Winter 2012
End-of-Course Assessments
Training Materials
Algebra 1 EOC Assessment
Biology 1 EOC Assessment
Geometry EOC Assessment
1
Test Administration Manual
• This presentation is available at
http://oada.dadeschools.net/Tes
tChairInfo/1213WinterEOCPowerpoint.ppt.
• One manual is provided for the
Winter 2012, Spring 2013, and
Summer 2013 EOC assessments
administrations.
• Instructions for computer-based
(CBT), paper-based (PBT), and
accommodated form
administrations are included in
this manual.
2
Glossary of Terms
PearsonAccess – www.pearsonaccess.com/fl
(Blue site)
• A website used for almost all test preparation (e.g., PreID), setup,
administration, and reporting tasks.
• Correct test administration must be selected each time you log in.
• Requires a username and password.
• Link to support materials:
www.FLAssessments.com/EOC
• PearsonAccess will timeout after 14 minutes of inactivity.
3
Glossary of Terms
PearsonAccess Training Center
(Brown site)
• Accessed from the Training
Center tab on PearsonAccess
home page.
• Provides an opportunity to
̶
̶
practice PearsonAccess tasks
manage the Infrastructure Trial in
preparation for testing
• Requires a username and
password.
www.FLAssessments.com/TrainingCenter
4
Glossary of Terms
Proctor Caching
• A process of locally loading or “caching” test content on a computer at
the school level.
• Does not require a separate caching server and can run on any
workstation on the network that meets minimum requirements.
• Software is provided by Pearson.
• Reduces test delays due to network congestion.
• Provides students with a more seamless testing experience.
• Required for all FCAT/FCAT 2.0/EOC computer-based testing
in Florida.
2012–2013 EOC Assessments
Technology Coordinator Guide
(EOC TCG)
5
Glossary of Terms
TestNav 6.9 (TestNav)
• Platform for Florida’s
FCAT/FCAT 2.0/EOC
computer-based statewide
assessments.
• Software application installed
either on a file server or on
each computer that will be
used for testing.
EOC TCG
6
Glossary of Terms
TestHear
• Platform used to deliver accommodated forms (e.g., large print,
zoom, color contrast, screen reader, assistive devices) for
Florida’s FCAT/FCAT 2.0/EOC computer-based statewide
assessments.
• Software application installed on each computer that will be
used to test students who require computer-based
accommodated forms.
• TestHear will operate on Windows PC workstations and on
Macintosh workstations that have Mac OS 10.5 or later installed
and are running Windows (e.g., via Boot Camp).
EOC TCG
7
What’s New for
2012-2013
TestHear Software Update
• A new version of TestHear was released prior to the Fall
2012 Retake administration.
• Schools that did not administer TestHear accommodated
forms of the Fall 2012 Retakes will need to download and
install the newest version of TestHear prior to administering
an accommodated form of any EOC assessment.
• The newest version of TestHear is available at
www.FLAssessments.com/downloads.
EOC TCG and EOC TAM, page 8.
8
Glossary of Terms
ePAT
• Electronic Practice Assessment Tool
• Provides students an opportunity to practice using the
computer-based platform prior to testing.
• Available for download at www.FLAssessments.com/ePATs.
• Download ePAT launcher separately from practice test content.
• Accommodated ePATs are also available. Launcher is bundled
with the practice test content for accommodated forms.
• Scripts and instructions for downloading ePATs are under the
Resources tab.
EOC TAM, page 22.
9
What’s New for
2012-2013
TestHear ePats Update
• New version of TestHear ePats (FCAT 2.0 and EOC) have
been recently released.
• Schools will need to download and install these new ePats
prior to the Winter 2012 EOC Assessment.
– Note: The installation of the new ePats will uninstall any
old software automatically.
• All old software, even for non-EOC subjects, must be
removed from the computers by installing the new ePats.
• The ePats are available at www.FLAssessments.com/ePats.
10
Training Packet, pages 2-3.
EOC Test Administration
Schedule
EOC tests must be administered in the following order:
Subject
Testing Window*
Biology 1
November 28 - December 4
Algebra 1
December 5-11
Geometry
December 12-19**
* Testing must begin on day 1 of each testing window. All paperbased accommodations must be completed on day 1 of the testing
window, if applicable .
**No testing on December 13; Secondary Early Release day.
11
EOC Test Administration
Schedule
Testing Duration
• Each Algebra 1, Biology 1, and Geometry EOC Assessment will
be administered in one 160-minute session with a scheduled 10minute break after 80 minutes.
– Students are not allowed to talk during the break.
– Individual restroom breaks are permitted as needed.
• Any student who has not completed the test by the end of the
allotted time may continue working; however, testing must be
completed within one school day.
• Students may be dismissed from the testing room after the 10minute break as they complete testing.
– However, no special incentives should be given to students to
encourage them to finish early.
EOC TAM, page 3.
12
Students to be Tested
Algebra 1
The following students MUST take the Winter 2012 Algebra 1
EOC Assessment:
• All students who are enrolled in and completing one of the
following courses by the end of the first semester:
– Algebra 1 – 1200310
– Algebra 1 Honors – 1200320
– Algebra 1-B – 1200380
– Pre-AICE Mathematics 1 – 1209810
– IB Middle Years Program/Algebra 1 Honors – 1200390
– Algebra 1 for Credit Recovery - 1200315
– Algebra 1B for Credit Recovery - 1200385
Note: Students taking an annual course will NOT test in the winter.
13
EOC TAM, page 3.
Students to be Tested
Algebra 1 (cont.)
