LMM
DEPARTMENTAL LEDGER
Basic Terms and Posting
Objectives
•
•
•
•
•
Basic Terms and Concepts
Departmental Ledger Screens
Posting Transactions
Profiles
Resources
OFFICIAL TRANSACTIONS
• A transaction is a group of information that
makes up an accounting entry, such as an
account number, object code, amount, etc.
• Official transactions are displayed on GTM
screens in *DEFINE and in FRMS.
• When official transactions are completed,
official balances are updated.
DEPARTMENTAL TRANSACTIONS
• Departmental transactions are maintained for
reconciliation and reporting purposes.
• Every official transaction has a corresponding
departmental transaction that is automatically
created by *DEFINE.
Some Departmental Terms
POST = entering a transaction on the
departmental records
ENTER = putting information into a record
ACCEPT = confirming a provisional transaction and
thereby posting (entering) it as a departmental
(posted) transaction.
PROVISIONAL = a proposed transaction based
on official transaction information
RECONCILED = transaction agrees with official
transaction information
Some Departmental Terms
• LINKED = departmental transaction
corresponds with an accounting (official)
transaction and is connected to it
• UNLINKED = departmental transaction is not
connected to the accounting transaction
• UNRECONCILED = transactions which have
not yet been entered as reconciled
• PROFILES = special filters used to sort
or help post and reconcile transactions
Provisional Transactions
• Provisional transactions are created from the
official transactions.
– They are “LINKED” with the official transactions
– These may then posted (i.e. copied, entered)
into the departmental records
– These may be reconciled at the same time.
– They may also be split or deleted.
Provisional Transactions
• Provisional Transactions first appear when
the official transactions are first created.
• Provisional Transactions are displayed until
departments decide to enter them on their
departmental records (or not).
• Once provisional transactions have been
entered (posted), they are displayed on the
LTM screens as departmental transactions.
Posted Transactions
• Additional transactions may be manually
created and posted. These are not linked.
• Once provisional or manual transactions are posted
they become departmental transactions.
• The LMM module includes balances of the
departmental transactions – which may be
compared to the official balances.
• Departmental transactions may also be coded
for departmental reporting purposes.
Posted & Reconciled Transactions
• Provisional transactions may be posted
automatically using posting profiles
or posted manually by hand.
• When provisional transactions are posted,
they are often reconciled as well.
• Reconciled means that the transaction agrees
with the official information.
Coded Transactions
• Departments have the option of having their
own codes on departmental transactions.
• These codes are used for department specific
reports. They may also be used for
department specific balances.
• A list of departmental codes may be
maintained on a “Code Scheme”.
Departmental Ledger Screens
>>Please enter your next command<<
*DEFINE
DEPARTMENTAL ACCOUNTING LEDGER - LMM
Year: 11 12
Command: LMM
Account: __________
Misc: _______________
Month: JUL
EID: ________
Dept Req: _______________ Inventory: ________ Purch Ctr _____
==============================================================================
COMMAND
MENU FOR:
---------------------------------------------1. LNM
SET UP ACCOUNTS
2.
LAM
ACCOUNT / BALANCES ON-LINE REPORTS
3.
LPM
TRANSACTION POSTING
4.
LTM
TRANSACTION DISPLAY AND UPDATING
5.
LRM
RECONCILIATION WITH OFFICE OF ACCOUNTING
-- 0 UT Austin
------ PF1=Options ------ PF8=Exit ------
7/26/12 09:18 AM --
Departmental Ledger Screens
>>Please enter your next command<<
*DEFINE
DEPARTMENTAL ACCOUNTING LEDGER - LMM
Year: 11 12
Command: LMM
Account: __________
Misc: _______________
Month: JUL
EID: ________
Dept Req: _______________ Inventory: ________ Purch Ctr _____
==============================================================================
COMMAND
MENU FOR:
---------------------------------------------1. LNM
SET UP ACCOUNTS
2.
LAM
ACCOUNT / BALANCES ON-LINE REPORTS
3.
LPM
TRANSACTION POSTING
4.
LTM
TRANSACTION DISPLAY AND UPDATING
5.
LRM
RECONCILIATION WITH OFFICE OF ACCOUNTING
-- 0 UT Austin
------ PF1=Options ------ PF8=Exit
7/26/12
AM -WE-----WILL FOCUS
ON09:18
THE SCREENS
PEOPLE USE MOST!
Posting Transactions
• Posting = putting transactions into your
departmental records.
• Accepting = saying “OK” to the provisional
transactions and posting them to your
records.
• Accepting is easier than creating new ones!
Posting Transactions
• LP6 = Lists provisional transactions
– 4 at a time!
– All accounts in your admin view
– Or selected accounts, codes, etc.
• LP6 is the safest screen to use
– “E” to enter transactions as posted & reconciled!
– Original documents easily accessible
Posting Transactions
• LR2 = Lists which accounts in your view with
provisional transactions, per month
• LR3 = Lists provisional transactions
per account, per month (15 per screen)
– Beware of using “R” to reconcile. This will unlink
your transaction and not post to your records.
– Must open each transaction with an “X” in order
to enter an “E” to post and reconcile.
Posting Screens
>>Please enter your next command<<
*DEFINE
TRANSACTION POSTING - LPM
Year: 11 12
Command: LPM
Account: __________
Misc: _______________
Month: JUL
EID: ________
Dept Req: _______________ Inventory: ________ Purch Ctr _____
==============================================================================
COMMAND
FUNCTION:
MISCELLANEOUS
-----------------------------------------------------------------1. LP1
CREATE/SELECT POSTING PROFILES
PROFILE NAME
2.
LP2
POST TRANSACTIONS TO THE LEDGER
PROFILE NAME
3.
LP4
UNENCUMBER/DISBURSE
"P","R", OR "S" NBR.
4.
LP5
CREATE/SELECT PROVISIONAL PROFILES
PROFILE NAME
5.
LP6
REVIEW/POST PROVISIONAL TRANSACTIONS
PROFILE NAME
6.
