Project Proposal Template (Small Grants and Strategic Projects)
I.
PROPONENT’S PROFILE
A. Name of Proponent Organization and Contact Details
Name of Proponent
Organization (Attach an
organizational brochure, if any)
Address
Telephone
Fax
Email
Website
B. Legal Personality
Nature of Organization
_______ NGO
_______ PO
_______ CBO
Government Agency of Registration
Date of Registration
Inclusive Dates of Inactivity, if any
From:
To:
Reason for Inactivity
Total No. of Years of Activity
_________ Years
From:
To:
C. Organizational Mandate
Vision
Mission
Goals
Core Activities
Organizational approach to project
implementation (please explain)
Target Population/s
D. Organizational Structure
Insert Organizational Chart here
Highest Governing Body/Person
Composition
Core Functions
Names of Officers
No. of Paid Staff
Managerial Staff
______
______
Technical Staff
______
______
Administrative Staff
______
______
E.
Organizational Capacity
Membership in Networks:
Positions
Full-time
Part-time
Full-time
Part-time
Full-time
Part-time
______
______
______
______
______
______
Women
IPs
Women
IPs
Women
IPs
Total No. of Years of project management/
implementation experience
Previous experience/s relevant to the proposed project (biodiversity, natural resource
management, sustainable development):
Inclusive Years
Project Title
Total Project Cost
Funding Partner
Previous projects with SGP:
Inclusive Years
Project Title
Years with Audited Financial Statement (please
attach Audited Financial Statements in the last
three years immediately preceding this
application)
Total Project Cost
Funding Partner
II.
PROJECT BACKGROUND AND RATIONALE
A.
Description of the Project Area
i. Biodiversity importance of the area
ii. Size of the area
iii. Relevant socio-economic-cultural data, including resource use and dependency,
poverty, ethnicity
iv. Biodiversity issues, problems and concerns attending the area
Key environmental problem/s to be addressed by the proposed project
General
description
of
the
proposed
solution/response
to
the
problem/issue/concern
(For strategic projects: please briefly describe the strategic role of the propose
project)
B.
C.
D.
III.
PROJECTS GOALS AND OBJECTIVES
Project Goal:
General Objective:
Project Objectives
Specific Objective 1:
Output 1.1:
SGP-5 Target
Outcomes
Outcome ___:
Specific Objective 2:
Specific Objective 3:
Specific Objective 4:
Output 1.2:
Output 2.1:
Output 3.1:
Output 4.1:
Outcome ___:
Outcome ___:
Outcome ___:
Outcome ___:
IV.
Project Outputs
Contribution to SGP5 Indicators
(Cite specific
contribution to
indicators, e.g.,
100,000 hectares of
new PLS)
STAKEHOLDER ANALYSIS
A. Project Partners
Name of Office/Organization/Group
B. Project Beneficiaries
Office/Organization/
No. of Individuals or
Stakeholder Group
Families, Women,
IPs (if stakeholder
group)
Indicative Roles/Partner’s Commitment
Benefits
What aspects of the
proposed project
will benefit them
C. Stakeholders that can facilitate project implementation and success
Office/Organization/
No. of Individuals or
How they can
How project will
Stakeholder Group
Families, Women,
facilitate project
harness their
IPs (if stakeholder
support
group)
D. Stakeholders that might adversely affect project implementation and success
Office/Organization/
No. of Individuals or
How they might
How project will
Stakeholder Group
Families, Women,
adversely affect
prevent or address
IPs (if stakeholder
project
their possible
group)
adverse impacts
V.
PROJECT APPROACH
A.
Project Duration
i.
Starting and ending dates
ii.
Reason for the duration
ii.
If the project is for more than one year, please explain the milestones for
each year
B.
Project Location
i.
Description of site, or vicinity map showing the site in relation to a bigger
landscape or seascape
ii.
Size of the project site in hectares
iii.
Reason for choosing the site
C.
Project Results Framework
Indicator
General Objective
Specific Objective 1
Specific Objective 2
Specific Objective 3
Specific Objective 4
Specific Objective 5
Specific Objective 6
Baseline
End of Project Targets
Source of
verification
Risks and
Assumptions
Management
Response
VI.
A.
IMPLEMENTATION PLAN AND TIMEFRAME
Project Governance
i.
Institutional Setup (Please describe the flow of decision-making and reporting
authority for the project. A project organization structure can also be inserted
here)
ii.
Project Staffing Requirements
Position
Qualifications
Functions
Term/ Level of
Effort
Availability
Source of Salary/Fee
Project Management
(Full-time/Parttime)
(Available/To be
recruited)
(Project, LGU,
etc.)
