VIVA 16TH ANNUAL
USERS GROUP MEETING
October 25, 2012
Virginia Library Association
Williamsburg, VA
John Ulmschneider, VCU, VIVA Outreach Committee Chair
Kathy Perry, VIVA Director
Agenda
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Welcome and VIVA Update: Kathy Perry, VIVA Director
Vendor Introductions
Panel Session:
Exceptions to Every Rule: Managing the Ongoing Migration to
e-Books and Streaming Media

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

Karim Khan, Loudoun County Public Libraries
Elizabeth Kocevar-Weidinger, Longwood University
Terry Metz, Washington and Lee University
Diane Smith, George Mason University
Moderated by John Ulmschneider, VCU University
Librarian and Chair of the VIVA Outreach Committee
VIVA Update
We’re moving
to Arlington!
VIVA, Arlington Campus Library, Founders Hall
George Mason University, MS 1D1
3351 Fairfax Drive, Arlington, VA 22201
VIVA Budget Update
VIVA Budgets from All Sources
$18,000,000
$16,000,000
$14,000,000
$12,000,000
Private Nonprofit
Public Institutions
New General Assembly
General Assembly
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY 13
(est.)
Estimated VIVA Budget from All
Sources, FY2013
New General
Assembly, 9%
Private
Institutions, 16%
Public Institutions,
36%
General
Assembly, 39%
VIVA Expenditures 2010-12
Travel & Training
<1%
ILL 3%
Central
Administration
3%
Collections 93%
Updates on Committee Work
VIVA’s Balanced Scorecard Strategy Map
CUSTOMER
Deliver Value Equitably
Maximize Access
FINANCIAL
Maximize Resources
Demonstrate Value
Fund for the Present & the Future
PROCESS
Strengthen Communication
Nurture Engagement
Ensure Efficient & Effective Operations
LEARNING & GROWTH
Build Staff Capabilities
Explore Wider Vision
Optimize VIVA Culture
Steering Committee
Gene Damon, Chairperson
 Retreat Action Items
 Organization Committee
 Scholarly Publishing and Respository Services
 Universal Borrowing
 Collection Analysis
 Video Preservation
 Cooperative Cataloging

Outreach Committee




John Ulmschneider, Chairperson
Completed new brochure: Delivering VALUE:
Equitably, Cooperatively, and Cost-Effectively
Working on a long-term review of VIVA
communications and publicity
Reviewing the VIVA website with an eye toward
streamlining the communications
Resource Sharing Committee




Ralph Alberico, Chairperson
14th VIVA Community Interlibrary Loan Forum
Successful loading of the VIVA holdings shared by
all of the public institutions into the OCLC WorldCat
Knowledge Base
Upcoming development of training materials for the
OCLC WCKB and Direct Request for Articles service
Balanced Scorecard Project: ILL
Turnaround Times, Preliminary Results
Average Lending Times in Hours
50
Threshold
40
30
20
10
0
Articles


Loans
Overall
Based on stats received from five of the six doctoral institutions from the
period of February to April 2012, a total of over 10,000 books and
articles
Goal had been under 48 hours
2012 Interlibrary Lending Among
VIVA Members
Public 4-Year &
Doctorals, 66%
Privates, 28%
Public 2-Year, 5%
VIVA Interlibrary Loans to Other VIVA
Members, FY1996-2012
Over 1.8 million books and articles shared!
140,000
120,000
100,000
80,000
Privates
Public 2-Year
Public 4-Year
60,000
40,000
20,000
1995-96
1996-97
1997-98
1998-99
1999-00
2000-01
2001-02
2002-03
2003-04
2004-05
2005-06
2006-07
2007-08
2008-09
2009-10
2010-11
2011-12
-
Resources for Users Committee

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



Sharon Gasser, Chairperson
Cancellation of American Journal of Psychiatry as of
December 31, 2012
Expiration of the MLA contract (July 1, 2013) and a
new RFP committee established for this resource
Review of APANet
Review of Oxford Reference Online in 2013
E-books, e-books, e-books!
Update on Cost Sharing

Public Institutions:
 Mergent
and IEEE cost sharing formulas are being
analyzed for FY14

Private Institutions:
 Mergent,
Oxford Reference Online, and ProQuest
Dissertations and Theses are moving to Private Pooled
Funds
E-books Overview