LP8
OFFICE PROVISIONAL POSTING PROFILES
-- 0 UT Austin
------ PF1=Options ------ PF8=Exit ------
7/26/12 09:22 AM --
LP6 – Review and Post
*DEFINE
REVIEW/POST PROVISIONAL TRANSACTIONS - LP6
Year: 11 12
Command: LP6
Account: 1900000050
Misc: _______________
Month: JUL
==============================================================================
Full Page Action: _
Provisionals in View: HISTORY
Start Date: ______
ACCOUNT
DATE
DESCRIPTION
AC/RT
AMOUNT
PO
REQUISITION
VOUCHER DTN TAGS OBJ CODE 1 CODE 2 CODE 3 CODE 4 CODE 5
CODE 6
COMMENT
MTH DOC BY
AC.ST
_ 1900000050 070212 EPSTEIN EDUCATIONAL ENTER EN EN
323.00 2012A22222
3368___________ L288888 _______ _ _ 0200 ___
___ _____ _______ _________
______________ ________________________________________ JUL VP1 ACGEM
C
_ 1900000050 070212 EPSTEIN EDUCATIONAL ENTER EX DI
310.00- 2012A22222
3368___________ L288888 _______ _ _ 1343 ___
___ _____ _______ _________
______________ ________________________________________ JUL VP1 ACGEM
C
_ 1900000050 070212 EPSTEIN EDUCATIONAL ENTER EX DI
13.00- 2012A22222
3368___________ L288888 _______ _ _ 1315 ___
___ _____ _______ _________
______________ ________________________________________ JUL VP1 ACGEM
C
_ 1900000075 071012 SUMMERS, BUFFY __________ EN EN
1.00- TV11777777
_______________ O911111 _______ _ _ 0510 ___
___ _____ _______ _________
______________ ________________________________________ JUL VE5 ZZJTK
C
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 7/26/12 10:17 AM --
LP6 – Review and Post
*DEFINE
REVIEW/POST PROVISIONAL TRANSACTIONS - LP6
Year: 11 12
Command: LP6
Account: 1900000050
Misc: _______________
Month: JUL
==============================================================================
Full Page Action: _
Provisionals in View: HISTORY
Start Date: ______
ACCOUNT
DATE
DESCRIPTION
AC/RT
AMOUNT
PO
REQUISITION
VOUCHER DTN TAGS OBJ CODE 1 CODE 2 CODE 3 CODE 4 CODE 5
CODE 6
COMMENT
MTH DOC BY
AC.ST
_ 1900000050 070212 EPSTEIN EDUCATIONAL ENTER EN EN
323.00 2012A22222
3368___________ L288888 _______ _ _ 0200 ___
___ _____ _______ _________
______________ ________________________________________ JUL VP1 ACGEM
C
_ 1900000050 070212 EPSTEIN EDUCATIONAL ENTER EX DI
310.00- 2012A22222
3368___________ L288888 _______ _ _ 1343 ___
___ _____ _______ _________
______________ ________________________________________ JUL VP1 ACGEM
C
_ 1900000050 070212 EPSTEIN EDUCATIONAL ENTER EX DI
13.00- 2012A22222
3368___________ L288888 _______ _ _ 1315 ___
___ _____ _______ _________
______________ ________________________________________ JUL VP1 ACGEM
C
_ 1900000075 071012 SUMMERS, BUFFY __________ EN EN
1.00- TV11777777
_______________ O911111 _______ _ _ 0510 ___
___ _____ _______ _________
______________ ________________________________________ JUL VE5 ZZJTK
C
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 7/26/12 10:17 AM --
LP6 – Review and Post
*DEFINE
REVIEW/POST PROVISIONAL TRANSACTIONS - LP6
Year: 11 12
Command: LP6
Account: 1900000050
Misc: _______________
Month: JUL
==============================================================================
Full Page Action: _
Provisionals in View: HISTORY
Start Date: ______
ACCOUNT
DATE
DESCRIPTION
AC/RT
AMOUNT
PO
REQUISITION
VOUCHER DTN TAGS OBJ CODE 1 CODE 2 CODE 3 CODE 4 CODE 5
CODE 6
COMMENT
MTH DOC BY
AC.ST
_ 1900000050 070212 EPSTEIN EDUCATIONAL ENTER EN EN
323.00 2012A22222
3368___________ L288888 _______ _ _ 0200 ___
___ _____ _______ _________
______________ ________________________________________ JUL VP1 ACGEM
C
_ 1900000050 070212 EPSTEIN EDUCATIONAL ENTER EX DI
310.00- 2012A22222
3368___________ L288888 _______ _ _ 1343 ___
___ _____ _______ _________
______________ ________________________________________ JUL VP1 ACGEM
C
_ 1900000050 070212 EPSTEIN EDUCATIONAL ENTER EX DI
13.00- 2012A22222
3368___________ L288888 _______ _ _ 1315 ___
___ _____ _______ _________
______________ ________________________________________ JUL VP1 ACGEM
C
_ 1900000075 071012 SUMMERS, BUFFY __________ EN EN
1.00- TV11777777
_______________ O911111 _______ _ _ 0510 ___
___ _____ _______ _________
______________ ________________________________________ JUL VE5 ZZJTK
C
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 7/26/12 10:17 AM --
LP6 – Review and Post
*DEFINE
REVIEW/POST PROVISIONAL TRANSACTIONS - LP6
Year: 11 12
Command: LP6
Account: 1900000050
Misc: _______________
Month: JUL
==============================================================================
Full Page Action: _
Provisionals in View: HISTORY
Start Date: ______
ACCOUNT
DATE
DESCRIPTION
AC/RT
AMOUNT
PO
REQUISITION
VOUCHER DTN TAGS OBJ CODE 1 CODE 2 CODE 3 CODE 4 CODE 5
CODE 6
COMMENT
MTH DOC BY
AC.ST
_ 1900000050 070212 EPSTEIN EDUCATIONAL ENTER EN EN
323.00 2012A22222
3368___________ L288888 _______ _ _ 0200 ___
___ _____ _______ _________
______________ ________________________________________ JUL VP1 ACGEM
C
_ 1900000050 070212 EPSTEIN EDUCATIONAL ENTER EX DI
310.00- 2012A22222
3368___________ L288888 _______ _ _ 1343 ___
___ _____ _______ _________
______________ ________________________________________ JUL VP1 ACGEM
C
_ 1900000050 070212 EPSTEIN EDUCATIONAL ENTER EX DI
13.00- 2012A22222
3368___________ L288888 _______ _ _ 1315 ___
___ _____ _______ _________
______________ ________________________________________ JUL VP1 ACGEM
C
? 1900000075 071012 SUMMERS, BUFFY __________ EN EN
1.00- TV11777777
_______________ O911111 _______ _ _ 0510 ___
___ _____ _______ _________
______________ ________________________________________ JUL VE5 ZZJTK
C
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 7/26/12 10:17 AM --
LP8 – Posting Profiles
>> PLEASE ENTER A VALID OPTION <<
*DEFINE
OFFICE PROVISIONAL POSTING PROFILES - LP8
Year: 11 12
Command: LP8
Office: EXAMPLE___
Misc: _______________
Month: JUL
==============================================================================
Select Option: _
|
Existing Profile: __
|
A CREATE New Profile
|
NAME
ACTION STATUS
B SELECT & EDIT Existing Profile | 1
BAL FWD
POST
ON
D DELETE Existing Profile: ______ | 2
BUDGET DOC
REVIEW ON
E APPLY PROFILES to the
| 3
FRINGE
POST
OFF
provisionals for the office
| 4
LONGEVITY
POST
ON
ACOFFICE
_______
| 5
METER MAIL
POST
OFF
* Only submit option E ONCE
| 6
SALARY-SA
POST
ON
per day to post provisionals. | 7
VPM VOUCHERS
