CS-214
Rev 11/2013
Position Code
1.
State of Michigan
Civil Service Commission
Capitol Commons Center, P.O. Box
30002
Lansing, MI 48909
POSITION DESCRIPTION
This position description serves as the official classification document of record for this position.
Please complete this form as accurately as you can as the position description is used to
determine the proper classification of the position.
2. Employee’s Name (Last, First, M.I.)
8.Department/Agency
Vacant
Michigan State Police
3.Employee Identification Number
9.Bureau (Institution, Board, or Commission)
Administrative Services Bureau
4.Civil Service Position Code Description
10.Division
Departmental Analyst 9-11/Trainee
Criminal Justice Information Center
5.Working Title (What the agency calls the position)
11.Section
Auditor
Security and Access
6.Name and Position Code Description of Direct Supervisor
12.Unit
Lawrence Jones, Departmental Manager 13
7.Name and Position Code Description of Second Level
Supervisor
Audit
13.Work Location (City and Address)/Hours of Work
Mitzi Goldstein, Departmental Manager 15
333 S. Grand Ave., Lansing, MI
7:00 a.m. – 5:30 p.m., Monday through Thursday
14. General Summary of Function/Purpose of Position
This position is responsible for auditing data and technical security relating to Michigan Criminal Justice
Information Systems (CJIS). This position is assigned to audit criminal justice agencies located in a 16-county
region of the state (within the Mid-Michigan, Saginaw Bay, and Northern Metro Detroit areas). This involves
examining user agency records, policies, practices, and procedures of users of various criminal justice
information systems to identify and resolve issues of non-compliance that threaten the security and integrity of
these systems. Also responsible for providing LEIN training to LEIN users.
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15. Please describe the assigned duties, percent of time spent performing each duty, and what is
done to complete each duty.
List the duties from most important to least important. The total percentage of all duties
performed must equal 100 percent.
Duty 1
General Summary of Duty 1
% of Time
75
Responsible for examining agency records, policies, and practices to identify the level of compliance by user agencies
with state law, federal law, and other requirements and develop agency cooperation for resolving non-compliance
issues.
Individual tasks related to the duty.
 Compare automated records with police reports, warrants, and other source documents for accuracy and
completeness.
 Review agency procedures for conducting background investigations of new employees or operators as required.
 Evaluate site security procedures, training records, and dissemination practices through observation and interview
techniques.
 Review access to criminal history information for appropriate use and supporting documentation.
 Identify non-compliance issues and document in audit report.
 Communicate audit findings with agency personnel.
 Recommend corrective action and gain agency cooperation in correcting non-compliance issues.
 Provide on-site training as needed.
 Establish follow-up schedule to ensure the agency has taken corrective actions.
 Report audit activity in audit database.
 Prepare written communications with audit agencies as needed.
 Make recommendations including audit rating and initiation of sanctions if necessary.
Duty 2
General Summary of Duty 2
% of Time
10
Assist agencies with issues related to records in Michigan’s criminal justice information systems.
Individual tasks related to the duty.
 Research and respond to requests regarding appropriate use and access to criminal justice information from law
enforcement agencies, courts, prosecutors, corrections facilities, state and local governmental units, and the
general public.
 Act as a resource and assist with problem solving for courts and law enforcement agencies engaged in court entry
of warrants.
 Provide direction to agencies that request assistance with the development of new policies or procedures related
to automated criminal justice records.
 Provide feedback to various sections within the Criminal Justice Information Center (CJIC) regarding issues found
during audits.
 Evaluate site security for agencies establishing new terminal locations.
 Assist local terminal agencies in resolving problems related to servicing non-terminal agencies and coordinating
services between communications centers and the agencies they serve.
 Make presentations about criminal justice information systems to criminal justice agencies or related organizations.
 Assist agencies with preparation for NCIC audits and attend NCIC local agency audits.
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Duty 3
General Summary of Duty 3
% of Time
5
Assist in providing training to LEIN operators and Terminal Agency Coordinators (TAC) and other users of the
automated criminal justice information systems.
Individual tasks related to the duty.
 Develop training presentations and exercises regarding LEIN policies, requirements of client agencies, and audit
procedures.
 Present training to Terminal Agency Coordinators (TAC) or other designated agency representatives.
Duty 4
General Summary of Duty 4
% of Time
2
Assist in the investigation of complaints and alleged misuse of automated criminal justice information systems and/or
information by user agencies.
Individual tasks related to the duty.
 During the performance of agency audits, identify alleged violations for referral to the state CJIS Systems Officer
(CSO).
 Assist as needed or requested by other sections within the CJIC allegations of violation of CJIS laws, rules, and/or
policies.
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Duty 5
General Summary of Duty 5
Other duties as assigned.
% of Time
8
Individual tasks related to the duty.
 Attend staff meetings.
 Attend selected national conferences or training.
 Attend other training as assigned.
 Schedule audits.
 Prepare reports and training materials.
 Evaluate and/or develop new audit related forms and procedures as needed.
 Conduct self-audit and related activities.
