Nassau BOCES
Regents Test Scoring Meeting
Presented by
CIT/Student Support Services
November 15, 2013
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
1
Regents Test Dates
JANUARY
Monday, January 27
through
Thursday, January 30
JUNE (Common Core)
Tuesday, June 3
JUNE
Tuesday, June 17
Through
Wednesday, June 25
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
2
January Regents Timelines
• November 27, 2013:
– Signed Letters of Intent are due to Nassau BOCES (this
includes the approximate number of students who are
taking each Regents).
• December 6, 2013:
– Student data loaded and pushed to Level 0/1.
• December 13, 2013:
– A secured student/course file should be emailed to your
coordinator or put on the Nassau BOCES secure FTP site.
• January 22, 2014:
– Updated student data loaded and pushed to Level 0/1.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
3
June Regents Timelines
• March 12, 2014:
– Signed Letters of Intent are due to Nassau BOCES (this
includes the approximate number of students who are
taking each Regents).
• March 26, 2014:
– Student data loaded and pushed to Level 0/1.
• April 1, 2014:
– A secured student/course file should be emailed to your
coordinator or put on the Nassau BOCES secure FTP site.
• May 28, 2014:
– Updated student data loaded and pushed to Level 0/1
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
4
By January 22 (January Regents) and
May 28 (June Regents)
• Review the NYSSIS hold queue and make
corrections as needed. Without the NYSSIS ID
number, data falls out at the state level. That
means student scores can be lost.
• Corrections/additions must be made in student
system and pushed to Level 0/1 prior to the
return of completed answer sheets.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
5
Timeline for Returning
Answer Sheets
• January Regents answer sheets should be
returned to Nassau BOCES by February 3.
• June Regents answer sheets should be
returned to Nassau BOCES by June 30.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
6
Regents Scanning Service
Letters of Intent
Regents Scanning Service
In your packet.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
7
Regents Information
• The school score is still the “official score”. The
numeric score * has to be entered into Level 0/Level 1
via an Assessment Fact record.
– *Nassau BOCES only provides an item response
file to SED through SIRS.
• In January, Physics will be a secure, restricted exam.
– Printed scoring materials will be provided by the Office of State
Assessment.
– The answer sheet is provided in the booklet.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
8
Student/Course File Training
• We will be having a “hands on” file training
on November 22. Please sign up on My
Learning Plan.
• We will be providing a “test file” to practice
with.
• Please bring a laptop and any information
necessary to access your SMS.
• It is imperative that the person creating
the file attend this training.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
9
Student/Course File
• A sample file is included in your packet.
• This file will be used for pre-printing and
sorting of answer sheets and for IDW
reports only.
• Submit separate files for each Regents
exam.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
10
Student/Course File
Data Item
Maximum Size of Field
Non-Public Schools
Sample Data
Non-Public Schools
DistrictCode
8
80012345
LocationCode
4 (use leading zeros if needed)
012345
Version
10
2014-06-30
AdminMonth
3
Jan
StudentID
9 (use leading zeros if needed)
000123456
LastName
20
Doe
FirstName
20
Jane
GradeLevel
2 (use leading zeros if needed)
09
CourseSection
20
MA301-2 (Course-Section)
TeacherName
30 (Used only for sorting and
IDW reports )
Jane Smith or Mrs. Smith-H
(for honors), Smith/Jones
StateCourseCode
5 (See Below)
03001
DistrictName*
30 (use to override school code)
XYZ school
School*
30 (use to override Location code)
The Best HS
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
11
Student/Course File
• If a student is taking more than one Regents
exam, each exam should be listed separately
in a separate file.
