Budget Pooling
1
 Budget:
A planning Tool. It is not cash or
real money.
In other words, a budget is an
organizational plan stated in monetary
terms.
 Pooling:
Refers to the grouping together of
resources.
Budget Pooling
2

Budget Pooling = Budget + Pooling:
Grouping together budget funds (resources)
to help with the administrative process in
PantherNet.
Budget Pooling
3

Organizational Unit (Org Unit): is a sixteen
digit number designed to make a
department/division unique within the
college.
Example: 11110400-110400-20
(BIOLOGY - A&P)
Budget Pooling
4
Budget Pooling
5
Budget Pooling
6

General Ledger Code (GL Code/GLC): is a five
digit number that describes an item or service
the department or division is purchasing.
Example: 65501 - Educational Materials &
Supply
Budget Pooling
7
Budget Pooling
8
Budget Pooling
9



Capital Outlay GL codes will not be budget
pooled.
Capital Outlay GL Codes will still show
individual available balances.
Budget Transfers will still be needed to move
budget funds from one org unit to another.
Budget Pooling
10
Budget Pooling
11
Practically eliminates the need for budget
transfers within a specific Org Unit.
 Except for capital outlay GL codes, line items
will not show an available balance.
 The available balance for pooled current
expense GL codes will appear in GL code
60000.
 The available balance for pooled travel
expense GL codes will appear in GL code
60500.

Budget Pooling
12
Budget Pooling
13



Never use GL code 60000 or 60500 when
entering a transaction. This is strictly for
budget pooling ‘display’ purposes.
Only GL codes that have been used are
displayed on your PantherNet screen BUT ALL
GL codes are available to use.
Finance Tools and Resources web page.
Budget Pooling
14
Questions
Contact Us:


Pam Harrison, harrisop@palmbeachstate.edu or 1-3090
Jane Mills, millsj@palmbeachstate.edu or 1-3096
Budget Pooling
15
We have designed some web-based reports using
Microsoft SQL Server (a data management and analysis
application) in order to help you access important
PantherNet financial information. Most PantherNet
Finance users have these reports available for use by
going to Campus User Reports. Deans and Provosts
will have access to some additional information by
going to Administrative Financial Reports. Any of
these reports can be easily exported to Excel or PDF
format.
Budget Pooling
16
PantherNet User Profile
 PO Encumbrances For: User
 Org Unit Income and Expense
 Monthly Accumulations For Org Number
 Organizational Codes Table
 GL Codes Table
 Payroll/HR Budget Positions By Org Number

Budget Pooling
17
Budget Pooling
18