POST
ON
F COPY A PROFILE TO ANOTHER
|
OFFICE
|
G List order PROFILES will be
|
reviewed for selection for a
|
document type:
___
|
|
|
|
|
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 7/27/12 8:00 AM --
LP8 – Posting Profiles
>> TYPE IN CHANGES AND PRESS ENTER TO UPDATE THE PROFILE <<
*DEFINE
OFFICE PROVISIONAL POSTING PROFILES - LP8
Year: 11 12
Command: LP8
Office: __________
Misc: _______________
Month: JUL
==============================================================================
Profile Name: VPM VOUCHERS________
Status: ON_
Action: POST__
SELECTION CRITERIA: Part 1 - Information on the Transaction - - - - - - - - Document Type: VP. (required)
Account Information: _
X
Accounting Transaction Type: EN
DI
EX
__
__
Reporting Transaction Type: __
__
__
__
__
Object Class Codes: ____ thru ____ ____ thru ____ ____ thru ____
Description: ______________________ THRU ______________________
Vendor ID: ______________
Purchase Order: __________
Voucher Number: _______
SELECTION CRITERIA: Part 2 - Information about Source of Electronic Document
Electronic entry by: A
Originating Unit: _______
PROFILE DATA - Information to be Added to Selected Transactions by Profile ___
___
_____
_______
_________
______________
TAG A:
_
TAG B:
_
Comment: ________________________________________
Activity Month: *D
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 7/27/12 10:50 AM --
LP2 – Manual Posting
>> TYPE IN CHANGES AND PRESS ENTER TO UPDATE THE PROFILE <<
*DEFINE
OFFICE PROVISIONAL POSTING PROFILES - LP8
Year: 11 12
Command: LP8
Office: __________
Misc: _______________
Month: JUL
==============================================================================
Profile Name: VPM VOUCHERS________
Status: ON_
Action: POST__
SELECTION CRITERIA: Part 1 - Information on the Transaction - - - - - - - - Document Type: VP. (required)
Account Information: _
X
Accounting Transaction Type: EN
DI
EX
__
__
Reporting Transaction Type: __
__
__
__
__
Object Class Codes: ____ thru ____ ____ thru ____ ____ thru ____
Description: ______________________ THRU ______________________
Vendor ID: ______________
Purchase Order: __________
Voucher Number: _______
SELECTION CRITERIA: Part 2 - Information about Source of Electronic Document
Electronic entry by: A
Originating Unit: _______
PROFILE DATA - Information to be Added to Selected Transactions by Profile ___
___
_____
_______
_________
______________
TAG A:
_
TAG B:
_
Comment: ________________________________________
Activity Month: *D
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 7/27/12 10:50 AM --
Departmental Transactions
>>Please enter your next command<<
*DEFINE
TRANSACTION DISPLAY AND UPDATING - LTM
Year: 11 12
Command: LTM
Account: __________
Misc: _______________
Month: JUL
EID: ________
Dept Req: _______________ Inventory: ________ Purch Ctr _____
==============================================================================
COMMAND
FUNCTION:
MISCELLANEOUS
-----------------------------------------------------------------1. LT1
TRANSACTIONS LISTED BY ACCOUNT/DATE
DOCUMENT DATE
2.
LT2
TRANSACTIONS LISTED BY VOUCHER NUMBER
VOUCHER NUMBER
3.
LT3
TRANSACTIONS LISTED BY PURCHASE ORDER
PURCHASE ORDER NBR
4.
LT4
TRANSACTIONS LISTED BY REQUISITION NBR
REQUISITION NUMBER
5.
LT5
TRANSACTIONS LISTED BY DEPT TRANS NBR
DTN
6.
LT6
TRANSACTIONS LISTED BY DOCUMENT ID
DOCUMENT ID
7.
LT7
SELECT TRANSACTIONS BY SEQUENCE NUMBER
SEQUENCE NUMBER
-- 0 UT Austin
------ PF1=Options ------ PF8=Exit ------
7/26/12 09:23 AM --
Departmental Transactions
>>Please enter your next command<<
*DEFINE
TRANSACTION DISPLAY AND UPDATING - LTM
Year: 11 12
Command: LTM
Account: __________
Misc: _______________
Month: JUL
EID: ________
Dept Req: _______________ Inventory: ________ Purch Ctr _____
==============================================================================
COMMAND
FUNCTION:
MISCELLANEOUS
-----------------------------------------------------------------1. LT1
TRANSACTIONS LISTED BY ACCOUNT/DATE
DOCUMENT DATE
2.
LT2
TRANSACTIONS LISTED BY VOUCHER NUMBER
VOUCHER NUMBER
3.
LT3
TRANSACTIONS LISTED BY PURCHASE ORDER
PURCHASE ORDER NBR
4.
LT4
TRANSACTIONS LISTED BY REQUISITION NBR
REQUISITION NUMBER
5.
LT5
TRANSACTIONS LISTED BY DEPT TRANS NBR
DTN
6.
LT6
TRANSACTIONS LISTED BY DOCUMENT ID
DOCUMENT ID
7.
LT7
SELECT
SIMILAR
to GTMTRANSACTIONS
SCREENS:
COMMAND
------1. GT1
-- 0 UT
2. Austin
GT2
3. GT3
4. GT5
5. GT6
BY SEQUENCE NUMBER
SEQUENCE NUMBER
FUNCTION:
MISCELLANEOUS
-----------------------------------------------------------TRANSACTIONS BY ACCT/DATE - DIRECT ONLY
DATE MMDDYY
-----PF1=Options
------ PF8=Exit ------ 7/26/12
09:23 AM -TRANSACTIONS
BY VOUCHER
VOUCHER
TRANSACTIONS BY ENCUMBRANCE NUMBER
ENCUMBRANCE NBR
TRANSACTIONS BY DTN
DTN
TRANSACTIONS BY DOCUMENT ID
DOCUMENT ID
Departmental Transactions
>>Select a transaction or press ENTER to page forward<<
*DEFINE
TRANSACTIONS LISTED BY ACCOUNT/DATE - LT1
Year: 11 12
Command: LT1
Account: 1900000050
Misc: _______________
Month: JUL
==============================================================================
Types
VIEW 3 OF 3
Date
Description
AC/RT
Amount Stat Mth Seq Nbr
TAG A TAG B Entry ACTV Comment
_
090111 SET-UP BUDGET
083111 SEP
BA BA
24,444.00
R
SEP
224300001
_
090111 SET-UP BUDGET
083111 SEP
BD BD
24,444.00
R
SEP
224300002
_
090111 BALANCES FORWARD-2
090211 SEP
BF BF
1,399.20
R
SEP
224600012
?
090111 TODAY'S BUSINESS SOLUTION EN EN
090111 SEP
149.50-
R
SEP
224400001
_
092311 PROCARD / AMER ASSOCIATES EX DI
092311 SEP
71.00-
R
SEP
226600001
-- 0 UT Austin
------ PF1=Options ------ PF8=Exit ------
7/27/12 11:33 AM --
Departmental Transactions
>>Select a transaction or press ENTER to page forward<<
+--------------------------------+ BY ACCOUNT/DATE - LT1
Year: 11 12
|
| 0
Misc: _______________
Month: JUL
|
HELP FOR ACTION
| ===========================================
|
POSSIBLE ACTIONS:
|
Types
VIEW 3 OF 3
|
|
AC/RT
Amount Stat Mth Seq Nbr
|
'U' - Update the transaction |
|
'T' - Travel to the document |
|
and see the document
|
BA BA
64,346.00
R SEP 224300001
|
information.
|
|
'F' - Find document infor|
|
mation.
|
BD BD
64,346.00
R SEP 224300002
|
|
| ** For the 'F' action and
|
|
'U'action you can mark
|
BF BF
1,399.20
R SEP 224600012
|
more than one transaction. |
+--------------------------------+
?
