World Bank Safeguard Training Workshop
Dushanbe, Tajikistan
September, 2009
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Reference for all aspects of project implementation:
who does what, when and how
Usually prepared after project Appraisal, before
Effectiveness, updated as needed
Emphasis on decision-making processes; “fiduciary”
mechanisms (procurement, financial management &
accounting, environment); monitoring & reporting
Prepared by Client (Implementing Agency); approved
by Govt. (higher level); acceptable to WB
Cited in Legal Agreement, legally binding
commitments
Need to specify procedure for amending it
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Provides clear, detailed, definitive guidance
and procedures for implementing the
project – follow the rules & all will be well
Facilitates efficient project monitoring and
supervision
Simplifies Legal Agreement (only one
reference needed to cover all Client/WB
agreements)
Provides continuity in case of staff changes
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Project objectives, description, components
Applicable laws, regulations, rules
Sub-project eligibility criteria (beneficiaries, locations,
activities), or “Menu” of eligible projects
Sub-project application, evaluation, selection process
Institutional structures/responsibilities
EMP or Environmental Guidelines
Disbursement procedures (including for Sub-grants)
Procurement procedures
Financial management & accounting
Monitoring & Reporting (Table of Progress & Impact
Indicators)
Annexes:
 Work Plan (updated annually)
 Application & Reporting formats
 Terms of Reference (PIU, major consultancies)
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2.
3.
EMP as a chapter of POM
EMP as an annex to POM
Elements of EMP inserted throughout
OM where relevant
Recommended - 1 & 3 or 2 & 3
Provides small grants to individuals or groups for
enterprise development (sub-projects)
Typically based on applications, sometimes
competitive
Grants typically finance small works (rehabilitation,
small-scale construction), equipment, inputs, TA
Usually sub-projects Category B (Category A subprojects specifically excluded)
Framework EA/EMP covering the whole project sets
out procedures for site-specific EA/EMP for subprojects
Kazakhstan
Kyrghyz Rep.
Croatia
Serbia
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Program objective: demonstrate
positive linkages between Protected
Areas/biodiversity conservation and
rural development (economic
opportunities from sustainable use;
awareness-raising and education)
Grant size: Euro 2,000 – 25,000
Eligibility Screening
of proposals
Submission of proposals
(Assisted) preparation
of applications
Training
Workshops for
Applicants
5
4
6
Sub-Project approval
3
6
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Program
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1
Final report & accounting
Evaluation/selection of
eligible proposals
Agreement on work
plan, contract signing
7
sub-project cycle
8
11
10
First tranche
disbursement
Progress report,
9 Accounting, verification
Second tranche disbursement
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Awareness & Training - advice to prospective applicants on
eligible/ineligible activities, potential environmental issues e; potential
impacts and mitigation measures for different types of sub-projects
Grant application: identify potential environmental issues and proposed
mitigation measures;
Screening of application: review of eligibility of proposal, excluding any
with high environmental risk
Grant evaluation & selection: EA screening, evaluation of env. issues and
proposed mitigations; indicate whether specific EA/EMP required
Preparation/signing of Grant contract: Environmental mitigation measures
included in Sub-project contract; Includes specific environmental
provisions for procurement, contracting
Procurement: includes environmental provisions in bidding documents,
specifications, contracts (including penalties for non-compliance)
Grant disbursement/Progress reporting: environmental measures maybe
triggers for disbursement; PIU verifies environmental measures
implemented and are effective
Monitoring & reporting on Grant Implementation: includes EMP
compliance, environmental indicators
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Insufficient understanding or appreciation of issues on
part of applicants; inadequate up-front education and
advice
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Insufficient use of environmental consultants for
screening, EA, monitoring
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Inadequate coverage of environmental responsibilities in
beneficiary contracts
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Inadequate coordination between environmental and
procurement specialists in PIU
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Monitoring only process and inputs rather than impacts;
vague or unclear indicators and targets