General Assembly allocated new funds in each
year of the upcoming biennium (FY’s 2013 and
2014).
The intent for this new base funding includes ebooks, particularly STEM-H (Science, Technology,
Engineering and Mathematics and Health) titles.
A cooperative cataloging subcommittee has been
tasked with developing protocols to help members
work working with records from these e-book
initiatives.
RFI: Academic E-book Packages


VIVA conducted a Request for Information for Academic EBooks with a response deadline of February 22, 2012.
RFI Committee

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
Tara Cassidy (VCCS), Chair
Erin Crane (Liberty University)
Anna Creech (University of Richmond)
Dawn Dawson (University of Virginia)
Elizabeth Kocevar-Weidinger (Longwood University)
Meg Manahan (George Mason University)
Ex Officio:

Amanda Echterling (JMU Procurement)

Kathy Perry (VIVA)
The RFI Committee completed a survey of VIVA institutions
about their current spending practices related to e-books and
their interest in e-book products.
RFI: Academic E-book Packages


VIVA was looking for: 1) competitive pricing, 2) less restrictive
DRM, 3) unlimited simultaneous use, and 4) ability to continue
ILL.
Negotiations are underway for packages from two vendors:
 Elsevier: E-book frontlist collection for 2013 (~650 titles)
 Springer: Four subject collections for 2013:
Behavioral Science (~85 titles),
 Biomedical and Life Science (~560 titles),
 Computer Science (~1,100 titles), and
 Earth and Environmental Science (~285 titles).

RFP: Demand Driven Acquisitions
for E-Books


VIVA conducted a Request for Proposal for Demand
Driven Acquisitions for E-Books with a response
deadline of September 27, 2012.
RFP Committee
Cheri J Duncan (James Madison University), Chair
 Alison Armstrong (Radford University)
 Tara Cassidy (VCCS)
 Anna L Creech (University of Richmond)
 Dawn Dawson (University of Virginia)
 O'Brien, Leslie (Virginia Tech)
 Suzy Szasz Palmer (Longwood University)
 Ex Officio:
 Amanda Echterling (JMU Procurement)
 Kathy Perry (VIVA)

RFP: Demand Driven Acquisitions
for E-Books
Today
November
December
January
February
th:this
th: Vendor
th:
The RFP Committee
November met
13
December
One
morning
day
6January
to 15February
Fair
at 20th:
review the
Virginia
responses
Commonwealth
Recommendation
and determine
Tentative
University
goes
Award
to datestart
Tentative
finalists.
the Steering Committeedate for the
November 14th: Evaluation formDDA
is due
program
from VIVA members
VIVA Full-Text Downloads
FY03 – FY12
Grand Totals for Full-Text Downloads
10,000,000
9,000,000
8,000,000
7,000,000
6,000,000
5,000,000
4,000,000
3,000,000
2,000,000
1,000,000
0
FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12
Total
Notable Usage Trends: OVID LWW
OVID Lippincott Williams & Wilkins Total Access Collection:
Full-Text Requests
400000
350000
300000
250000
Private
Public 2 Year
Public 4 Year
Public Doctoral
200000
150000
100000
50000
0
FY09
FY10
FY11
FY12
Notable Usage Trends: Safari
ProQuest Safari Tech Books: Full-Text Requests
2500000
2000000
1500000
Private
Public 2 Year
Public 4 Year
Public Doctoral
1000000
500000
0
FY09
FY10
FY11
FY12
Vendor Introductions
APA: Neil Lader
Bowker: Randy Boecker
EBSCO: Ann Murdock
Gale: Kate Vincent
IEEE: Joe Vaitkus
OCLC: Christine Kirby
OUP: Jenifer Maloney
ProQuest: John Baudassi and Kim Robinson
Exceptions to Every Rule: Managing the Ongoing
Migration to e-Books and Streaming Media
Terry Metz
University Librarian
Washington and Lee
University
Karim Khan
Branch Manager, Rust Library
Loudoun County
Public Libraries
Elizabeth KocevarWeidinger
Instruction/Reference
Services Librarian
Longwood University
Diane Smith
Associate University Librarian
for Research and Education
Services
George Mason University
Moderated by John Ulmschneider
University Librarian, Virginia Commonwealth University
and Chair of the VIVA Outreach Committee
Panelist Presentations
To Karim’s Presentation
To Liz’s Website
To Terry’s Presentation
To Diane’s Presentation
To John’s Presentation
www.vivalib.org
V