090111 TODAY'S BUSINESS SOLUTION EN EN
149.50- R SEP 224400001
090111 SEP
_
092311 PROCARD / AMER ASSOCIATES EX DI
092311 SEP
-- 0 UT Austin
71.00-
------ PF1=Options ------ PF8=Exit ------
R
SEP
226600001
7/27/12 11:51 AM --
Departmental Transactions
>>Please indicate an action; Enter "?" for Help<<
+-----------------------------------------------------------------------------+
| Action: ? Reason: ________________________________________
|
| --------------------- Display of Transaction Detail --------------------- |
| **>>ELECTRONIC DOCUMENT TRANSACTION; SOME UPDATES ARE BLOCKED<<**
|
|
Account: 1900000150
|
|
Date: 090111
|
|
Description: TODAY'S BUSINESS SOLUTION
|
| Accounting Type: EN
Reporting Type: EN
|
|
Amount:
149.50|
|
Req Nbr: AC6601_________
|
|
PO Nbr: 2012U00555
|
|
Voucher: O827841
|
|
DTN: _______
|
|
CODE 1 : ___
CODE 2 : ___
|
|
CODE 3 : _____
CODE 4 : _______
|
|
CODE 5 : _________
CODE 6 : ______________
|
|
TAG A : _
TAG B : _
|
|
Comment: ________________________________________
|
|
Act Month: SEP
UT Object: 0200
Status: R 9
|
|
Entry Date: 090111
Entry By: ACJTK
Changes Made: NO
|
|
Document ID: X0PBU991900 Seq Nbr: 224400001
Source:
|
|
|
+-------------- PF1 = PF-KEY MENU ------ PF8 = EXIT ----------------------+
Departmental Transactions
>>Please
+-------| Action:
| ------| **>>EL
|
|
|
De
| Accoun
|
|
|
|
|
|
|
|
|
|
|
|
E
|
Do
|
+--------
+--------------------------------------------------------------+
|
| ---+
|
ACTION
|
|
|
-------| -- |
| The ACTION field enables you to indicate the type of change |
|
| or operation you wish to perform on this transaction.
|
|
| ACTION
RESULT
UPDATES MADE |
|
| --------------------------------------------------- |
|
|
C
Make a Copy of the Transaction
Yes
|
|
|
|
|
|
D
Delete the Entire Transaction
Yes
|
|
|
|
|
|
S
Change into a Split Transaction
Yes
|
|
|
|
|
|
U
Update with Changes You Entered
Yes
|
|
|
|
|
|
P
Return to the Previous Screen Level
No
|
|
|
(P has the same effect as CLEAR)
|
|
|
A
Display Audit Trail
No
|
|
|
|
|
|
R
Toggle to Reversing Entry (Only LTM)
No
|
|
|
|
|
|
_
Type the desired ACTION here.
|
|
+--------------------------------------------------------------+ ---+
Split Transactions
• It is possible for departments to split their
transactions for reporting purposes.
• The split amounts must equal the “Master”
transaction.
• Transactions may be split “S” when posting or
after they are posted.
• The split amounts may be viewed as detail
under the Master transaction or on IF2 reports.
Split Transactions
>>Select a transaction or press ENTER to page forward<<
*DEQUAL
TRANSACTIONS LISTED BY ACCOUNT/DATE - LT1
Year: 11 12
Command: LT1
Account: 1900000024
Misc: _______________
Month: MAR
==============================================================================
Types
VIEW 3 OF 3
Date
Description
AC/RT
Amount Stat Mth Seq Nbr
TAG A TAG B Entry ACTV Comment
_ M 101711 PROCARD / AMAZON EU SARL
101711 OCT
EX DI
81.55-
R
OCT
16300001
_ M 101711 PROCARD / AMAZON.COM
101711 OCT
EX DI
360.00-
R
OCT
16000001
_ M 111111 PD ARAGUZ, ANT #447647469 EX DI
111111 NOV
131.07-
R
NOV
16000002
_
121011 PROCARD / AMAZON.COM
121011 DEC
EX DI
140.00-
R
DEC
16300002
_
121011 PROCARD / AMZ*AMAZON PAYM EX DI
121011 DEC
103.93-
R
DEC
16300003
-- 0 UT Austin
------ PF1=Options ------ PF8=Exit ------
6/12/12 10:02 AM --
Split Transactions
>>Press ENTER to page forward; PF4 to page back; CLEAR to return<<
+-----------------------------------------------------------------------------+
|
>>Please see the PF1 Menu for a list of the features for this screen<<
|
| ---- SUMMARY OF MASTER TRANSACTION INFORMATION --------------------------- |
| Account
Date
Description
AC/RT
Amount
Voucher |
1900000024 111111 PD CRAGUZ, ANT #447647 EX DI
131.07- L158616 |
|-- SUB TRANSACTION INFORMATION: SUB AMOUNTS NOW TOTAL:
131.07- |
|
Highest Sub Number: 2
Begin Page at 1__ |
|ACTION
DESCRIPTION
AMOUNT
CODE 1 CODE 2 CODE 3 |
|
CODE 4
CODE 5
CODE 6
COMMENT
|
| _ 1
PD CRAGUZ, ANT #447647469
130.00- ___
___
_____ |
|
_______ _________ ______________ ___________________________________ |
| _ 2
PD CRAGUZ, ANT #447647469
1.07- ___
___
_____ |
|
_______ _________ ______________ ___________________________________ |
| _
PD CRAGUZ, ANT #447647469
_____________________ ___
___
_____ |
|
_______ _________ ______________ ___________________________________ |
| _
PD CRAGUZ, ANT #447647469
_____________________ ___
___
_____ |
|
_______ _________ ______________ ___________________________________ |
| _
PD CRAGUZ, ANT #447647469
_____________________ ___
___
_____ |
|
_______ _________ ______________ ___________________________________ |
| _
PD CRAGUZ, ANT #447647469
_____________________ ___
___
_____ |
|
_______ _________ ______________ ___________________________________ |
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 6/12/12 10:10 AM --
Reconciliation Screens
>>Please enter your next command<<
*DEFINE
RECONCILIATION WITH OFFICE OF ACCOUNTING - LRM
Year: 11 12
Command: LRM
Account: __________
Misc: _______________
Month: JUL
EID: ________
Dept Req: _______________ Inventory: ________ Purch Ctr _____
==============================================================================
COMMAND
FUNCTION:
MISCELLANEOUS