The following students are eligible to participate in the Winter
2012 Algebra 1 EOC Assessment administration:
• Students who need to earn a passing score for course credit
• Students who entered 9th grade in the 2010–11 school year
– who have not yet taken the assessment to be averaged as 30% of
their course grade
– who are in grade forgiveness programs and wish to retake the
assessment to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take
the assessment to earn course credit
14
EOC TAM, page 3.
Students to be Tested
Biology 1
The following students MUST take the Winter 2012 Biology 1 EOC Assessment:
• All students enrolled in and completing one of the following courses by the
end of the first semester:
– Biology 1 – 2000310
– Biology 1 Honors – 2000320
– Pre-AICE Biology – 2000322
– Biology Technology – 2000430
– Biology 1 PreIB – 2000800
– IB Middle Years Program Biology Honors – 2000850
– Integrated Science 3 – 2002440
– Integrated Science 3 Honors – 2002450
– AP Biology – 2000340 (if taken to satisfy the high school Biology 1
graduation requirement) This course was omitted from the list in the
manual.
– Biology 1 for Credit Recovery – 2000315
– Integrated Science 3 for Credit Recovery - 2002445
Note: Students taking an annual course will NOT test in the winter.
EOC TAM, page 4.
15
Students to be Tested
Biology 1 (cont.)
The following students are eligible to participate in the Winter
2012 Biology 1 EOC Assessment administration:
• Students who entered 9th grade in the 2011–12 school year
– who have not yet taken the assessment to be averaged as 30% of
their course grade
– who are in grade forgiveness programs and wish to retake the
assessment to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take
the assessment to earn course credit
EOC TAM, page 4.
16
Students to be Tested
Geometry
The following students MUST take the Winter 2012 Geometry
EOC Assessment:
• All students enrolled in and completing one of the following
courses by the end of the first semester:
– Geometry – 1206310
– Geometry Honors – 1206320
– IB Middle Years Program Geometry Honors – 1206810
– Pre-AICE Mathematics 2 – 1209820
– Geometry for Credit Recovery - 1206315
Note: Students taking an annual course will NOT test in the winter.
EOC TAM, page 4.
17
Students to be Tested
Geometry (cont.)
The following students are eligible to participate in the Winter
2012 Geometry EOC Assessment administration:
• Students who entered 9th grade in the 2011–12 school year
– who have not yet taken the assessment to be averaged as 30% of
their course grade
– who are in grade forgiveness programs and wish to retake the
assessment to improve their course grade
• Students in a credit acceleration program (CAP) who wish to take
the assessment to earn course credit
EOC TAM, page 4.
18
File Download Manager (FDM)
19
SAMPLE FDM REPORT
Graduation Requirements for
Incoming 9th Graders
20
Weekly Briefings
• The following briefings provide pertinent
information regarding the EOC:
– Briefing ID #: 12664: Modification of End of
Course (EOC) screen in ISIS
– Briefing ID #: 11986: New ISIS/TRACE End
Of Course Processes
– Briefing ID #: 11579: End of Course
Guidelines as of March 1, 2012
21
Students to be Tested:
Special Programs
Program
District
Number
School
Number
Participation
Status
Registration/Reports
Middle
71
0300
MUST
Florida Virtual School
Program
High
71
0400
Florida K-8 Virtual School
50
7079
MUST
Florida K-8 Virtual School
Continuity Program
M-DOA
13
7001
MUST
Miami-Dade Online
Academy
Florida Home Education
13
9998
MAY
Home Education Office
McKay Scholarship
13
3518
PRIVATE – MAY
PUBLIC - MUST
ESE Office
Florida Tax Credit
Scholarship
97
9998
MAY
Registration – Region
Reports – FLDOE
Merrick
Hospital/Homebound*
13
9732
MUST
Merrick HHIP
FLVS
Fulltime
*M-DCPS Program not in Test Administration Manual.
EOC Manual pages 5-6 and Training Manual, pages 11-12, 16-18.
22
Students to be Tested
Students with Disabilities (SWD)
• Eligible students with disabilities participate in the applicable
EOC test(s) in one of the following with, or without
accommodations, as documented on an IEP or 504 Plan.
English Language Learners (ELLs)
• Eligible ELLs are expected to participate in the applicable
EOC test(s) no matter how long these students have been
receiving services.
EOC TAM, page 6.
23
Students with Disabilities
Accommodations
Students with Disabilities
• Must be documented on the student IEP or Section 504
plans
• Administration Accommodations
− Flexible presentation
− Flexible responding
− Flexible setting
− Flexible scheduling
• Paper-based Accommodations
− Regular print
− Braille
− Large print (New as Unique Accommodation for CBT;
beginning in Spring 2013)
EOC TAM, page 7 and Appendix A.
24
Platform: TestHear
Flexible Presentation
Assigning an Accommodated Form
•
Click “Specify” or “Override” on the Session Details screen to assign a
specific form.
Form Name in
Accommodations Offered
PearsonAccess
Lrg Prt
Large Print
Zoom
Zoom
Con
Color Contrast
Scr Rdr
Screen Reader
Lrg Prt+ Con
Large Print and Color Contrast
Lrg Prt+Scr Rdr
Large Print and Screen Reader
Lrg Prt+ Con+Scr Rdr
Large Print, Color Contrast, and Screen Reader
Zoom+ Con
Zoom and Color Contrast
Zoom+Scr Rdr
Zoom and Screen Reader
Zoom+Col Con +Scr Rdr
Zoom, Color Contrast, and Screen Reader
Con+Scr Rdr
Color Contrast and Screen Reader
Assistive Devices
Assistive Devices
EOC TAM, pages 103-104.