• If a student’s or teacher’s name contains an
apostrophe (O’Toole) or a comma (Doe, Jr.),
the name has to be in quotes. Example:
“O’Toole”
• If you have co-teachers, both names can be
listed in the teacher field (Smith/Jones). Do not
exceed 30 characters. Do not use a comma
to separate names.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
12
State Course Codes
Course
Code
Sample Course Names
Regents Exam
01003
English/Language Arts III
Comprehensive English
01003CC
Eng/Lang Arts III Common Core
Comp. English Common Core
02052
Algebra I
Integrated Algebra
02052CC
Algebra I Common Core
Int. Algebra Common Core
02072
Geometry
Geometry
02106
Trigonometry/Algebra II
Algebra 2/Trigonometry
03051
Biology
Living Environment
03101
Chemistry
Chemistry
03001
Earth Science
Earth Science
03151
Physics
Physical Setting/Physics
04101
U.S. History
U.S. History & Government
04052
World History
Global History & Geography
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
13
Student/Course Files
• This .xls file must be password
protected and emailed to your
coordinator.
• When you email the file send the
password in a separate email to
your coordinator.
• New Coordinator List is included in
the packet.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
14
Student/Course Files
Who should be in these files?
– Students currently enrolled in a course
ending in a Regents exam
– Students who need to retake a Regents exam
for graduation or for a higher score.
• How does your school identify these students?
• Who provides the information for this file and
the order for the student answer sheets?
– Guidance Counselors? Chairpersons?
• What processes are in place to confirm the
child intends to sit for the exam?
• Additional charges for excessive “extra”
sheets.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
15
Password Protect
• File > Save As
• Tools > General Options
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
16
Password Protect
• Enter a password in the
Password to open box.
• Press OK and re-enter
password
• Press OK and Continue
to save as usual
• E-mail coordinator the
password.
• In a separate e-mail
attach the file
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
17
Common Core Regents
• In June, 20% of schools in NYS will be
contacted by the Office of State Assessment to
have their Common Core Regents exams
processed by Data Recognition.
• Common Core impact on January Regents
– Index Card Survey
– School
– Are you anticipating a larger number of students
taking the January ELA? Yes or No
– Estimation of the number of students.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
18
Common Core Regents
• ELA: All students first entering Grade 9 in
the 2013-14 school year or thereafter must
be provided with a high school English
course of study aligned to the CCLS and
pass Regents Exam in ELA (Common
Core), which is designed to be
administered at the end of Grade 11, to
meet graduation requirements.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
19
Common Core Regents
• For the June 2014 and August 2014
administrations only, students enrolled in
Common Core English courses may, at
local discretion, take the Regents
Comprehensive Exam in English (2005
Learning Standards) in addition to the
Regents Exam in ELA (Common Core).
• http://www.p12.nysed.gov/assessment/math/cc
math/transitioncc.pdf
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
20
Common Core Regents
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
21
Common Core Regents
• Math: Any student who in the 2013-14 school
year or thereafter, regardless of grade of
enrollment, begins his or her first
commencement-level math course culminating
in a Regents Exam in June 2014 or later must
take the New York State CCLS Regents Exam in
mathematics that corresponds to that course, as
available, and be provided with Common Core
instruction. Most typically, this first course will be
Algebra I (Common Core).
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
22
Common Core Regents
• For the June 2014, August 2014, and January
2015 administrations only, students receiving
Algebra I (Common Core) instruction may, at
local discretion, take the Regents Examination in
Integrated Algebra (2005 Revised) in addition
to the Regents Examination in Algebra I
(Common Core).
• http://www.p12.nysed.gov/assessment/math/ccmath/tran
sitioncc.pdf
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
23
Common Core Regents
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
24
Regents Test Booklet Orders
• Make sure that all test booklet orders have
been properly placed with OSA – The Office of
State Assessment. Online requests for
January exam materials were to be
submitted no later than November 8.
• Check the confirmation notice for accuracy.
• When tests are received, review the
packing slip enclosed in each box.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
25
I need additional
copies of an
examination. Can
I make a copy?
COPYING
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
26
After November 8th?