-----------------------------------------------------------------1. LR1
AUTOMATED RECONCILIATION REPORT
2. LR2
SUMMARY OF UNRECONCILED ACCOUNTS
3. LR3
RESOLVE UNRECONCILED ACCOUNTING TRANS
4. LR4
VERIFY RECONCILIATION
5. LR5
PRINT VERIFICATION REPORTS
6. LR6
DISPLAY UNRECONCILED DEPARTMENT TRANS
MTH, "S"SEQ, "D"DATE
7. LR7
DISPLAY RECONCILED DEPARTMENT TRANS
"S"SEQ, OR "D"DATE
8. LR8
DISPLAY RECONCILED ACCOUNTING TRANS
"D"DATE
9. LR9
CLOSE OUT A MONTH / REOPEN A MONTH
10. LRA
DISPLAY NON-RECONCILING TRANSACTIONS
MTH, "S"SEQ, "D"DATE
11. LRB
DISPLAY UNLINKED RECONCILED TRANSACTIONS
TRANSACTION TYPE
-- 0 UT Austin
------ PF1=Options ------ PF8=Exit ------
7/26/12 09:24 AM --
Reconciliation Screens
>>Please enter your next command<<
*DEFINE
RECONCILIATION WITH OFFICE OF ACCOUNTING - LRM
Year: 11 12
Command: LRM
Account: __________
Misc: _______________
Month: JUL
EID: ________
Dept Req: _______________ Inventory: ________ Purch Ctr _____
==============================================================================
COMMAND
FUNCTION:
MISCELLANEOUS
-----------------------------------------------------------------1. LR1
AUTOMATED RECONCILIATION REPORT
2. LR2
SUMMARY OF UNRECONCILED ACCOUNTS
3. LR3
RESOLVE UNRECONCILED ACCOUNTING TRANS
4. LR4
VERIFY RECONCILIATION
5. LR5
PRINT VERIFICATION REPORTS
6. LR6
DISPLAY UNRECONCILED DEPARTMENT TRANS
MTH, "S"SEQ, "D"DATE
7. LR7
DISPLAY RECONCILED DEPARTMENT TRANS
"S"SEQ, OR "D"DATE
8. LR8
DISPLAY RECONCILED ACCOUNTING TRANS
"D"DATE
9. LR9
CLOSE OUT A MONTH / REOPEN A MONTH
10. LRA
DISPLAY NON-RECONCILING TRANSACTIONS
MTH, "S"SEQ, "D"DATE
11. LRB
DISPLAY UNLINKED RECONCILED TRANSACTIONS
TRANSACTION TYPE
-- 0 UT Austin
------ PF1=Options ------ PF8=Exit ------
7/26/12 09:24 AM --
LR2 EXAMPLE
*DEQUAL
SUMMARY OF UNRECONCILED ACCOUNTS - LR2
Year: 08 09
Command: LR2
Account: __________
Misc: _______________
Month: JUN
==============================================================================
Select an Account: __ An Asterisk indicates that though there are no
unmatched Accounting transactions, the account remains
********** >
out of balance. A "1" denotes that there is AT LEAST
one transaction that is not reconciled.
These accounts are from the VIEW: HISTORY in the OFFICE: HISTORY
ACCOUNT
UNMATCHED/BAL
ACCOUNT
UNMATCHED/BAL
ACCOUNT
UNMATCHED
1. 1900000023
1
2. 1900000024
1
3. 1900000025
*
4.
1900000057
1
5.
1900000095
*
6.
2000000052
1
7.
2000000070
*
8.
2000000075
1
9.
2000000080
1
10. 2011111110
1
11. 2011111120
1
12. 2011111150
1
13. 2011111170
1
14. 2011111171
*
15. 2011111175
1
16. 2011111180
*
17. 2022222251
1
18. 2600000012
1
19. 2600000014
-- 0 UT Austin
1
20. 2600000091
*
21. 2600000095
*
------ PF1=Options ------ PF8=Exit ------ 6/24/09 1:49 PM --
LR2 EXAMPLE
SELECT AN ACCOUNT
WITH A “1” NOTED
WILL GO *DEQUAL
TO LR3
SUMMARY OF UNRECONCILED ACCOUNTS - LR2
Year: 08 09
Command: LR2
Account: __________
Misc: _______________
Month: JUN
==============================================================================
Select an Account: 4_ An Asterisk indicates that though there are no
unmatched Accounting transactions, the account remains
********** >
out of balance. A "1" denotes that there is AT LEAST
one transaction that is not reconciled.
These accounts are from the VIEW: HISTORY in the OFFICE: HISTORY
ACCOUNT
UNMATCHED/BAL
ACCOUNT
UNMATCHED/BAL
ACCOUNT
UNMATCHED
1. 1900000023
1
2. 1900000024
1
3. 1900000025
*
4.
1900000057
1
5.
1900000095
*
6.
2000000052
1
7.
2000000070
*
8.
2000000075
1
9.
2000000080
1
10. 2011111110
1
11. 2011111120
1
12. 2011111150
1
13. 2011111170
1
14. 2011111171
*
15. 2011111175
1
16. 2011111180
*
17. 2022222251
1
18. 2600000012
1
19. 2600000014
-- 0 UT Austin
SELECT AN ACCOUNT
WITH AN ASTERISK *
WILL GO TO LR4
1
20. 2600000091
*
21. 2600000095
*
------ PF1=Options ------ PF8=Exit ------ 6/24/09 1:49 PM --
LR3 EXAMPLE
>> YOU HAVE VIEWED ALL UNRECONCILED TRANSACTIONS FOR THIS ACCOUNT <<
*DEQUAL
RESOLVE UNRECONCILED ACCOUNTING TRANS - LR3
Year: 08 09
Command: LR3
Account: 1900000057
Misc: _______________
Month: JUN
==============================================================================
UNMATCHED GENERAL ACCOUNTING OFFICE TRANSACTIONS
Select Trans: __ Action: _ Search Value: _____________________
Specific?: _
MARK DESCRIPTION
DATE
VCHR
DTN
AC/RT
AMOUNT DOC
_ 1. INDEX HOSPITALITY AUSTIN 060109 L111790 3613
EX DI
82.45- D
_ 2. DOME, STEPHENIE
060909 L111288 3357
EX DI
8.37- D
_ 3. DOME, STEPHENIE
060909 L111288 3357
EX DI
3.79- D
_ 4. PROCARD / EDIBLE ARRANGEM 061009 L111321 3658
EX DI
92.79- D
_ 5. PROCARD / TLF*FREYTAG'S N 061009 L111321 3743
EX DI
158.95- D
_ 6. PROCARD / FRY'S ELECTRONI 061009 L111321 3744
EX DI
369.99- D
_ 7. PROCARD / ANDERSON'S COFF 061009 L111321 3467
EX DI
18.45- D
_ 8. PROCARD / ANDERSON'S COFF 061009 L111321 3612
EX DI
26.85- D
_ 9. PROCARD / WHOLEFDS LCC 10 061009 L111322 3468
EX DI
160.00 D
_ 10. PROCARD / UT WEB TXSHOP
061009 L111156 3445
EX DI
110.00- D
_ 11. TRNSFR FROM 30-0000-0070 061209 J000085 3808
BA BA
10,864.85 D
_ 12. ICLASS REGISTRATION
061509 T222467 95818
DI DI
24.00- D
_ 13. CAMPUS CAFE ASSOCIATES LT 061609 PAYABLE 3839
EX DI
125.00- D
_ 14. COR. V0VP7333333 L123456 061809 J000458 3790
DI DI
110.00 D
-- 0 UT Austin
------ PF1=Options ------ PF8=Exit ------
6/24/09
1:53 PM --
BEWARE!
