IUPUI
Academic Policies and Procedures Committee (APPC)
Minutes
Friday December 5, 2014
CE 309
1-3 pm
Minutes—Minutes of the Friday November 7, 2014 meeting were distributed electronically.
Information Items
 Spring application/admissions update—Chris Foley
Applicants
Admits
4132 4142 4152
4132 4142 4152
BAC
571
564
386 BAC
351 381 207
FYU
784
788
702 FYU
291 296 273
HSS
78
23
95 HSS
76
22
94
ICU
449
438
421 ICU
327 291 239
RTU
790
955
684 RTU
600 660 364
TRU
2011 2043 1750 TRU
1047 1143 556
VSU
468
410
384 VSU
344 301 139
Grand
Grand Total 5151 5221 4422 Total
3036 3094 1872
o
o

In order to get caught up on admitting students for spring, Admissions is sequestering staff to focus on this task.
The goal is to catch up on processing all applications completed by November 14th by Friday 12/12.
Admissions understands that the delays in processing applications is impacting students. Some applications
have taken 8 weeks to be reviewed. They do not have complete control to fix issues with student
records. Corrections and admissions often have to be coordinated with USSS which slows down the process.
The understanding of department faculty and staff with the delays in responding to requests is appreciated.
Fall application/admissions update—Chris Foley
Applicants
Spring ‘13
Freshmen
Spring ‘14
Spring ’15
Fall 2013
Fall 2014
Fall 2015
2631
2462
1899
39633
41777
40471
IUBLA
649
415
242
29380
29057
26816
IUCOA
73
97
68
150
310
330
IUEAA
70
87
59
725
884
925
IUINA
1098
1084
920
6854
8109
8805
IUKOA
127
109
109
344
829
841
IUNWA
227
206
169
434
598
664
IUSBA
240
278
195
1075
1203
1269
IUSEA
147
186
137
671
787
821
4283
4589
4103
1073
1192
931
IUBLA
899
885
903
419
407
266
IUCOA
91
108
120
5
9
16
Transfer
1
IUEAA
255
360
332
46
40
64
IUINA
2042
2048
1744
416
516
409
IUKOA
138
175
177
37
56
57
IUNWA
263
277
198
43
51
45
IUSBA
299
361
308
70
81
49
IUSEA
296
375
321
37
32
25
6914
7051
6002
40706
42969
41402
Grand Total
Admits
Spring
2013
Freshmen
Spring
2014
Spring
2015
Fall 2013
Fall 2014
Fall 2015
1024
980
745
22747
24081
23585
IUBLA
208
134
91
17812
17527
16251
IUCOA
48
69
47
90
210
230
IUEAA
29
36
15
166
196
195
IUINA
384
354
316
3352
4373
5010
IUKOA
59
55
43
181
396
378
IUNWA
114
121
84
232
368
396
IUSBA
127
139
91
537
630
687
IUSEA
55
72
58
377
381
438
2033
2504
1700
182
260
139
IUBLA
369
455
426
8
5
27
IUCOA
56
70
64
2
1
2
IUEAA
120
196
151
12
16
24
IUINA
988
1173
563
99
168
32
IUKOA
86
105
100
16
19
18
IUNWA
137
157
98
14
10
16
IUSBA
151
181
137
22
30
18
IUSEA
126
167
161
9
11
2
Grand
Total
3057
3484
2445
22929
24341
23724
Transfer

The fall admissions process for the beginning students is more automated for the IUPUI decision making
process and, with adjustments, is now better able to stay on track with our processing timeline standards.

Changes to Military Withdrawal procedures—Winnie Wilson, Mary Beth Myers
o Policy can be found at http://veterans.iupui.edu/practices/withdrawal.php
o Business process has been revised to accommodate students who know they will be activated in the subsequent
semester. Attached at the end of the agenda.

A proposal for completion of the major of the Bachelor of Social Work online has been forwarded to IU Online Office
for review.
Academic Affairs Committee Report –John Watson, Chair
 AAC has reviewed the proposed IU policy on Transfer Credit Related to Military Service and made
recommendations to the IFC Executive Committee.
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



AAC is reviewing the IU policy on the transfer of credit in 100 and 200 level courses from 2 year institutions.
AAC is reviewing the question on the appropriate amount of overlap of credits between 2 majors and a major
and a minor that was referred based on APPC discussions.
AAC is discussing the appropriate dates for withdrawal deadlines with a focus on what occurs after the last date
for an automatic W.
A new item for AAC is to discuss the PUL assessment plan for the General Education core.
Items for Review, Discussion, or Action
 Baccalaureate degree Law in Liberal Arts—School of Liberal Arts (Erin Engels)
o Several suggestions were offered during the discussion. The proposal was revised to add a Business Law class
and SPEA classes were added. The reference to the Community Learning Network option was deleted. The
suggestion of an alternative name for the degree was considered, but no change was made.
o There was consensus agreement to recommend approval of the new B.A. degree Law in Liberal Arts.
 The proposal and supporting materials can be found at http://registrar.iupui.edu/appc/proposed_programsarchive.html
o The approval process for this degree is APPC–>EVC Paydar–>ALC–>IU Trustees–>Indiana Commission for Higher
Education (ICHE)

Background information on proposal for Art and Technology Minor—Jennifer Lee
o At an upcoming meeting, APPC will review the proposed Art and Technology Minor. Because the minor is
configured differently than the typical minor, Jennifer presented background information to assist individuals
when they review the proposal.
o This minor will be jointly administered by Herron and Informatics & Computing. Students who are pursuing a
BFA in Herron will take 18 credits within Informatics & Computing which will be combined with specific courses
in Herron in order to be awarded the minor. Students in Informatics & Computing with take 18 credits in Herron
which will be combined with specific courses in Informatics & Computing to be awarded the minor. While on
first read, it may appear that the student must take 36 credits to be awarded the minor, each student will only
be taking 18 credits outside of their major in order to receive the minor.
o The collaborative minor was developed out of the recognition that majors in both schools could benefit from the
course content in the other school and this minor eliminates the potential for duplication of content in the
courses taught in each school.
o The proposal is currently undergoing minor revisions with the plan to distribute the proposal to APPC before
12/19 so that review can occur at the 1/9/15 APPC meeting.