(Full-time/Parttime)
(Available/To be
recruited)
(Project, LGU,
etc.)
(No. of person
days)
(Available/To be
recruited)
(Project, LGU,
etc.)
Project Staff
Project Consultants
iii. Training Needs of Project Personnel
Name/Description of
Training
Purpose of Training
Possible Training Supplier (if
known)
B. Workplan
General Objective:
Specific Objective 1:
Target
Key Activities
Outputs
Timeframe
Q1
Year 1
Q2
Q3
Q1
Year 1
Q2
Q3
Specific Objective 2:
Target
Key Activities
Outputs
Q4
Q1
Year 2
Q2
Q3
Q4
Year 2
Q2
Q3
Q4
Year 2
Q2
Q3
Q4
Timeframe
Specific Objective 3:
Target
Key Activities
Outputs
Q4
Q1
Timeframe
Q1
Year 1
Q2
Q3
Q4
Q1
C. Plan to Ensure Community Participation
Implementation Phase
Plan to Ensure Community Participation
Project Planning and Design
Project Implementation
Project Monitoring and Evaluation
D. Gender Mainstreaming (Please describe how the project takes into consideration the
roles and needs of men and women [with a focus on the needs of women], and how this
would be reflected in the results and benefits of the project.)
E. IP Sensitivity (Please describe how the project takes into consideration the rights of
IPs/ICCs, and how this would be reflected in the results and benefits of the project.)
F. Knowledge Management (Please describe how you plan to capture, share and
disseminate the knowledge, lessons learned and good practices gained through the
implementation of the project.)
VII.
MONITORING AND EVALUATION PLAN
Monitoring and Evaluation Matrix
Objectives/
Objectively
Target
Verifiable
Outputs/ Key
Indicators
Activities
General Project Performance
Project
Baseline
Mid-Term
Terminal
Output Monitoring
Specific
Objective 1
Target
Outputs:
Key Activities:
Project Management
Policymaking
Body
Targets:
Key Activities:
Management
Targets:
Key Activities:
Staff
Targets:
Key Activities:
Means of
Verification
M&E
Person to
Methodology Do M&E
Frequency/
Target Date
VIII. SUSTAINABILITY STRATEGY MATRIX
Project Investments
and Results with
Potential or Need to
be Maintained,
Mainstreamed,
Scaled Up or
Replicated
Institutions or
Organizations that
can help in
sustainability
Prevailing Conditions
(e.g., policy,
technology,
institutions) that can
affect sustainability
Project response to
help ensure
conditions favorable
to sustainability
IX. Partnership Commitments
The proponent may quote or adapt the following paragraphs:
The proponent recognizes that should this proposal be approved, the project shall form part
of the community of initiatives being supported by SGP-5, and that the proposed project’s
activities, outputs and outcomes contribute to the national and global benefits of SGP-5.
Thus, this project proposal manifests the proponent’s commitment to partner with SGP-5
and all SGP-5 grantees. As such, it shall participate and cooperate in site level and SGP-wide
partnership endeavors, including cross-cutting capacity-building interventions, knowledge
and idea sharing activities that SGP-5 shall initiate. The proponent also commits to adopt a
Monitoring and Evaluation System that is consistent with the SGP-5 M&E System,
particularly monitoring its contributions to the success indicators of SGP-5. It shall
participate and cooperate in M&E activities of SGP-5 done at the site and national levels.
In addition, the intellectual products of this project shall form part of the body of knowledge
on natural resource and biodiversity conservation, thus, except when the law provides
otherwise, shall be made available for legitimate public access and use. DENR, UNDP, GEF
and SGP shall have the right to access and cite these intellectual products as part of the
products of SGP. The proponent shall at all times acknowledge that these knowledge
products were produced through SGP. Publication of knowledge products produced through
this project shall conform to the branding guidelines of SGP.
X.
BUDGET
A.
BUDGET SUMMARY
Items
Proposed Budget (in PHP)
Year 1
SGP
Direct Project Costs
Specific Objective 1
Specific Objective 2
Monitoring and
Evaluation
Salaries and Benefits
Sub-Total
Administrative Costs
Grand Total
Proponent
Community
Year 2
Others
SGP
Proponent
Community
Others
B. DETAILED BUDGET TEMPLATE (see separate Excel Sheet for readily usable format)
XI.
ANNEXES TO THE PROPOSAL
A.
B.
C.
D.
E.
Proof of Registration with a government agency
List of fund sources in the past five years
Audited Financial Statements for the (last 3) years
Letters of commitment of partners, if any
Endorsement by NCIP for proposals that will involve IPs/ICCs, or PAMB for
projects that will be implemented in NIPAS sites