“R” is the only choice
if you select a transaction
>> YOU HAVE VIEWED ALL UNRECONCILED TRANSACTIONS FOR THIS ACCOUNT <<
from the left
– this will
*DEQUAL
RESOLVE UNRECONCILED ACCOUNTING TRANS - LR3
Year: 08 09
NOT post the
transaction!
Command: LR3
Account: 1900000057
Misc: _______________
Month:
JUN
+------------------------------------------+ =================================
|
| FICE TRANSACTIONS
|
HELP for MARK RECONCILIATION
| _________________
Specific?: _
|
---------------------------|
DTN
AC/RT
AMOUNT DOC
|
| 0 3613
EX DI
82.45- D
| You may choose to mark multiple account- | 8 3357
EX DI
8.37- D
| ing transactions to be labelled as
| 8 3357
EX DI
3.79- D
| reconciled, but not copied to your books | 1 3658
EX DI
92.79- D
| or linked to a department transaction.
| 1 3743
EX DI
158.95- D
| Enter an "R" next to those you want to
| 1 3744
EX DI
369.99- D
| reconcile. You may enter up to 15 at
| 1 3467
EX DI
18.45- D
| a time.
| 1 3612
EX DI
26.85- D
+------------------------------------------+ 2 3468
EX DI
160.00 D
? 10. PROCARD / UT WEB TXSHOP
061009 L111156 3445
EX DI
110.00- D
_ 11. TRNSFR FROM 30-2036-9870 061209 J000085 3808
BA BA
10,864.85 D
_ 12. ICLASS REGISTRATION
061509 T222467 95818
DI DI
24.00- D
_ 13. CAMPUS CAFE ASSOCIATES LT 061609 PAYABLE 3839
EX DI
125.00- D
_ 14. COR. V0VP7992357 L330156 061809 J000458 3790
DI DI
110.00 D
-- 0 UT Austin
------ PF1=Options ------ PF8=Exit ------
6/24/09
1:56 PM --
BEWARE!
>> YOU HAVE VIEWED ALL UNRECONCILED TRANSACTIONS FOR THIS ACCOUNT <<
*DEQUAL
RESOLVE UNRECONCILED ACCOUNTING TRANS - LR3
Year: 08 09
Command: LR3
Account: 1900000057
Misc: _______________
Month: JUN
==============================================================================
UNMATCHED GENERAL ACCOUNTING OFFICE TRANSACTIONS
Select Trans: 1_ Action: X Search Value: _____________________
Specific?: _
MARK DESCRIPTION
DATE
VCHR
DTN
AC/RT
AMOUNT DOC
_ 1. INDEX HOSPITALITY AUSTIN 060109 L111790 3613
EX DI
82.45- D
_ 2. DOME, STEPHENIE
060909 L111288 3357
EX DI
8.37- D
_ 3. DOME, STEPHENIE
060909 L111288 3357
EX DI
3.79- D
_ 4. PROCARD / EDIBLE ARRANGEM 061009 L111321 3658
EX DI
92.79- D
_ 5. PROCARD / TLF*FREYTAG'S N 061009 L111321 3743
EX DI
158.95- D
_ 6. PROCARD / FRY'S ELECTRONI 061009 L111321 3744
EX DI
369.99- D
_ 7. PROCARD / ANDERSON'S COFF 061009 L111321 3467
EX DI
18.45- D
_ 8. PROCARD / ANDERSON'S COFF 061009 L111321 3612
EX DI
26.85- D
_ 9. PROCARD / WHOLEFDS LCC 10 061009 L111322 3468
EX DI
160.00 D
_ 10. PROCARD / UT WEB TXSHOP
061009 L111156 3445
EX DI
110.00- D
_ 11. TRNSFR FROM 30-2036-9870 061209 J000085 3808
BA BA
10,864.85 D
_ 12. ICLASS REGISTRATION
061509 T222467 95818
DI DI
24.00- D
_ 13. CAMPUS CAFE ASSOCIATES LT 061609 PAYABLE 3839
EX DI
125.00- D
_ 14. COR. V0VP7992357 L330156 061809 J000458 3790
DI DI
110.00 D
It is MUCH better to select
the transaction with an “X”
at the top to expand it.
-- 0 UT Austin
------ PF1=Options ------ PF8=Exit ------
6/24/09
1:53 PM --
BEWARE!
>>TYPE TRANSACTION DATA & PRESS ENTER<<
*DEQUAL
RESOLVE UNRECONCILED ACCOUNTING TRANS - LR3
Year: 08 09
Command: LR3
Account: 1900000057
Misc: _______________
Month: JUN
==============================================================================
Copy Accounting transaction to Department and reconcile ("E" or "S")
OR reconcile transaction without posting to Department ("R")
ACTION: _
Date: 060209
Description: INDEX HOSPITALITY AUSTIN
Accounting Type: DI
Reporting Type: DI
Amount
82.45Req: _______________
PO:
Voucher: L111790
DTN: 0000000
TAG A : _
TAG B : _
Obj Code: 1780
CODE 1 : ___
CODE 2 : ___
CODE 3 : _____
CODE 4 : _______
CODE 5 : _________
CODE 6 : ______________
Comment: ________________________________________
Activity Month: JUN
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 6/24/09 2:22 PM --
ONLY when this expanded
view is open can you enter
“E” to post and reconcile!
Comparison
• When provisional transactions are posted,
they become departmental transactions.
• These are displayed on the LTM screens.
• They also update departmental balances.
LR4 – Comparison
>>ENTER AN ACCOUNT AND RECONCILIATION MONTH YOU WOULD LIKE TO VIEW<<
*DEFINE
VERIFY RECONCILIATION - LR4
Year: 11 12
Command: LR4
Account: 1900000050
Misc: _______________
Month: JUL
==============================================================================
Account Title:
MO&E
Month Status: OPEN
Unit/Sub-unit:
5100-000
Account Type:
EX
------------------------------------------------------------------------------Balances
Difference
Accounting Office
Department
(Accounting - Dept)
Beg Balance
1,399.20
1,399.20
.00
Budget
64,346.00
64,346.00
.00
Transfers
.00
.00
.00
Increases
.00
.00
.00
Disbursement
82,647.1939,116.3043,530.89Investments
.00
.00
.00
ENC-Payable
22,224.70
22,224.70
.00
ENC-Material
5,696.6029,112.4123,415.81
ENC-Salary
.00
.00
.00
ENC-Scholar.
.00
.00
.00
Assets/Liab.
.00
.00
.00
Free Balance
373.8919,741.19
20,115.08-- 0 UT Austin
------ PF1=Options ------ PF8=Exit ------
7/27/12 12:14 PM --
Profiles can help!
• You can create profiles to sort your provisional
transactions for review (LP5).
