End of Course Tests (EOCT)
Pre-Administration Webinar
Winter 2012
October 30 – November 1, 2012
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AGENDA
Introductions
What’s New/Reminders
Purpose/Overview
Use of Calculators
Scheduling Considerations/Test Makeup Procedures
Students to Be Tested/Accommodations
Grading
Security/Testing Irregularities
Receipt, Return and Tracking of Materials
Scores and Reports
EOCT Important Dates
EOCT Resources
Contact Information
What’s New/Reminders
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Transition to CCGPS Standards:
Mathematics & English/Language Arts
PearsonAccess Student Upload Feature
Electronic Individual Student Reports (ISRs)
Delivery Dates of Testing Materials
System Readiness Tools
CCGPS Transition
• Beginning in the 2012-2013 school year, we have transitioned to CCGPS
standards
• Mathematics
– Introduce a new Coordinate Algebra EOCT beginning with Winter 2012
administration
– Standard Setting will be held December 18-19
– Scores will post in early January and will serve as the final exam
– This is not a field test or pilot
• English/Language Arts
– Ninth Grade and American Literature aligned with new CCGPS
standards beginning with Winter 2012 administration
• Field Test Items for inclusion on new forms
– Completed in Spring 2012
– Continuing in Winter 2012
PearsonAccess – Student Upload
When entering student data into PearsonAccess
(either manually or via SDU Upload) . . .
• It is critical that BOTH the FTE Number and
GTID fields are completed.
• Not doing so could complicate Assessment
Processing functions that are required for
accountability purposes.
Electronic ISRs
• Electronic ISRs will be posted on
PearsonAccess, regardless of whether or not
districts request paper copies
– Access to electronic copies “indefinitely”
• Please note that districts who have not previously
requested electronic copies will not have access to files
prior to the Winter 2012 administration
– Districts may download these files for their
records
Staggered Delivery of Testing Materials
Three test material delivery dates:
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Systems testing the weeks of November 26th and
December 3rd
 November 12th-14th
Systems testing the weeks of December 10th and
December 17th
 November 26th-27th
Systems testing the weeks of December 24th &
December 31st
 December 10th-11th
Online Testing –
System Readiness Tools
Additional resources available for districts
to enhance the online testing experience.
• System Readiness Tools:
 System Checks
 Infrastructure Trial
 One-on-one training
EOCT Overview
3/23/2016
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Purpose
• The purpose of the EOCT is to assess student
achievement of the state adopted
curriculum in core courses and to provide
diagnostic data in support of improved
student achievement.
• The EOCT serves as a component in
Georgia’s College & Career Readiness
Performance Index (CCRPI).
EOCT Assessments
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Ninth Grade Literature and Composition
American Literature and Composition
Biology
Physical Science
U. S. History
Economics/Business/Free Enterprise
GPS Algebra
GPS Geometry
Mathematics I: Algebra/Geometry/Statistics
Mathematics II: Geometry/Algebra II/Statistics
CCGPS Coordinate Algebra
EOCT Assessments
• Each test booklet is divided into two sections.
• Students may complete Sections I and II in day one or
Section I in day one and Section II in day two.
• Students may not complete a portion of a section and then
complete the remainder of the section later in the day or
the next day.
• This will result in an invalidation of the test.
– For example, if a student becomes ill during Section I and does not
complete that section, the student may not complete the
remainder of the Section I upon return to school.