25
English Language Learners
Accommodations
English Language Learners (ELL)
• ESOL Levels 1-4 Only
– Students who are currently receiving services in a
program operated in accordance with an approved
district LEP plan:
 Flexible Setting
 Flexible Scheduling
 Additional Time
 Assistance In Heritage Language
 Approved Dictionary
EOC TAM, page 160.
26
Test Administration and Security Procedures
State and District Requirements
• Standards, Guidelines, and
Procedures for Test
Administration and Test
Security available at
http://oada.dadeschools.net
/TestChairInfo/InfoForTestC
hair.asp
– Adopted by School Board
– General Guidelines
• Florida Test Security Statute
and Rule
• School Procedural Checklist
• District-Level Certification
Form
27
Florida Statute and State Board
Education Rule
Prohibited Activities
• Reading the passages, test items, or performance tasks.
• Revealing the passages, test items, or performance
tasks.
• Copying the passages, test items, or performance tasks.
• Explaining or reading test items or passages for
students.
• Changing or otherwise interfering with student
responses to test items.
• Causing achievement of schools to be inaccurately
measured or reported.
• Copying or reading student responses.
28
EOC TAM, pages 13-14.
Florida Statute and State Board
Education Rule
Prohibited Activities
• Allowing students to handle secure materials
before or after test administration.
• Leaving secure materials unattended.
• Leaving secure materials in classrooms or taking
them out of the building overnight.
• Administering the EOC to family members.
EOC TAM, page 13-14.
29
Electronic Devices Policy
Prohibited Activities
• Possession of any electronic device that reproduces,
transmits, calculates, or records IS cause for invalidation.
− “Possession” is defined as “within arm’s reach,” even
if the electronic device is not visible.
− Students should not have cell phones in their pockets,
clipped to their belts, at their desks, or anywhere
they can be easily accessed during a break or testing.
• Test administrators and proctors should also turn-off
their electronic devices during testing.
EOC TAM, page V, 307.
30
General Security Guidelines
•
•
•
•
•
•
•
Do
Provide secure storage
Restrict access
– 3 or fewer keys
Handle secure materials,
including affixing of labels in a
limited-access area
Secure visual barriers on
computer workstations
Maintain documentation
– Chain of custody
– Book assignment to students
Train test administrators and
proctors
Monitor students during lunch
or extended breaks
•
•
•
•
•
Do Not
Allow unauthorized access to
materials or content
Open secure materials prior to
date allowed
Allow untrained or uncertified
staff to test students
Coach or provide assistance
during test administration
View, review, copy, or debrief
test content
EOC TAM, page 13.
31
Reporting Irregularities
• All school staff are professionally responsible for
ensuring appropriate administration procedures
and reporting any irregularities.

Reporting procedures
− Specified in Standards, Guidelines, and Procedures for
Test Administration and Test Security
 School Assessment Coordinator/Principal
 Student Assessment and Educational Testing
 Region Center and/or appropriate District
Administrative Office
 Appropriate investigative unit, if applicable
EOC TAM, page 14.
32
Caveon Data Forensics
• The FLDOE has contracted with Caveon Test
Security to provide its Caveon Data Forensics™ for
all statewide assessments.
• Caveon will analyze data to identify highly unusual
test results for two primary groups:
– Students with extremely similar test responses;
and
– Schools with improbable levels of similarity,
gains and/or erasures.
• Flagging only the most extreme results
33
What’s New for
2012-2013
Testing Rules Acknowledgment
• All EOC assessments include a Testing Rules
Acknowledgment that reads, “I understand the testing
rules that were just read to me. If I do not follow
these rules, my test score may be invalidated.”
• Prior to testing, students must acknowledge the testing
rules that the test administrator reads to them by checking
a box (in TestNav) or clicking a circle (in TestHear) next to
the statement. Students taking a paper-based test will
sign below the acknowledgment.
EOC TAM, page 29.
34
Test Administrator
Before, During, and After
Testing
EOC TAM, page 315.
35
Test Administrator Before Testing
Communicate Testing Policies
Communicate Testing Policies to
Parents/Guardians and Students
• Electronic Devices Policy—If students are found with
ANY electronic devices, including, but not limited to, cell
phones and smartphones, during testing or during breaks,
their tests will be invalidated.
• Leaving Campus—If students leave campus before
completing the test (for lunch, an appointment, or illness,
etc.), they WILL NOT be allowed to complete the test.
• Testing Rules Acknowledgment—Prior to testing,
students will be asked to affirm a Testing Rules
Acknowledgment that reads: “I understand the testing rules
that were just read to me. If I do not follow these rules, my
test score may be invalidated.”
EOC TAM, page 27.
36
Test Administrator Before Testing
Security Agreement Forms
• Sign and return the Florida EOC Test Administration and
Security Agreement, which indicates that the test
administrator:
 Has received training
 Has read the Test Security Statute and State Board
Rule
 Has read all applicable portions of the Test
Administration Manual
 Understands and agrees to adhere to all test security and
administration policies and procedures
• Sign and return a Test Administrator
Prohibited Activities Form
EOC TAM, pages 305 & 307.
37
Test Administrator Before Testing
Establish an Appropriate Setting
• Tests should be administered in a room that has comfortable
seating, good lighting, adequate ventilation, and sufficient
workspace for students to use their test materials.
• Students must not be able to easily view other students’ computer
screens, work folders, or test and answer books.
– Install visual barriers
• Post the sign that reads TESTING—Please Do Not Disturb on all
entrances to the testing room and display starting and stopping
times for students as soon as testing begins.