• Profiles can be created to automatically post
common provisional transactions (LP8).
• Profiles can also provide a template for
entering manual transactions (LP1).
LP5 groups transactions
(for review on LP6)
>> All profiles have been displayed, select an option <<
*DEFINE
CREATE/SELECT PROVISIONAL PROFILES - LP5
Year: 11 12
Command: LP5
Account: __________
Misc: _______________
Month: JUN
==============================================================================
SELECT OPTION: _
| EXISTING PROFILE: __
|
A CREATE New Profile
|
B SELECT & EDIT Existing Profile
|
C COPY Existing Profile
|
TO USERID: _____
|
AND NAME IT: ____________
|
D DELETE EXISTING PROFILE: ______
|
E SELECT Existing Profile & POST Provisionals |
|
|
|
|
|
|
|
|
|
-- 0 UT Austin
------ PF1=Options ------ PF8=Exit ------
6/05/12 10:55 AM --
LP5 groups transactions
(for review on LP6)
>>TYPE IN PROFILE DATA & PRESS ENTER TO ADD A PROFILE<<
*DEFINE
CREATE/SELECT PROVISIONAL PROFILES - LP5
Year: 11 12
Command: LP5
Account: __________
Misc: _______________
Month: JUN
==============================================================================
Press PF5 to Review/Post Provisionals using this Profile
SELECTION CRITERION - - - - - - - - - - - - - - - - - - - - - - - - - - - - Administrative View: _______
Account Nbr: __________ thru __________
Document Type: ___
Accounting Transaction Type: __ __ __ __ __
Reporting Transaction Type: __ __ __ __ __
Object Class Code: ____ thru ____ ____ thru ____ ____ thru ____
Description: ______________________ thru ______________________
PROFILE DATA
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - DATE: _ ______
TAG A: _ _
TAG B: _ _
CODE 1: _ ___
CODE 2: _ ___
CODE 3: _ _____
CODE 4: _ _______
CODE 5: _ _________
CODE 6: _ ______________
COMMENT: _ ________________________________________
ACTIVITY MONTH: _ ___
NEW PROFILE NAME:
____________
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 6/05/12 11:49 AM --
LP5 groups transactions
(for review on LP6)
>>A NEW PROFILE HAS BEEN ADDED
*DEFINE
CREATE/SELECT PROVISIONAL PROFILES - LP5
Year: 11 12
Command: LP5
Account: __________
Misc: _______________
Month: JUN
==============================================================================
Press PF5 to Review/Post Provisionals using this Profile
SELECTION CRITERION - - - - - - - - - - - - - - - - - - - - - - - - - - - - Administrative View: EXAMPLE
Account Nbr: __________ thru __________
Document Type: VP5
Accounting Transaction Type: __ __ __ __ __
Reporting Transaction Type: __ __ __ __ __
Object Class Code: ____ thru ____ ____ thru ____ ____ thru ____
Description: ______________________ thru ______________________
PROFILE DATA
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - DATE: _ ______
TAG A: _ _
TAG B: _ _
CODE 1: _ ___
CODE 2: _ ___
CODE 3: _ _____
CODE 4: _ _______
CODE 5: _ _________
CODE 6: _ ______________
COMMENT: _ ________________________________________
ACTIVITY MONTH: _ ___
NEW PROFILE NAME:
TRAVEL______
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 6/05/12 11:49 AM --
LP5 groups transactions
(for review on LP6)
>> All profiles have been displayed, select an option <<
*DEFINE
CREATE/SELECT PROVISIONAL PROFILES - LP5
Year: 11 12
Command: LP5
Account: __________
Misc: _______________
Month: JUN
==============================================================================
SELECT OPTION: _
| EXISTING PROFILE: __
|
A CREATE New Profile
| 1 TRAVEL
B SELECT & EDIT Existing Profile
|
C COPY Existing Profile
|
TO USERID: _____
|
AND NAME IT: ____________
|
D DELETE EXISTING PROFILE: ______
|
E SELECT Existing Profile & POST Provisionals |
|
|
|
|
|
|
|
|
|
-- 0 UT Austin
------ PF1=Options ------ PF8=Exit ------
6/05/12 11:54 AM --
Want to see how it works?
• Go to LP6 (to review provisional transactions.
• Press ENTER twice – to display all transactions.
• Enter the LP5 profile name in the Misc field.
• When you press ENTER, only the transactions
in the profile will appear!
LP6
*DEFINE
REVIEW/POST PROVISIONAL TRANSACTIONS - LP6
Year: 11 12
Command: LP6
Account: __________
Misc: _______________
Month: JUN
==============================================================================
Full Page Action: _
Provisionals in View: EXAMPLE
Start Date: ______
ACCOUNT
DATE
DESCRIPTION
AC/RT
AMOUNT
PO
REQUISITION
VOUCHER DTN TAGS OBJ CODE 1 CODE 2 CODE 3 CODE 4 CODE 5
CODE 6
COMMENT
MTH DOC BY
AC.ST
_ 1416000001 113011 REIM-RECOUP USS PAY______ BA BA
1,026.68
_______________ J859440 _______ _ _ 9032 ___
___ _____ _______ _________
______________ ________________________________________ NOV VJ1 PRABC
C
_ 1416111001 113011 BARTINEA, ALBERTO Z -GRS_ EX DI
7,111.00_______________ L170386 _______ _ _ 1101 ___
___ _____ _______ _________
______________ ________________________________________ NOV VP4 PRXY
C
_ 1416222001 113011 TROTH, ROBERT M -GRS_____ EX DI
14,444.00_______________ L170386 _______ _ _ 1101 ___
___ _____ _______ _________
______________ ________________________________________ NOV VP4 PRSY
C
_ 1416333001 113011 TROTH, ROBERT M -USS_____ EX DI
33.95_______________ L170386 _______ _ _ 1134 ___
___ _____ _______ _________
______________ ________________________________________ NOV VP4 PRXY
C
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 6/05/12 12:00 PM --
LP6 with Profile
*DEFINE
REVIEW/POST PROVISIONAL TRANSACTIONS - LP6
Year: 11 12
Command: LP6
Account: __________
Misc: TRAVEL_________
Month: JUN
==============================================================================
Full Page Action: _
Provisionals in View: EXAMPLE
Start Date: ______
ACCOUNT
DATE
DESCRIPTION
AC/RT
AMOUNT
PO
REQUISITION
VOUCHER DTN TAGS OBJ CODE 1 CODE 2 CODE 3 CODE 4 CODE 5
CODE 6
COMMENT
MTH DOC BY
AC.ST
_ 1400000075 040112 TOMBERGER, JESSICA BETH__ EN EN
1.00 TV11000059
_______________ L233333 2748___ _ _ 0510 ___
___ _____ _______ _________
______________ ________________________________________ APR VP5 ACMO
C
_ 1400000075 042012 JONES, EVELYN HANNAH_____ EN EN
1.00 TV11000018
_______________ L233352 _______ _ _ 0510 ___
___ _____ _______ _________
______________ ________________________________________ APR VP5 ACMO
C
_ 1400000075 042712 MOSHYLA, DOROTHY EZEMELLE EN EN
1.00 TV11000087
_______________ L233328 3000___ _ _ 0510 ___
___ _____ _______ _________
______________ ________________________________________ APR VP5 ACMO
C
_ 1400000075 050812 BELL, JANE_______________ EN EN
1.00 TV11000007
_______________ L333310 _______ _ _ 0510 ___
___ _____ _______ _________
______________ ________________________________________ MAY VP5 ACMO
C
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 6/05/12 12:01 PM --
LP8
• Provisional transactions can be coded and
sorted for REVIEW or automatically POST and
reconcile using LP8 profiles.