• If you need additional test booklets, call OSA –
Office of State Assessment immediately at (518)
474-8220 and follow their directions. They will
assist you to obtain the additional examination
materials that your school requires.
• “Administrators determining the need for additional
exam materials after that date (November 8) will
likely have to obtain them from a nearby regional
center on the day of the exam.”
• Nassau BOCES is a Regional Distribution Center!
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
27
Emergency Exam Materials
• Call (518) 474-8220 to request
the materials.
• Fax (518) 474-2021 a letter on
school letter head to include:
• The BEDS Code of the school.
• The exact material and quantities needed.
• Pick up will be Nassau BOCES.
• Fax the same letter to Nassau BOCES at 516
608-6616 – When the materials arrive, we will
hold them and prepare them for you.
• Otherwise?
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
28
Emergency Exam Materials
• Pick up of additional materials is on the day of the
exam. In June 2013, it was 8:00 am for morning exams
and 11:00 am for afternoon exams.
• The person picking up the exam
1. Must present picture ID.
2. Submit a letter on school letterhead which states the name of
the person picking up materials.
a) The exact materials including quantity must be stated in the letter.
b) It must be signed by the principal.
3. The letter must be countersigned and the log must be signed
by the pick-up person.
• The log and letters are submitted to the NYSED.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
29
When to Use an
Extra Answer Sheet
• A pre-printed sheet is not available for the
student.*
• The pre-printed sheet was damaged or destroyed
prior to test administration.
• The student’s ID is incorrect.
* If you extracted your Student/Course File from
your Student Management System and the
student was missing, go back to your student
system and Level 0 and check that the student
has been added.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
30
Extra Answer Sheet
DO NOT MAKE COPIES OF
A BLANK ANSWER SHEET
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
31
Extra Answer Sheet
• When using an extra answer sheet, all
information in the heading should be filled out.
– Use the official 9 digit local student ID number on the
answer sheet, including leading zeros.
– If the student is not from your school, make sure that
his or her home school’s name and BEDS code is on
the answer sheet.
– Do not assign a “pretend” ID.
• Only use a blank answer sheet provided by
Nassau BOCES.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
32
Extra Answer Sheet
• DO NOT USE ANOTHER STUDENT’S
ANSWER SHEET!
• The bar code is the ID of that student. You will
create multiple or incorrect records for a
different student.
• A child’s record could be lost.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
33
Administering The Exam
• Follow test administration directions as they are
printed in the School Administrators Manual
(SAM) for each test as directions vary slightly.
• Proctoring: Teachers should be walking around
the room during the administration of the test.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
34
Administering The Exam
• If applicable, bubble the alternate language bubble on
the answer sheet.
• Bubble any testing accommodations for IEP, 504 or LEP
students at time of testing.
IEP or 504 Plan Accommodations
LEP Accommodations
Alternate Language
Chinese
Flexibility in scheduling/timing
Time extension
Flexibility in setting
Separate location
Haitian Creole
Method of presentation (excluding Braille)
Translated edition
Korean
Method of response
Bilingual dictionary/glossary
Russian
Other
Oral translation
Spanish
Braille
Responses written in native language
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
35
Cheating?
• Students can be said to have committed fraud only when
there is evidence that they attempted either to obtain or
give aid while taking an exam.
• When an exam is canceled, no score may be entered on
the student’s permanent record.
•The principal must report the following misconduct by
students and testing irregularities in writing on school
letterhead to OSA via fax to 518 474-1989 or by email to
emscassessinfo@mail.nysed.gov.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
36
Administering The Exam
• BLUE OR BLACK INK must be used for bubbling – no
markers!
• NO RED ink or pencil may be used.
• To change an answer, “X” out the first choice and fill in the new
choice.
○ ● ○ ●
If a student changes his/her mind, the student
should circle the correct answer if the answer had
already been “x’d” out.
○ ● ○ ●
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
37
Scoring
– Where can I write on the student’s
answer sheet?
– What color ink can I use to score and fill
in constructed response questions?
