
The screen also has less reflectivity in bright sunlight.
http://www.samsung.com/global/microsite/galaxytabs/
Use case 4: Field Characterization
Implementation with Tablets (30%)
Software: Microsoft Office 365 Home
Quantity: 1 licence
For 5 PCs or Macs, and 5 tablets like Windows tablets and iPads®,
plus easy access on multiple smartphones.
100 dollars yearly
http://office.microsoft.com/en-001/office365home/
CIP-Ethiopia Barcode Training (4%)
Training and software evaluations for Excel support:
The training was in CIP Office and ILRI Forages Genebank.
1. Microsoft Excel validations for PC and TabletPC
1.1 Enable in Excel column only accept numbers if not show message error
1.2 Enable in Excel column only accept characters with a fixed length if not show message error
1.3 Enable in Excel column only accept to choose from a pre-defined list if not show message error
1.4 Enable in Excel by cell conditional formatting, for example to show red color in a cell when the values is cero or less
1.5 Text this Excel file in TabletPC
Mr. Gedif Mulugeta (CIP Staff)
2. Components of barcode KIT
2.1 Recognize the different components
3. Setup the barcode printer
3.1 Install the label roll
3.2 install the ribbon
3.3 Set the label darkness
5. Clean maintenance of barcode printer
5.1 How to use the (Alcohol Isopropyl 90%)
5.2 Where to apply the alcohol
6. Create label templates with Zebra Designer and print
6.1 Create a template
6.2 Design labels and barcodes types
7. Evaluate Excel software for Android: Microsoft Excel, WPS Office, Quick Office
CIP
Thanks and
Spark your Imagination !
Participants & Collaborators:
Edwin Rojas
Reinhard Simon
ILRI - Ethiopia
Shola:
Jean Hanson
Biruk Debebe
Asebe Abdena
Solomon Fikre
Juneidi Abas
Yeshi Woldemarian
Berhan Berete
Zwai:
Tekle Hundessa
Dero Nebi
Debre Zeit:
Yirsaw Wubete
Local Consultor
Yared Ayalew