• Provisional transactions can also be rejected
(however an offsetting manual entry is
recommended for these rejections).
• Only office managers or delegates can create
the LP8 profiles.
LP8
>> ENTER A VALID OFFICE NAME IN THE COMMAND LINE FIELD "OFFICE" <<
*DEFINE
OFFICE PROVISIONAL POSTING PROFILES - LP8
Year: 11 12
Command: LP8
Office: __________
Misc: _______________
Month: JUN
==============================================================================
Select Option: _
|
Existing Profile: __
|
A CREATE New Profile
|
NAME
ACTION STATUS
B SELECT & EDIT Existing Profile |
D DELETE Existing Profile: ______ |
E APPLY PROFILES to the
|
provisionals for the office
|
5100ET
_______
|
* Only submit option E ONCE
|
per day to post provisionals. |
F COPY A PROFILE TO ANOTHER
|
OFFICE
|
G List order PROFILES will be
|
reviewed for selection for a
|
document type:
___
|
|
|
|
|
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 6/05/12 4:12 PM --
LP8
>> TYPE IN CHANGES AND PRESS ENTER TO UPDATE THE PROFILE <<
*DEFINE
OFFICE PROVISIONAL POSTING PROFILES - LP8
Year: 11 12
Command: LP8
Office: __________
Misc: _______________
Month: JUN
==============================================================================
Profile Name: ENCUMBRANCE DOCS____
Status: ON_
Action: POST__
SELECTION CRITERIA: Part 1 - Information on the Transaction - - - - - - - - Document Type: VE. (required)
Account Information: _
X
Accounting Transaction Type: __
__
__
__
__
Reporting Transaction Type: __
__
__
__
__
Object Class Codes: 0200 thru 0999 ____ thru ____ ____ thru ____
Description: ______________________ THRU ______________________
Vendor ID: ______________
Purchase Order: __________
Voucher Number: _______
SELECTION CRITERIA: Part 2 - Information about Source of Electronic Document
Electronic entry by: A
Originating Unit: _______
PROFILE DATA - Information to be Added to Selected Transactions by Profile ___
___
_____
_______
_________
______________
TAG A:
_
TAG B:
_
Comment: ________________________________________
Activity Month: *D
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 6/05/12 1:55 PM --
LP8
>> YOUR ACCOUNT PROFILE INFORMATION HAS BEEN UPDATED <<
*D +-------------------------------------------------------------------------+
Co |
|
== |
ACCOUNT INFORMATION SELECTION
|
Pro |
-----------------------------|
SE |
|
| I. VIEWS
|
|
|
|
A. Master View: _______
_______
_______
_______
|
|
|
|
B. Administrative View: _______
_______
_______
_______
|
|
|
| II. ACCOUNT RANGES
|
|
|
|
A. Accounts(masking): __________ thru __________
|
SE |
|
| III. INDIVIDUAL ACCOUNTS
|
|
|
PR |
B. Accounts(masking): __________ __________ __________ __________ |
|
|
|
__________ __________ __________ __________ |
|
|
|
|
-- +-------------------------------------------------------------------------+
Current Resources
•
•
•
•
•
PF6 Help
Field Level Help “?”
LMM Overview Handout, Slideshows, Etc.
Office of Accounting Helpline = 471-8802
askus@austin.utexas.edu
PF6 Help
Help for Command LR2
Screen 1__ of
3
==========================================================================
DISPLAY UNRECONCILED ACCOUNTS
PURPOSE
This screen displays all of your accounts in your administrative
view on a per month basis. Accounts with a number one (1) listed
to the right are those with at least one unreconciled accounting
transaction. Those with an asterisk (*) listed to the right,
have no unreconciled transactions for the month.
HOW TO USE
1) This screen will default to the current month and display all
of the accounts in your administrative view. Change the month
on the upper right, if you wish to view transactions for another
month.
The screen will display the accounts in numeric order.
2) Numbers are listed to the left of each account number. Select
the number for the account you wish to view. If you select an
Press
'ENTER' for next page of text or CLEAR to exit help.
“?” = Field Level Help
*DEFINE
REVIEW/POST PROVISIONAL TRANSACTIONS - LP6
Year: 11 12
Command: LP6
Account: 1900000050
Misc: _______________
Month: JUL
==============================================================================
Full Page Action: _
Provisionals in View: HISTORY
Start Date: ______
ACCOUNT
DATE
DESCRIPTION
AC/RT
AMOUNT
PO
REQUISITION
VOUCHER DTN TAGS OBJ CODE 1 CODE 2 CODE 3 CODE 4 CODE 5
CODE 6
COMMENT
MTH DOC BY
AC.ST
_ 1900000050 070212 EPSTEIN EDUCATIONAL ENTER EN EN
323.00 2012A22222
3368___________ L288888 _______ _ _ 0200 ___
___ _____ _______ _________
______________ ________________________________________ JUL VP1 ACGEM
C
_ 1900000050 070212 EPSTEIN EDUCATIONAL ENTER EX DI
310.00- 2012A22222
3368___________ L288888 _______ _ _ 1343 ___
___ _____ _______ _________
______________ ________________________________________ JUL VP1 ACGEM
C
_ 1900000050 070212 EPSTEIN EDUCATIONAL ENTER EX DI
13.00- 2012A22222
3368___________ L288888 _______ _ _ 1315 ___
___ _____ _______ _________
______________ ________________________________________ JUL VP1 ACGEM
C
? 1900000075 071012 SUMMERS, BUFFY __________ EN EN
1.00- TV11777777
_______________ O911111 _______ _ _ 0510 ___
___ _____ _______ _________
______________ ________________________________________ JUL VE5 ZZJTK
C
-- 0 UT Austin ------ PF1=Options ------ PF8=Exit ------ 7/26/12 10:17 AM --
Training Resources
Training Resources
Let’s Review:
Provisional Transactions are automatically
created in LMM based on official transactions.
Once these provisional transactions are
posted (accepted, copied, entered), they
become departmental transactions.
Departmental transactions update
departmental balances.
Let’s Review:
LP6 is an efficient way to review the
provisional transactions and post them as
departmental transactions (on the LTM screens).
PROFILES can filter provisional transactions
and even automatically post them.
LR4 compares official balances with
departmental balances to identify any
differences.
Let’s Review:
Departmental transactions may be coded
and split for reporting purposes.
Departmental transactions may deleted,
however manual entries are recommended
to offset the deleted amounts (using LP2).
LMM
Thank you for viewing
this presentation!