• Remove or cover all visual aids in the room.
– Students may not have access to any unauthorized aids.
EOC TAM, page 86.
38
Test Administrator Before Testing
Establish an Appropriate Setting
• Display the student comment form URL
(www.FLAssessments.com/EOCStudentCommentForm) on
the day of testing, or create shortcuts on student
workstations to ensure each student is able to complete the
form after testing.
• When you arrive on the day of testing, open each student
workstation in the testing room to the student login screen,
but do not log in for students.
• Ensure that you have a way to contact the technology
coordinator or the school assessment coordinator without
leaving the room unattended.
EOC TAM, page 86.
39
Test Administrator Before Testing
Materials Needed for Testing
Test Administration Manual
• You will need the 2012-2013 End-of-Course Assessments Test
Administration Manual to read the test administration script(s) to
students.
• When testing students who are allowed certain accommodations,
you may need to modify the scripts.
• Scripts and instructions for the administration of paper-based
forms are provided in Appendix A.
• Appendix D on page 284 is the CBT Test Administrator Quick
Reference Guide.
– This guide lists possible error messages students may
encounter, explanations for each message, and possible
solutions.
EOC TAM, page 24-26.
40
Test Administrator Before Testing
Materials Needed for Testing
Student Authorization Tickets
• For each test session, each student needs a Login ID and a
test code (password), which are printed on the Student
Authorization Tickets.
• Students will need a pen or pencil during testing to sign their
tickets.
• Student Authorization Tickets must be handled in a secure
manner and returned to the school assessment coordinator
immediately after each day of testing is completed.
• The test administrator will give each student a ticket
only AFTER all students have entered the testing
room, and all tickets must be collected BEFORE
students leave the testing room.
EOC TAM, page 8.
41
Test Administrator Before Testing
Materials Needed for Testing
Student Authorization Tickets (cont.)
EOC TAM, page 8.
42
Test Administrator Before Testing
Materials Needed for Testing
Session Roster
•
A Session Roster is a list of all students scheduled in a test session that displays
important information including:
̶
̶
̶
̶
̶
̶
̶
̶
̶
•
•
̶
Test Administration
Session Name
Test to be Administered
Test Code (password)
Student Names
Student ID Numbers
Student Birth Dates
Class Information
Login IDs
Blank space to record attendance information and accommodations used
The Session Roster may be used to record required administration information.
Session Rosters must be handled in a secure manner and returned to
the school assessment coordinator immediately after each test
session is completed.
43
EOC TAM, page 9.
Test Administrator Before Testing
Materials Needed for Testing
Session Roster (cont.)
EOC TAM, page 9, 105.
44
Test Administrator Before Testing
Materials Needed for Testing
Test Group Code
• A test group code is a unique four-digit number used to
identify a group of students testing together.
• School assessment coordinators will create their own unique
four-digit codes to assign to each testing room.
• Each group of students, by testing room, initial and makeup, should receive a unique test group code.
• Students will enter the test group code before beginning the
test.
EOC TAM, page 9.
45
Test Code & Test Group Code
Test Code
Test Group Code
A six-character code (password) created by
PearsonAccess and printed on Student
Authorization Tickets and Session Rosters.
The Login ID and the test code are required
to log in to TestNav.
A unique four-digit number created by
school assessment coordinators used to
identify groups of students tested together.
The test group code is entered after the
Welcome screen and before students see the
first question.
46
EOC TAM, page 2.
EOC TAM, page 10.
Test Administrator Before Testing
Materials Needed for Testing
Computer-Based Testing Work Folders
• The Florida Computer-Based Testing Work Folder is a blank piece
of 11x17 yellow paper folded in half with grid paper on the back
cover.
• For the CBT EOC assessments, students are provided with work
folders to work the problems.
• Work folders must be distributed to students at the beginning of
each test session.
• Ensure that students have enough desk space to use their
folders.
• Once students complete the test, the test administrator must
collect all work folders.
• The school assessment coordinator should package the folders in
the District Assessment Coordinator ONLY box.
• Used work folders are secure materials.
47
EOC TAM, page 10.
Test Administrator Before Testing
Materials Needed for Testing
Four-Function Calculators – TestNav
• The computer-based TestNav Algebra 1 and Biology 1 EOC
assessments have a built-in four-function calculator.
• Students may use the built-in calculator, or they may use a
handheld four-function calculator.
• Test administrators should provide handheld calculators at
the beginning of a test session to all students who request
one.
• Schools should have an adequate supply of approved fourfunction calculators. No other calculators may be used.
EOC TAM, page 10.
48
Test Administrator Before Testing
Materials Needed for Testing
Four-Function Calculators – TestHear
• Test Hear does NOT have a built-in four-function
calculator.
• Students who will test using TestHear accommodated forms of
the Algebra 1 and Biology 1 EOC Assessments MUST be
provided handheld four-function calculators.
• Students with visual impairments may use the approved large
key/large display calculators or approved talking calculators
supplied by the FDOE.
– Such calculators must be basic four-function models and must
not have functions that are unavailable on approved
calculators.
EOC TAM, page 10.
49
Test Administrator Before Testing
Materials Needed for Testing
Scientific Calculators – TestNav
• The TestNav Geometry EOC Assessment has a built-in
scientific calculator.
• Students may use a handheld scientific calculators, if the
school has chose to provide them.
– Handheld scientific calculators must be approved models, as
shown on page 11 of the 2012-2013 EOC Manual.
• Handheld scientific calculators will not be provided by the
FDOE for students taking the Geometry EOC Assessment
using TestNav.