EOCT Courses
Course ID
Course Name
Corresponding EOCT
23.06100
23.05100
23.05300
23.06800
26.01200
26.01400
26.01800
26.01900
45.06100
45.06200
45.06300
45.06500
27.08100
27.09100
27.08200
27.09200
40.01100
45.08100
45.08200
45.08700
27.06210
27.06220
27.09400
27.09500
9th Literature and Comp
Am Literature and Comp
AP Language Comp (American Lit Comp)
IB English SL (Am Lit)
Biology I
Advanced Biology (AP)
IB Biology SL
IB Biology HL
General Economics
AP Macro
AP Micro
IB Economics SL
Mathematics I
Accelerated Mathematics I
Mathematics II
Accelerated Mathematics II
Physical Science
General US History
AP US History
IB History of Americas SL
GPS Algebra
GPS Geometry
Accelerated GPS Algebra/Geometry
Accelerated GPS Geometry/Advanced Algebra
9thLit
AMELit
AMELit
AMELit
BIO
BIO
BIO
BIO
ECO
ECO
ECO
ECO
MATH 1
MATH 1
MATH 2
MATH 2
PHY
USH
USH
USH
GPS Algebra
GPS Geometry
GPS Algebra
GPS Geometry
27.09710
27.09750
CCGPS Coordinate Algebra
Accelerated CCGPS Coordinate Algebra/Analytic Geometry
CCGPS Coordinate Algebra
CCGPS Coordinate Algebra
Administration Windows
• Main administrations:
• Winter 2012
• Spring 2013
• Summer 2013
• Mid-months:
• Spring 2013- January, February and March
• Fall 2013 - August, September, October and
November
• Retest Administrations:
• Winter Retest Administration will coincide with the
Spring Mid-month administrations.
Testing Modes
• End-of-Course Tests may be administered via
paper and pencil or online.
– Paper/ pencil assessments available during the
winter, spring and summer administrations.
– Online assessments are available for all
administrations (including retest administrations).
Use of Calculators
• Calculators are allowed to be used on the following EOCTs:
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CCGPS Coordinate Algebra
GPS Algebra/GPS Geometry
Mathematics I/Mathematics II
Physical Science
Economics
• Calculators that store text or graphing calculators cannot
be used.
– Examiners should verify appropriate calculator use prior to the
beginning of testing.
• Electronic testing format provides “4-function” calculators.
– Students are allowed to use their own calculators when testing
online.
Scheduling Considerations
• Diligent attention must be given to the development of a schedule
that protects the security and integrity of the test administration.
• EOCT may be scheduled at any time during the state testing window.
– Systems may elect a one-day or a two-day administration; however, all
schools in the system must follow the same schedule as closely as
possible.
– Individual subject areas must be administered on the same or
consecutive days within the system.
– At no time should some students complete a test one week and
another group of students complete the same test the following week.
– For scheduling examples, please refer to Page 66 of the Student
Assessment Handbook.
*Allowing flexibility in the scheduling of the EOCT, to meet the variety of school schedules that
exist, is dependent upon everyone involved in the administration protecting the integrity of the
program.
Scheduling Considerations
• Schools must adhere to the testing times prescribed in the Examiner’s
Manuals.
– Total administration time for the tests is 90-120 minutes.
– Additional time is required for disseminating materials, completing
forms, and other test protocols.
– Allowing too much or too little time may result in an invalidation.
• When scheduling tests, consider the optimum time to administer the
tests.
– Consider logistics, including time and staffing.
– During one-day test administrations, lunch should not serve as the
break between sections I and II. To do so, would allow for potential
breaches of test security.
Scheduling Considerations –
Test Make-ups
• The purpose of the make-up days is to administer the tests to
students who are unexpectedly absent during the regularly
scheduled administration.
– Include sick days, verified court dates, etc.
– Does not include personal vacations, school field trips.
– When in doubt, contact GaDOE.
• Make-ups must only be administered during the district’s
window
– Permission to test outside district window will only be considered in
rare, case-by-case circumstances and must be pre-approved by
GaDOE.
Students To Be Tested
• Any student, regardless of grade-level,
enrolled in an EOCT course must take the
appropriate EOCT.
– For example, if a student is taking a course to complete
the state requirement for Mathematics I, that student
must take the Mathematics I EOCT, regardless of the
course title assigned by the local system.
Students To Be Tested
• Students who are:
– taking a block-scheduled course who complete the full
year course in one semester will be tested at the end of
that semester.
– following a traditionally scheduled (36-week) course will
be tested at the end of the second semester of the
course.
– completing a course at the end of one semester
(typically Economics) will be tested at the completion of
the course.