– Who can score these assessments?
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
38
Scoring
• Where can you write on the student’s
answer sheet (MC)? You cannot!
• This includes “X’ing” out the bubbles and
marking the question numbers.
• “If the students’ responses for the
multiple-choice questions are being
hand scored prior to being scanned, the
scorer must be careful not to make any
marks on the front of the answer sheet
except to record the scores in the
designated score boxes.”
Information Booklet for Scoring … January, June and August 2013 Regents
.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
39
Scoring
• What color ink can I use to score and
fill in constructed response
questions?
• To fill in constructed response scores use blue or
black ink.
• Who can score these assessments?
– Effective January 2013, teachers are no longer
permitted to score their own students’ answer
papers. This means that teachers currently
instructing students in the coursework associated
with a particular Regents Exam or RCT may not
score those students’ answer papers for that exam.
This prohibition includes special education and
academic intervention services (AIS) teachers.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
40
Scoring
• Quality control is needed to make sure that ALL
constructed response bubbles have been filled in
correctly.
NOTE: If the score is “zero,” this MUST also be
bubbled in.
• Make sure you have added scores correctly. You
are no longer allowed to go back to the
constructed responses and look for additional
points, but you can and must fix an addition error
or bubble in missing bubbles.
• Remove all answer sheets from booklets after
constructed responses have been scored.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
41
After Testing, cont’d
• Confirm that the number of answer sheets is the same as
the number of booklets.
• Record student scores for report cards.
• Return answer sheets on or before the due date – Feb. 3.
We have to process tests within the time frame set for
BOCES by NYSED.
• DO NOT RETURN BLANK ANSWER SHEETS. DO NOT
RETURN BOOKLETS TO Nassau BOCES.
• No post-it notes, paper clips, staples or stray marks
should be left on the answer sheet.
• Please use the box(es) and pre-paid shipping label(s)
provided for you. If box is lost or damaged, please
notify us.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
42
After Testing, cont’d
• Fill out the check list cover sheet that came with your
answer sheets. Make sure you go down the list to
avoid missing a step.
• The cover sheet also has an answer sheet count.
– The first count is under the heading “School Count” and
is filled out by the school.
– The “BOCES Count” is completed by BOCES during
scanning process. If there is a discrepancy you will be
contacted.
– Place the cover sheet on top of the answer sheets in
the Test Scoring box.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
43
ASAP Reports
Assessment Scoring and Analysis Progran
• Go to http://asap.nasboces.org
• Sign in using your schools Level 0 User ID
and Password.
• ASAP Reports are available once answer
sheets are scanned and processed.
– Check routinely for student data and contact your
test coordinator if students are missing or
incorrect information is uncovered.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
44
Assessment Scoring and Analysis Program
User ID:
Password
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
45
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
46
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
47
Using ASAP Reports
• Before you submit load “Assessment Fact” to Level 0
compare hand-scored results to ASAP.
• Is ASAP ever wrong?
• Duplicate ID’s – second scan over-rides the first.
Check for missing scores. (Two students with the
same ID.)
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
48
Why is this important?
• Errors in scoring can determine whether or not the
student passed or failed the exam.
• Students may be re-taking a course or the exam
because they thought they failed.
• Students may have been told they passed, when
they did not.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
49
Common Errors
• Addition Errors – This one was pretty typical
• This was Earth Science:
41
65
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
50
Common Errors
• Counting Errors
• This was Global History and Geography:
23
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
51
Common Errors
• Counting Errors
• This was U.S. History and Government:
21
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
52
Common Errors
• Data Entry Error
• This was done perfectly – but was entered incorrectly. This
student received the same scale score as the student following
him or her. It was a “23”. Ouch!