EOC TAM, page 10-11.
50
Test Administrator Before Testing
Materials Needed for Testing
Scientific Calculators – TestHear
• The TestHear Geometry EOC Assessment does not
include an online scientific calculator.
• Handheld scientific calculators will be provided by FDOE for
students taking the Geometry EOC Assessment using
TestHear accommodated CBT forms.
• Students with visual impairments may use large key/large
display scientific calculators that are comparable in
function to the approved scientific calculators (on page 11
of the 2012-2013 EOC Manual).
– The approved talking scientific calculator is the Orion TI-36X
or one that is comparable in function to the Orion TI-36X.
• No other calculators may be used.
EOC TAM, page 11.
51
Test Administrator Before Testing
Materials Needed for Testing
Reference Sheets and Periodic Tables
• Reference sheets and periodic tables are provided in an online format
only for CBT testers.
• Any hardcopy reference sheets or periodic tables must be photocopies
of the reference sheet and periodic table in Appendix E of this manual.
• If your school will provide reference sheets or periodic tables to
students, make sure to check each copy before distributing to students
and follow the instructions in the administration scripts.
• Reference sheets and periodic tables for students with paper-based
accommodations are packaged with test materials.
• Once students complete the test session, the test administrator should
collect all reference sheets and periodic tables.
• The school assessment coordinator should package the reference sheets
and periodic tables in the District Assessment Coordinator ONLY box.
• Used reference sheets and periodic tables are secure materials.
52
EOC TAM, page 11.
Test Administrator Before Testing
Materials Needed for Testing
Seating Chart
• An accurate seating chart must be maintained for each testing room for
each test session. Seating charts must capture the following
information:
−
−
−
−
−
−
−
−
−
−
The room name/number
Student names and their location in the room during testing
The front and back of the room
Direction students are facing
Date
Session starting time
Test administrator name
Names of proctors (if applicable)
Test group code
Session name in PearsonAccess (CBT)
• If students using extra time are moved to a new location or the seating
configuration changes during testing, a new seating chart must be 53
created.
EOC TAM, page 24; Training Packet, Attachment F.
Test Administrator Before Testing
Materials Needed for Testing
Security Log
A Security Log must
be maintained for
each testing room.
Anyone who enters a
room for the
purpose of
monitoring a test
MUST sign the log
for that testing
room.
54
EOC TAM, pages 25 & 311.
Test Administrator Before Testing
Materials Needed for Testing
Additional items
• Pens and/or pencils
• Clock or watch
• Signs
̶
̶
Do Not Disturb Sign
Electronic Devices Sign
EOC TAM, page 25.
55
Test Administrator During Testing
Supervise Test Administration
During testing, Test Administrators should
ensure the following:
• Students have cleared the area around their workstations of all
materials except for Student Authorization Tickets, pens or
pencils, and, as applicable, calculators, work folders, reference
sheets, and periodic tables
• Students check the Testing Rules Acknowledgment box and
enter the correct test group code
• Students do not have books, notes, extra scratch paper, or
electronic devices (except for approved calculators) of any
kind during testing, even if they do not use them
• Students do not talk to other students or make any
disturbance
• Students are working independently
56
• Students are working in the correct test EOC TAM, page 28.
Test Administrator During Testing
Supervise Test Administration
• It is not appropriate to use cell or classroom phones, grade
papers, or work on the computer during testing.
• While you may encourage students to continue working,
you may not talk with them about test items or help them
with their answers.
• If students indicate they have finished the test before the
allotted time for the session has elapsed and they have not
yet submitted, you may encourage them to go back and
check their work.
EOC TAM, page 30.
57
Test Administrator After Testing
Return of Materials
After testing, Test Administrators should
ensure the following:
• Verify that all required administration information is
collected, including accommodations actually used by each
student
• Verify that the seating chart and Security Log have been
completed correctly
• Make copies for your files
• Report any missing materials to your school assessment
coordinator immediately
• Organize materials and return them to your school
assessment coordinator
• Complete the Test Administrator Comment Form at
58
www.FLAssessments.com/EOC
EOC TAM, page 82.
School Assessment
Coordinator
Before, During, and After
Testing
EOC TAM, page 317.
59
School Coordinator Before Testing
Receive Test Materials
• You will receive the following materials, as
appropriate for your school:
̶
Computer-Based Testing
̶
 Work folders
 Other applicable materials, as indicated in the 2012-2013 EOC Manual
Paper-Based Testing
̶
 PreID labels and rosters
 School Boxes (contents listed on pages 84-85 of the 2012-2013 EOC
Manual)
 Special Document Boxes, if applicable (braille only)
Calculators
 Contact Test Distribution Center at 305-995-3743 if you do not have
an adequate supply of approved handheld calculators.
EOC TAM, page 84.
60
School Coordinator Before Testing
Receive Materials/Maintain Security
• Keep materials secure at all times.
• Maintain the Test Materials Chain of Custody form at all
times.
• No more than three individuals may have access to the
locked storage area.
• Do not open shrink-wrapped materials or begin preparing
(applying student labels) until three (3) days prior to
testing.
• Save the original boxes for returning To Be Scored special
document materials.
• If you need additional materials or if you have questions,
contact the Test Distribution Center 305-995-3743.
EOC TAM, page 84 and Training Packet page 13.
61
School Assessment Coordinator Before Testing
School-wide Infrastructure Trial
Infrastructure Trial: November 13-26
• Simulates a computer-based test using mock test items to test
the vendor’s, District’s, and schools’ hardware and network
capacity prior to the operational administration.