Students To Be Tested
• Students enrolled (or dually enrolled) in:
– alternative schools.
– credit recovery or “make-up” courses.
– college courses, online courses, or correspondence classes and
are receiving credit towards graduation for an EOCT course.
• Note: High schools are responsible for determining that postsecondary courses meet the criteria for dual enrollment. Scores
will be counted as follows:
1)The college instructor must issue a numeric grade for the
student. A letter grade may also be issued, but the high
school must receive a numeric score for the course.
2)For high school credit, the course grade will be determined
using the State Board approved calculation.
Students To Be Tested
• Middle School students enrolled in an EOCT course,
whether or not they receive HS credit for the class.
– These students are also required to take the appropriate CRCT.
• Students with disabilities and English Learners (EL) who
are enrolled in EOCT courses for credit.
– Students who receive accommodations for instructional and
classroom assessment purposes may also be eligible for
accommodations during the administration of End-of-Course Tests.
– Accommodations provided for statewide assessment must be
listed on IEP, IAP, or EL TPC and should be consistent with the
student’s instructional program.
Students To Be Tested
• Students enrolled in your system who are also enrolled
in EOCT courses via Georgia Virtual School (GAVS)
– Must be administered the appropriate EOCT at their home
school.
– It is the school test coordinator’s responsibility to ensure that
these students’ answer documents are coded accurately
(“30” under SDU A) so that results may be reported to GAVS.
– Documents not coded to reflect students enrollment with
GAVS could delay or interfere with student grade reports.
Students To Be Tested
• Students enrolling from non-accredited
programs.
– Must take and pass the EOCT with a minimum
of 70 grade conversion score to receive credit
for the course.
– It is the responsibility of the local school system
to determine whether criteria are met for
awarding credit.
Students NOT To Be Tested
• Students who wish to transfer credit in an EOCT
course completed at an accredited institution.
– Note: Students who enroll in coursework at another accredited institution
while also enrolled in a public school are considered “dually enrolled.”
• Students who have previously taken an EOCT
course, took the accompanying EOCT and received
core credit for the course.
– For example, if a student is completing an EOCT course as an “elective”,
the student would not be required to take the EOCT. The student is
required to take the EOCT when they take and complete the course for
“core” credit.
– If you have questions in such circumstances, please contact GaDOE
Assessment.
Accommodations
• Students who receive accommodations for
instructional and classroom assessment purposes
may also be eligible for accommodations during
testing.
– Accommodations provided for statewide assessment
must be listed on IEP, IAP, or EL TPC and should be
consistent with the student’s instructional program.
• To avoid an irregularity, please ensure that students
who should receive accommodations are properly
identified prior to testing.
Accommodations
• Only approved accommodations may be used.
– Please refer to the Accommodations Manual and the
Student Assessment Handbook.
• Use of accommodations not on the list must be
approved in advance by Melissa Fincher, Associate
Superintendent for Assessment and Accountability.
– Four to six weeks should be allowed for these requests to
be reviewed.
What percentage of a student’s course
grade does an EOCT comprise?
Cohort 1
Cohort 2
Students who enter grade 9 for the
first time in SY2011 -2012 or after
Students who entered grade 9 for
the first time between July 2008
and June 2011
• EOCT counts as 20% of
course grade
• EOCT counts as 15% of
course grade
The percentages for these two cohorts are defined by
State Board of Education rule 160-4-2-.13
(STATEWIDE PASSING SCORE)
Grading
• Students must earn a 70 or higher final course grade
to pass the course and earn credit for graduation.
• If your school awards 1.0 credit upon completion of a
year long course, the EOCT should count as either
15% or 20% that final grade.
• If your school awards 0.5 credit at the end of the first
semester, and 0.5 credit at the end of the second
semester, the EOCT should count as either 15% or
20% of the final second semester course grade.
Grading
• If a student is not present for an EOCT administration (main or midmonth), the system may issue an Incomplete and allow the student to test
during a future testing window (main or mid-month).
– This Incomplete may remain as the student’s course grade until their
testing requirement is fulfilled.