Change in OIA transfer credit practices—OIA
o Background
 The OIA has a historical practice dating back more than two decades that permits the responsible
department designee to adjust the amount of transfer credit awarded to an individual course by +1/-1 credit
(while staying within overall transfer credit ratio guidelines). This is an IUPUI-specific practice that is not
based on any current institutional or professional international credential evaluation practice.
 We recommend discontinuing this practice, but need to identify an optimal time to implement the
transition, as programs may review transfer credit allocations at multiple points in a student’s
undergraduate program. We therefore recommend that OIA implement the change “immediately,” i.e.
effective with all new transfer credit evaluations for the Fall 2015 admission cycle. Any transfer credit
articulations prior to this change would be grandfathered in and would not have their credits readjusted.
Any credit adjustments made in the past to support IUPUI course equivalence decisions and/or current 2+2
agreements would be honored for five years and/or until those agreements are up for renewal. This will give
us ample time to work with IUPUI programs on adapting to the change in practice.
o The recommended practice going forward: Credits cannot be added or subtracted from the original transfer
credit amount assigned to each course on the evaluation form. The amount of credit per course is determined
by the transfer credit ratio calculated for the foreign institution.
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

Adopted as administrative practice for new Fall 2015 admits.
Faculty who recorded grades in Canvas must read the email communications from UITS or the IUPUI Registrar prior
to attempting to submit grades.
Future Agenda Items
 IUPUI Campus Bulletin Change Proposal—February 2015
o Matriculation date and degree requirements
 Administrative proposal for handling students who have FNNs in all courses, but 1—Mary Beth Myers
 Certificate in Data Analytics, Department of Computer and Information Science—School of Science
 Conversion of an Area Certificate in Informatics to a stand-alone Certificate—School of Informatics and Computing
 Bachelor degree in Dental Hygiene to replace the Associate degree—School of Dentistry
 Bachelor of Science in Biostatistics and Data Science—Fairbanks School of Public Health
 Undergraduate Certificate in K-12 English as a Second Language Teaching—School of Education
 Undergraduate Certificate in Literacy and Learning—School of Education
 Undergraduate Certificate in Inclusive Special Education in Urban Schools (K-12)—School of EducationI
 Major in Nonprofit Management, Bachelor of Science in Public Affairs--SPEA
Meeting Schedule
Website: http://registrar.iupui.edu/appc/
2014-15 Academic Year
Date
Time
December 5, 2014
January 9, 2015
February 6, 2015
March 6, 2015
April 10, 2015
May 1, 2015
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
Location
CE 309
CE 406
CE 309
CE 406
CE 305
UL 1126
Meetings are first Friday of each month; there are some exceptions
Website: http://registrar.iupui.edu/appc/
Date
September 11, 2015
October 2, 2015
November 6, 2015
December 4, 2015
January 8, 2016
February 5, 2016
March 4, 2016
April 8, 2016
May 6, 2016
2015-2016 Academic Year
Time
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
Location
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Business Process:
Military Withdrawals
Updated 11/3/2014
The following process will be used when a student is called to active duty while enrolled in classes during a
given semester or when a student knows (and will be able to document) that the student is going to be called
to active duty before the immediate subsequent term.
1. Student receives active duty orders from the student’s branch of service.
2. Student forwards a copy of orders along with a signed letter stating the courses from with the student would
like to withdraw to the Office for Veterans & Military Personnel (OVMP).
 OVMP makes a copy of documents for scanning and indexing into student’s record via Onbase.
 OVMP notifies the school Recorder and updates AdRx notes to reflect military withdrawal.
3. OVMP forwards a copy of all documents to the Office of the Registrar. The Registrar’s Office:
 Drops the courses with W grades for the term.
 Initiates 100% refund through Bursar/ Financial Aid.
 Adds following transcript text to the student official academic record:
“Military Withdrawal: student withdrew due to military obligation”
4. Registrar’s office updates student’s Program/Plan Stack to reflect leave of absence (“Program Action” with LEAV
code).
 Student’s IU accounts (OneStart, OnCourse, IU email) will remain active for two years following military
withdrawal, unless the following occurs before the two year expiration:
o Notification of extended military orders in which case OVMP will notify Registrar as to the appropriate
status of the program/plan stack.
o Notification from student that the student will not be returning to school following deployment in
which case OVMP will notify the Registrar and the program/plan stack will be discontinued.
5. If the student returned within the two year period, the student will be readmitted into the institution at the
same academic status as when the student left (Higher Education Opportunities Act, Sec. 668.18).
 Student will be required to contact the OVMP and complete a Military Leave Return Form. The OVMP will
confirm continuous academic pursuit within the same program/ plan as when the student left.
6. The OVMP will notify the Registrar’s Office for the student to be term activated.
 Program/Plan stack LEAV is converted to RLOA (Return from Leave of Absence).
If the academic unit requires advising, the veteran will be expected to be advised after being term activated.
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