• Set up the Trial to use all computers scheduled to be used
concurrently during the Winter 2012 EOC administration.
• Manage the test sessions in the PearsonAccess Training
Center
– Use the tools provided by Pearson to determine network user
capacity and bandwidth requirements
– Takes approximately thirty minutes for users to log in, complete
the exercise and submit the test
• Schools must complete a brief survey by November 26th to
certify that the trial was conducted to identify any problems that
need to be addressed prior test administration.
62
EOC TAM, page 7 and
Infrastructure Readiness Guide available at www.FLAssessments.com/InfrastructureReadinessGuide
School Assessment Coordinator Before Testing
School User Accounts
Creating and/or Updating School User Accounts
• School user accounts are necessary to complete the CBT test activities.
• Create or reset your password for each Pearson site (operational and
training center).
• Create school user accounts for test administrators in Pearson’s
operational site (optional).
• Two different school user accounts may be set up:
− Individual accounts for each test administrator
 Test administrator will set up unique password.
− Generic accounts linked to the school assessment coordinator
 The password will be the same for all test administrators.
 These accounts can be randomly assigned.
• Test administrators may monitor and resume students with a school user
account.
See back of Training Packet.
63
School Coordinator Before Testing
Test Administrators
• Train all test administrators and proctors, including nonschool-based instructors (e.g., itinerant teachers) and
several employees to act as possible alternates.
• Train test administrators in the use of braille materials, as
applicable.
• Ensure that test administrators are aware of and have
made provisions for the exact accommodations needed for
ESE and/or ELL students.
• Review the Test Administrators’ Responsibilities Maintaining
Test Security Before, During, and After the FCAT/FCAT 2.0
(Attachment D) in your training packet.
• Test Administrators must be certified educators.
EOC TAM, page 84.
64
School Assessment Coordinator Before Testing
Test Administrators
Provide instructions to handle these circumstances:
• A student has not participated in a practice test session.
• A student has trouble logging in the first time.
• A student cannot see the shading on the Test Group Code
screen.
• A test administrator does not have a Student Authorization
Ticket for a student.
• A Student Name or Florida ID is not correct (e.g., misspelled)
on the Student Authorization Ticket.
• A test administrator is concerned that a student is unable
(e.g., too ill) to finish the test.
• A student Exits the test to finish later and logs out of the test
session.
• A student is in the wrong test session.
EOC TAM, page 88.
65
School Coordinator Before Testing
Proctors
• When testing a large group of students, proctors
MUST be assigned to the room to assist the test
administrator.
• Refer to the table below for the required number of
proctors.
1-25 students
26-50 students
Test Administrator*
Test Administrator and 1 Proctor
51-75 students
Test Administrator and 2 Proctors
* It is strongly encouraged that a proctor be assigned to rooms with 25 or fewer students
whenever possible.
EOC TAM, page 14.
66
School Coordinator Before Testing
Arrange ePATs
• Student must complete the appropriate ePAT to learn how to use
the computer-based system.
 However, students who previously participated in an
ePAT for the subject test they are scheduled to take are
NOT required to participate in an ePAT session.
• Students who require accommodated CBT forms (e.g., large print,
color contrast, zoom, screen reader, assistive devices) must
complete a practice test using the TestHear ePAT with the specific
accommodated form or form combination they will use during
testing.
• To access instructions for downloading and installing the ePAT
Launcher, practice test content including accommodated CBT
forms, and scripts for administering the ePATs, go to
www.FLAssessments.com/ePATs.
 The technology coordinator will need to download and install
the software.
67
EOC TAM, page 89.
School Assessment Coordinator Before Testing
PreID File and Test Sessions
• PreID file is based on student information as of
September 14
 Schools may add new students using the Create
New Student wizard
 All students testing on the computer that were
captured in the PreID file will be in a class called FL
CLASS
• Test sessions were automatically created via the PreID
upload. Test sessions are:
– Algebra 1
– Biology 1
68
EOC Manual page 90, 94, and Training Packet page 10.
– Geometry
School Assessment Coordinator Before Testing
PreID File and Test Sessions
• Print the Session Roster for each test session (Algebra 1,
Biology 1, and/or Geometry)
– Compare against school generated list to verify
eligibility, and
– Verify Student Name and Florida ID number for
accuracy
• Place verified students in new test sessions or keep them in
the original session.
• Maintain a list of test sessions to provide to the technology
coordinator to cache test content for all sessions.
– Test sessions can be cached beginning on November
19 for all three EOC subjects.
EOC TAM, page 92.
69
School Assessment Coordinator Before Testing
Preparing Computers
Technology Coordinator should:
•
•
•
•
•
•
•
Review the Technology Coordinator checklist available in Appendix E in the
manual.
Ensure all workstations meet the minimum requirements posted at
www.FLAssessments.com/MinimumSpecs.
Confirm TestNav 6.9 software has been installed on all computers to be
used for testing.
Install new version of TestHear on all computers to be used for testing
students requiring accommodated CBT forms.
Confirm that the computers used for test administration have the
appropriate required version of a standard Internet browser based on the
operating system and that the pop-up blocker is disabled (see Appendix C).
Disable instant messaging, email notification, screen savers, power savers,
and remote desktop.
Delay anti-virus, auto-scan and/or auto-update, system restore utilities,
Windows Security Firewall, web content filtering, or other software that
may impact CPU speed or scan/block information transferred between the
70
workstation and the servers.
EOC TAM, page 319.
School Assessment Coordinator Before Testing
Preparing Computers
Technology Coordinator should:
• Ensure student workstations and the user profiles and logins being used
for testing allow full permissions (read-/write-/modify-) to the
TestNav/Temp, TestNav/Logs, and gh\TestHearPearson\Data
directories.
