Sponsored Program Activity Types
-and related eGC1 changes
Presented by: OSP
June 2015 MRAM
OFFICE OF SPONSORED PROGRAMS
Lead up to changes coming
• UW Annual Report Group (OSP, ORIS, GCA,
OR) met in 2014 to discuss solidifying better
definitions for sponsored program activity.
• At same time, UW reports its sponsored
program activity expenditure amounts to the
Higher Education Research & Development
(HERD) annual survey. All activity is categorized
into Primary R&D areas.
– This is primary source of information on R&D
expenditures at U.S. colleges/universities
OFFICE OF SPONSORED PROGRAMS
Goals: Define Sponsored Program
Activity Types
• To categorize sponsored program funding for automated
reporting (e.g. annual report, federal reporting, etc.)
• To make consistent with Major Functions as defined in
Federal Uniform Guidance
• To update and synchronize activity definitions across
eGC1 and Funding Action drop down lists
• To assist campus with choosing F&A rate(s) applicable to
sponsored program
OFFICE OF SPONSORED PROGRAMS
Sponsored Program Activity Types Where will I find new terms and definitions?
• F&A Rate Table (OSP home page tab)
• GIM 13
• SAGE – New field on eGC1 details (Funding
Purpose will be replaced by Sponsored Program Activity
Type)
OFFICE OF SPONSORED PROGRAMS
OSP Website : Facts & Rates – F&A Tab
http://www.washington.edu/research/main.php?page=ospRates&entryTab=2
All sponsored program activity types fall into three Major Functions as defined in the Federal Uniform Guidance: Organized Research, Instruction, or
Other Sponsored Activity (OSA).
F&A costs are those costs incurred for a common or joint purpose benefitting more than one cost objective that cannot be readily assigned to a
particular sponsored project. F&A costs are also referred to as "indirect costs." Examples include electricity, IT, depreciation on buildings, and general
departmental administrative costs.
The University establishes F&A rates to be used when preparing proposal budgets for sponsored program activity. These F&A rates account for the
F&A costs that will be incurred to carry out the project.
GIM 13 is the official UW policy on F&A rates.
For more information on how F&A rates are established, please visit Management, Accounting & Analysis (MAA).
1.
How to determine the correct F&A rate to use:
Does a Special Case exist for your project? Skip steps 2-5.
2.
Select appropriate sponsored program activity type for the project.
3.
Select the location(s) where work will be performed.
4.
If multiple locations, determine how to split rates.
5.
Understand the Base Calculation for your project.
F&A Rates and Base by Location & Activity Type
Organized Research
OFFICE OF SPONSORED PROGRAMS
Links to
Explanations
Text &
Link
Updates
OSP Website : GIM 13: Types of Institutional Activity
http://www.washington.edu/research/osp/gim/gim13.activity-types.html
Organized Research:
All research & development activities sponsored by federal or non-federal agencies & organizations.
Basic Research
Systematic study directed toward fuller knowledge or understanding of fundamental
aspects of phenomena & of observable facts without specific applications towards
processes or productions in mind.
Included: NIH R01, R03, R21; SBIR and STTR Phase I; K99/R00
Applied Research
Development
Systematic study to gain knowledge or understanding to meet a specific recognized
need.
Systematic use of knowledge or understanding gained from research directed toward
production of useful materials, devices, systems, or methods, including design &
Explanations
for Activity Types that fall under the 3 main
development of prototypes
& processes.
categories defined by Federal Govt. (Organized Research,
Undergraduate and
graduate fellowships
focused on training
in research techniques.
Instruction,
other Sponsored
Activity)
Fellowship: Research
Graduate/
Professional
Examples: NIH, HRSA, AHA Individual Fellowships (F series)
Other Training:
Research
OFFICE OF SPONSORED PROGRAMS
Activities involving training of individuals in research techniques where training is in
the same facility as other research & development.
Examples: NIH Research Training Grants (T series)
SAGE View – Activity Types
“Funding Purpose” field replaced by “Sponsored Program Activity Type” field:
OFFICE OF SPONSORED PROGRAMS
SAGE View – Activity Types (cont.)
On click, will show cascading selection: Category  Activity Type
Expand the category, to select the Activity Type
OFFICE OF SPONSORED PROGRAMS
Activity Types by Category
OFFICE OF SPONSORED PROGRAMS
2nd change in SAGE due to HERD survey:
Identifying Clinical Trial Phases
• Defining phases helps categorize sponsored
program funding into R&D categories.
• Phases are defined by NIH & will be adopted
by UW for guidance.
• Phase definitions will be on UW OSP website
for reference.
OFFICE OF SPONSORED PROGRAMS
SAGE View – Clinical Trial Phases
If Activity Type = “Clinical Trial”, then Phase displays and is a
required field
OFFICE OF SPONSORED PROGRAMS
Needs identified for future work
• Multiple fields for multiple SPA types under one
sponsored program.
• Multiple fields for multiple CT Phases under one
sponsored program.
• Modify GIM 13 policy to allow for split rates for split
SPA sponsored programs.
• SAGE/SPAERC data map one for one into future
financial system SPA types, for F&A rate coding/base
coding.
OFFICE OF SPONSORED PROGRAMS
Project Timeline
Date
Who/Where
What
3/2014
Annual Reporting
Group
Review of
Analysis
Sponsored Program
Activity Types
4/2014
OSP Workgroup
Review of Examples Analysis
for each SPA Type
6/2014-8/2014
OSP, GCA and MAA
Review of draft
categorization and
example building
Drafting
8/2014
OSP PM
System Change
request to ORIS
Business
Requirements
2/2015
OSP PM /ORIS
Discuss system
options
System Analysis
with ORIS
4/2015-5/2015
OSP, GCA, ORIS
System
Requirements –
final
Phasing and ID of
Future Needs
OFFICE OF SPONSORED PROGRAMS
Communication Timeline
Date
Who/Where
3/25, 5/27, and
6/4
Research
Administration
Process
Improvement
Team (RAPIT)
Presentation and
Request for Input
3/25: SPA Type
Review
5/27 and 6/4:
Specific Request
for Web Usability
Feedback
6/08
OSP Workgroup
Presentation
Request Web
Usability Feedback
6/10
OSP Staff Meeting
Presentation
Request Web
Usability Feedback
6/11
MRAM
Presentation
Inform
7/07
OSP Web
Content Published
7/07
SAGE
System Updates
7/07
MRAM
Announcement
7/07
OSP Web
Announcement
OFFICE OF SPONSORED PROGRAMS
What
SAGE
Announcement
Thank you!!
OFFICE OF SPONSORED PROGRAMS