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
53
To be placed on your desktop…
• http://www.p12.nysed.gov/assessment/hsgen/
Office of State Assessment
• http://portal.nysed.gov/
NYSED Business Portal
• http://data.nasboces.org/l2rpt
L2RPT Verification Reports
• http://www.p12.nysed.gov/irs/
NYSED Information and Reporting Service
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
54
To be placed on your desktop…
• http://nces.ed.gov/ccd/schoolsearch/
National Center for Education Statistics Search
for Public School schools
• http://www.p12.nysed.gov/newsnotes/
NYSED News & Notes page - Important
announcements are posted here.
• http://www.nassauboces.org/testscoring
Nassau BOCES Test Scoring Web Page
• http://www.nassauboces.org/page/374
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
55
Regents Fast Score Service
Goals
•
•
•
•
•
Quick turn around time
Ease of use for schools
Cost effective
Minimize handling of answer sheets
Minimize score discrepancies
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
56
What’s Included?
• Pre-printed answer sheets
• In-school scanning via web-based interface
that controls scanner
• Vendor verification of spurious marks
• NB Test Scoring Service scores tests
• Post-scan/score reports and files produced
by Test Scoring.
• Follow-up detailed analysis reports produced
by the IDW (if you subscribe to service).
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
57
Regents Fast Score Service
• We can provide a 24 hour turn around time for Regents results if you
subscribe to our Fast Score Service.
– Four hour turn around time for answer sheet verification
(approximate time – based on the time when the assessments are
submitted).
• The verification process will catch blank constructed responses,
missing student IDs, missing student names, or bad image.
• The clock starts at the time the scanned file is sent to the vendor
(during regular business hours).
– 24 hour turn around time starts once Nassau BOCES receives the
verified file from the vendor.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
58
Epson WorkForce® Pro GT-S80
Document Image Scanner
Nassau BOCES needs to
know as soon as
possible if your school is
interested in Fast Score.
Scanners must be order.
Installation and training
must be scheduled.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
59
Regents Fast Score Service
• school will purchase Epson WorkForce® Pro GT-S80
scanner and scanner service. The scanner becomes the
responsibility of the school.
• Nassau BOCES will provide
– EASE web-based software from Optimum Solutions
Corporation (OSC).
– onsite scanner setup (the school technician should be
present in case school settings need to be changed).
– software training.
– student score reports.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
60
EASE
(Educational Assessment Scoring Environment)
Login prompt
Each school, where Regents scanning will take place, will be given
its own unique login and password. Entering this information ensures
that the scanned tests will be correctly tracked and saved in the
proper locations.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
61
• The scan operator in the school will select the exam to
be scanned from the drop-down list.
• Scanned images are saved on the local computer and
then transmitted for processing.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
62
EASE Scanning Interface displays a test as it’s scanned.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
63
Before you exit the scanning
process you must confirm:
Upon ending the scanning
process you are asked if you
want to transfer the images to
the central server.
During file transfer, you are
presented with a status window
showing you the progress of
the transfer.
Upon completion of the transfer, an email is sent notifying everyone of the
presence of a new batch.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
64
After Sending the File
• OSC will send an email to designated school
test scoring scan operators that the batch has
been received. It will also include the number of
scanned documents.
• Each batch will generate a separate email. At
this point, four hour (approximate) processing
begins depending on the time that the batch is
submitted .
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
65
Verification Process, cont’d
• If any missing constructed responses,
missing ID’s or bad images are detected
the school will be notified via email. The
scan operator will correct the errors and
rescan the sheets.
• When there are no errors, the designated
scan operator will receive an email that the
batch has been completed.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
66
Post Verification
• OSC will provide to Nassau BOCES
– Assessment data file for NB to score.
– File of scanned images. (OSC will NOT retain
images.)
– Audit log of selections made during
verification process. These are item changes
that needed verification.
Robert E. Lupinskie Center for Curriculum, Instruction and Technology • Student Support Services •
One Merrick Avenue, Westbury, NY 11590 • (516) 608-6612 • Fax: (516) 608-6616 www.nassauboces.org/cit
67