• Ensure that the primary and secondary save locations are set
for student response files and that students have read-/writeaccess to these locations.
• Ensure students will see all of the content in the test, students are
asked to confirm that they can see the 15% shading on the Test Group
Code screen when they first log into the test.
• Ensure TestNav and TestHear software shortcuts are available on
student workstations. Create shortcut for student comment forms
available at: www.FLAssessments.com/EOCStudentCommentForm.
• Ensure Proctor Caching computers have been set up properly.
• On each day of testing, confirm that the Proctor Caching computer and
Proctor Caching software are turned on and remain running.
71
EOC TAM, page 319.
School Coordinator During Testing
Monitor Test Sessions
• Ensure the test sessions have been started in PearsonAccess.
• Provide test administrators with additional materials, as
necessary.
• Monitor each testing room to ensure that test administration and
test security policies and procedures are followed, seating charts
and Security Logs are being properly completed, and required
administration information is being collected.
• Be available during testing to answer questions from test
administrators and to resolve any technical issues.
• Technical issues that are not immediately resolved
must be reported to Student Assessment and/or
Region ITS staff for support and guidance.
• In PearsonAccess, monitor session status and resume students’
tests, if necessary.
• Arrange for and supervise make-up administrations.
72
EOC TAM, page 113.
School Coordinator After Testing
Test Invalidation
• A test MUST be invalidated if either of the following circumstances
occurs:
̶ A student has an electronic device during testing
̶ A student is cheating during testing
̶ A student is given an accommodation not allowed on EOC assessments
̶ A student is given an accommodation not indicated on the student’s
IEP, Section 504 plan, or ELL plan
̶ An error occurs in test administration or procedures that could
compromise the validity of test results
̶ A student is given unauthorized help during testing
• A test MAY be invalidated if one of the following circumstances
occurs:
̶ A student becomes ill and is unable to finish
̶ A student is not allowed the correct amount of time
̶ A student was not provided an allowable accommodation indicated on
the student’s IEP, Section 504 plan, or ELL plan
̶ A disruption occurs during testing (e.g., severe weather)
̶ A student is disruptive during testing
73
EOC TAM, page 20.
School Coordinator After Testing
Test Session Management
TASK
DESCRIPTION
MANUAL
PAGE(S)
Mark a student’s
test “complete”
Mark a student’s test complete if a student exits
the test and will not resume the same test.
Stop test sessions
A test session cannot be stopped until all students
are in “Completed” or “Marked Complete” status or
until “Ready” students have been removed.
Invalidate tests
Any tests that should not be scored must be
invalidated.
121-122
Record
accommodations
All accommodations used by students must be
recorded in PearsonAccess.
122-123
120-121
121
Important Note: Manually “stop” test sessions by the end of each testing window.
Record invalidations and accommodations, if applicable, by the end of each testing
window.
74
School Coordinator After Testing
CBT Clean-Up Activities
• Delete all not started sessions and Stop all started sessions
• Please remember the following:
– Absent students should be removed from the test session (not marked
complete).
– If absent students have already been marked complete, nothing else
needs to be done.
– Students in “Ready” status must be removed from the session before it
can be stopped.
– If students are in “Active,” “Exited,” or “Resumed” status, they will need
to be marked complete.
• CBT clean-up activities must be completed on the last day of the
testing window by 4:00 pm
– Biology 1: December 4
– Algebra 1: December 11
75
– Geometry: December 19
EOC TAM, page 118.
School Coordinator After Testing
Organize and Return Materials
• Verify that all distributed secure materials have been
returned.
• Make copies of all collected required administration
information, seating charts, and Security Logs and file the
copies
• Inventory and store any handheld calculators.
• File the Florida EOC Test Administration and Security
Agreements and the Test Administrator Prohibited Activities
Agreements and Student Authorization Tickets.
• Reference sheets, periodic tables, Session Rosters, work
folders, seating charts, required administration information,
and Security Logs return in the District Assessment
Coordinator ONLY boxes.
EOC TAM, page 118.
76
Paper-Based Tests (PBT)
The following slides relate to the administration of
paper-based tests (regular print or braille), which
are available for eligible students who have such
accommodations identified in their IEPs or Section
504 plans.
Each slide contains an icon of a pencil and a test
to indicate that the information pertains to paperbased tests only.
77
PBT
Materials Needed for Testing
• Test Documents
̶ Algebra 1 EOC Test and Answer Books
̶ Biology 1 EOC Test and Answer Books
̶ Geometry EOC Test and Answer Books
• Reference Sheets and Periodic Tables – packaged
in packs of five or twenty and shipped with test
materials
• Calculators
EOC TAM, page 26.
78
PBT
Chain of Custody Form
• The Test Materials Chain of Custody form is available in
Appendix E of the 2012-2013 EOC Manual and in
PearsonAccess.
• The purpose of this form is to track test materials at all
times, including:
– their location
– the dates and times they are handled
– the names of the persons performing various activities involving the
materials.
• Schools must retain copies of completed forms for their files
– Return the originals in the District Assessment Coordinator Only
Box.
• A certified educator must be present at all times that test
79
materials are handled directly.
EOC TAM, page 86.
PBT
Sample Student Grid Sheet
80
EOC TAM, pages 17 and 109.
PBT
Security Numbers
• Used to account for each test and answer book.
• Consists of a nine-digit number followed by a check digit.
• Packing list will indicate the number ranges assigned to
each school.
• Pre-populated Administration Record/Security Checklists
are provided in PearsonAccess.