 Communicate changing practices, new trends, and field needs through channels to the CSO and other applicable
sections.
 Modify and maintain computerized audit tracking database designed to automate scheduling/audit tracking
functions.
Duty 6
General Summary of Duty 6
% of Time
Individual tasks related to the duty.

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16. Describe the types of decisions made independently in this position and tell who or what is affected by those
decisions.
Determine if agency records, policies, or procedures represent non-compliance with CJIS system laws, policies,
or requirements, and if violations involving intentional misuse or unlawful access exist. Determine the appropriate
corrective action to be required of the audited agency if violations are uncovered. Determine auditing schedule.
These decisions affect the integrity of the LEIN, NCIC, and other criminal justice information systems and directly
impact the safety of criminal justice personnel who rely on this information. The decisions of the auditor may
result in the initiation of the CJIS Sanctions Policy against the audited agency and may result in criminal
prosecution and discipline, up to and including dismissal of employees at the audited agency.
17. Describe the types of decisions that require the supervisor’s review.
Consultation with the supervisor is necessary when an unwritten policy or past practice requires clarification or
when an agency will be reported to the CJIS Systems Officer for incidents of misuse or unlawful use of criminal
justice information.
If an agency disputes an audit rating or finding, the supervisor reviews the information and makes the final
determination.
18. What kind of physical effort is used to perform this job? What environmental conditions is this position physically
exposed to on the job? Indicate the amount of time and intensity of each activity and condition. Refer to
instructions.
Extensive travel is inherent in the position and some audits may require up to two days travel by automobile and
overnight lodging. Audits conducted in the winter require driving in inclement weather. Employees in this position
may not be provided suitable or adequate workspace at agencies they audit. Lack of easily accessible parking
may require employees to transport portable computer equipment and resource materials for several blocks and
in adverse weather. Some audit sites may be in older buildings that are not accessible to persons with
disabilities. Depending on the efficiency or travel and scheduling, employees may be required to be away from
home for as long as one week.
19. List the names and position code descriptions of each classified employee whom this position immediately
supervises or oversees on a full-time, on-going basis. (If more than 10, list only classification titles and the number
of employees in each classification.)
NAME
CLASS TITLE
NAME
CLASS TITLE
20. This position’s responsibilities for the above-listed employees includes the following (check as many as apply):
Complete and sign service ratings.
Provide formal written counseling.
Approve leave requests.
Approve time and attendance.
Orally reprimand.
Assign work.
Approve work.
Review work.
Provide guidance on work methods.
Train employees in the work.
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22. Do you agree with the responses for Items 1 through 20? If not, which items do you disagree with and why?
Yes.
23. What are the essential functions of this position?
To achieve compliance with the requirements of state and federal criminal justice information systems policy by
examining agency records, procedures, and policies to identify non-compliance issues. Offer suggestions and
make recommendations to user agencies to improve compliance.
24. Indicate specifically how the position’s duties and responsibilities have changed since the position was last
reviewed.
No change. This employee serves as one of several auditors and is recognized as an expert in terms of LEIN
policy/requirements and agency functionality.
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25. What is the function of the work area and how does this position fit into that function?
The work area manages the criminal justice information system, the fingerprint system and the criminal history
system for the state. It is also responsible for information integration initiatives and supports the Criminal Justice
Information Center. This position is responsible for monitoring compliance with the laws, policies, and procedures
that impact data integrity and the security of the system used to communicate information to criminal justice
agencies.
26. What are the minimum education and experience qualifications needed to perform the essential functions of this
position?
EDUCATION:
Possession of a Bachelor’s degree in any major, or in lieu of the degree, is a current state employee and has
equivalent state classified service accepted by Civil Service.
EXPERIENCE:
Three years of experience as an operator of the LEIN is desired. Two years of experience as a Terminal Agency
Coordinator is desired.
KNOWLEDGE, SKILLS, AND ABILITIES:
Ability to comprehend the policies and procedures of the LEIN and National Crime Information Center, CJIS, and
State of Michigan security policies is required.
Ability to operate Microsoft Office, Microsoft Access, Microsoft Power Point, and Microsoft Outlook is required.
Ability to work independently, remains detail oriented, and have excellent verbal and written communications
skills.
CERTIFICATES, LICENSES, REGISTRATIONS:
A valid driver’s license is required.
NOTE: Civil Service approval of this position does not constitute agreement with or acceptance of the desirable qualifications for
this position.
I certify that the information presented in this position description provides a complete and accurate
depiction of the duties and responsibilities assigned to this position.
Supervisor’s Signature
Date
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TO BE FILLED OUT BY APPOINTING AUTHORITY
Indicate any exceptions or additions to statements of the employee(s) or supervisors.
I certify that the entries on these pages are accurate and complete.
Appointing Authority Signature
Date
TO BE FILLED OUT BY EMPLOYEE
I certify that the information presented in this position description provides a complete and accurate
depiction of the duties and responsibilities assigned to this position.
Employee’s Signature
Date
NOTE: Make a copy of this form for your records.
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