• Written documentation of the number ranges must
be maintained at all times during distribution and
return of books, including any additional materials
from district overage.
• See page 16 of the 2012-2013 EOC Manual if a document
becomes soiled.
EOC TAM, page 15.
81
PBT
Test Invalidation
Do Not Score (DNS) and UNDO Bubbles
• Located in the SCHOOL USE ONLY box on the student
grid sheet.
• See page 18 of the 2012-2013 EOC Manual for
circumstances when the bubble should be gridded.
• If a DNS bubble has been gridded by mistake, erase the
DNS bubble and grid the UNDO bubble. Package the
document with other TO BE SCORED materials.
EOC TAM, page 18.
82
PBT
Sample Preidentified (PreID)
Student Label
• You will receive a PreID label for each paper-based test being
administered if these students were indicated in your PreID file
upload as of September 14, 2012.
• Four elements must be correct on PreID labels: student name,
Florida ID number, district number, and school number.
• If the student name, Florida ID number, district number, OR
school number is INCORRECT on a label, a replacement nonpreidentified test and answer book MUST be gridded.
83
EOC TAM, page 109.
PBT
Organize and Return Materials
• Verify that all distributed secure materials have been
returned.
• Make copies of all collected required administration
information, Chain of Custody form, seating charts, and
Security Logs and file the copies
• Inventory and store any handheld calculators.
• Organize your paper-based materials according to the list
below:
 TO BE SCORED – Test and answer books
 NOT TO BE SCORED –Unused test and answer books
and test and answer books with the DNS bubble
gridded)
EOC TAM, page 124.
84
PBT
Document Comment Forms
Complete Document
Count Forms
1. Verify that all documents from
make-up sessions are
included.
2. Do not copy blank count
forms; however, once the
count forms are completed,
you may copy them for your
records.
3. Place each completed form on
top of the first stack of
corresponding TO BE SCORED
test and answer books.
85
EOC TAM, page 124-126.
PBT
Paper Bands
• Each document type must be banded separately. You may
use more than one paper band per document type, if
necessary.
• Complete all fields on the paper band.
EOC TAM, page 127.
86
PBT
TO BE SCORED Regular Print
Packaging Diagram
Miami
Dade
Online
Academy
(13/7001)
EOC TAM, page 131.
87
PBT
Special Documents (Braille)
Packaging Diagram
EOC TAM, page 137.
88
PBT
School Assessment Coordinator:
After Testing
Package Materials for Return
Prepare the following types of boxes for return (as appropriate):
•
•
•
•
•
•
Biology 1 TO BE SCORED documents—Orange-labeled boxes
Algebra 1 TO BE SCORED documents—Purple-labeled boxes
Geometry TO BE SCORED documents—Green-labeled boxes
Braille TO BE SCORED materials—Pink-labeled boxes
All NOT TO BE SCORED materials—Yellow-labeled boxes
District Assessment Coordinator ONLY boxes
EOC TAM, page 127.
89
District Assessment Coordinator Only Box
TEST
•
•
•
Algebra 1 EOC
Biology 1 EOC
Geometry EOC
LABEL
COLOR
MATERIALS INCLUDED
•
•
•
•
•
•
•
•
•
Original Administration Record /
Security Checklist or school’s
developed form
Chain of Custody Form (PBT only)
Original Security Logs
Original Seating Charts
CBT Work Folders (used and unused)
Reference Sheets (used and unused)
Periodic Tables (used and unused)
Session Rosters
Original School Procedural Checklist
(FM-6927)
No Return
Label –
Mark Box
“District
Coordinator
ONLY”
Keep copies of documentation for your records.
EOC TAM, page 138 and Training Packet, Attachment G.
90
Training Packet, Attachment G.
Return Schedule
Hand-deliver all “To Be Scored” and “Not To Be Scored” paper-based test materials
to the Test Distribution Center (TDC) on:
BIOLOGY 1: ORANGE -“To Be Scored”(Regular Print)
PINK “To Be Scored” (Braille)
YELLOW “Not To Be Scored”
Monday, December 3rd
ALGEBRA 1: PURPLE -“To Be Scored”(Regular Print)
PINK “To Be Scored” (Braille)
YELLOW “Not To Be Scored”
Monday, December 10TH
GEOMETRY: GREEN -“To Be Scored”(Regular Print)
PINK “To Be Scored” (Braille)
YELLOW “Not To Be Scored”
Friday, December 14th
District Assessment Coordinator Only Box
Wednesday – Thursday,
December 19th or 20th
Adult Centers Only:
Hand-deliver to TDC ALL EOC materials (including calculators) on December 19 or 20, 2012.
91
Note: Test materials may be returned earlier than the designated date if testing is completed.
Comment Forms
• After testing, test administrators, school
coordinators, and technology coordinators
are encouraged to complete a CBT
comment form located at
www.FLAssessments.com/EOC.
• Thank you for your valuable feedback!
EOC TAM, page 138.
92
Pearson Support and
PearsonAccess
Contact Pearson Support
• Phone Number: 1-877-847-3043
• E-mail: Florida@support.pearson.com
Appendix C in the 2012-2013 EOC Manual provides the
following information:
• PearsonAccess
̶ User accounts
̶ Browser requirements
̶ Logging in for the first time
̶ Resetting passwords
• Training Center
̶ Test Setup Exercise
93
Office of Student Assessment &
Educational Testing
Maria C. Bruguera, Director I
Email: mbruguera@dadeschools.net
or
Mara Ugando, Staff Specialist
Email: mugando@dadeschools.net
305-995-7520
94