• If, after attempts have been made to have the student test in a future
window, the student does not take the EOCT, the course grade shall reflect
that the student did not participate in the test.
– The system may issue a zero as 15% or 20% (dependent upon date first
enrolled in grade nine) of the final course grade.
– There should be sufficient documentation to indicate the student was
notified of testing opportunities and did not participate.
• The EOCT is Georgia's assessment utilized for federal high school
accountability. As a result, systems must provide for the participation of
all students in completion of an EOCT course.
Security
• Maintaining test security and test integrity is critical.
• All EOCT must be administered and supervised by a Georgia-certified
educator.
• Everyone involved in the testing process must be properly trained and
informed of their roles and responsibilities for test security.
– Attendance at training must be mandatory and well-documented.
– Untrained examiners must not be allowed to test.
• Students and teachers need to understand test protocols and the
ramifications of not following testing procedures.
• The school principal must be made aware of any issues involving
testing or test security.
• Violations may result in invalidation of students’ tests and/or referral
to the Professional Standards Commission for disciplinary action.
Security
• Student Test Booklets must be kept stored in a secure place accessible
only by the principal and the test coordinator at all times.
• Test materials must not be removed from their secure storage location
for reasons other than the preparation of materials for testing, actual
test administration, and the completion of tasks as prescribed by test
manuals.
• Shrink-wrapped packages must remain sealed until Test Coordinators
are ready to prepare test materials for administration.
• Distribute testing materials as close to the actual testing time as
possible.
• Testing materials should only be issued to persons who have been
carefully advised of their responsibilities for test security.
– Only staff members who have been trained on the proper
management of secure test materials should handle such materials.
Security
• All persons receiving testing materials must sign a checkout sheet
when they receive the materials. This sheet should show date and
time.
• All testing materials issued to persons administering tests must be
counted carefully when given out and when returned.
– If a problem occurs, School Test Coordinator should be notified
immediately.
• Test Coordinators and/or Examiners should keep a record of all
students tested for each EOCT administration.
• In addition to student’s name and EOCT administered, please
remember to include form numbers for each student in your
documentation. Please be sure to keep copies of these records.
Security
• Students must write their names on the cover of their test booklet
and any scratch paper.
• Please follow all instructions in the test manuals exactly.
– Do not add anything to, or delete anything from, the directions in the test
manual. This violates standardized test conditions and may invalidate scores.
• All testing materials must be collected and returned immediately
after the testing session.
– Please be reminded that Student Authorization Tickets and used scratch
paper are considered secured materials and must be handled as such.
– Examiners are responsible for turning them in and coordinators are
responsible for verifying that they do.
• For additional security information, please refer to pages 35-37 of
the Student Assessment Handbook.
Security - Examiner Training
• Documentation of attendance at the district and
building level (include agenda and materials used).
• Ensure examiners have an opportunity to review
examiner manual prior to testing date (in a secure
environment).
– Updated manuals have also been posted on the GaDOE
(EOCT) website.
• Examiners should be clear on logistical procedures in
place for security of materials.
Testing Irregularities
• All personnel in the local system must follow protocol as they become
aware of testing irregularities.
• Signs of any testing irregularity must be dealt with immediately.
– Test Examiner > School Test Coordinator > System Test Coordinator >
Melissa Faux
• The school principal must also be made aware of any instances of a testing
irregularity.
• Reports of testing irregularities from persons other than the STC (or their
designee), will be referred to the STC to ensure proper reporting protocols
are followed.
• Please do not include identifiable student information such as, social
security numbers, GTID, or FTE numbers in emails sent to GaDOE.
Testing Irregularities
• All irregularities must be coded, documentation
completed and submitted on the Testing Irregularity
Form in the MyGaDOE Portal.
• When entering the documentation into the portal,
please:
– Select the appropriate “Administration Cycle” - Winter 2012.
– Select the appropriate “Administration” - EOCT Main.
– Include the form number of the test that needs to be coded as an
Irregularity or Invalidation.
• Failure to include the form number when completing the Testing
Irregularity Form will result in delayed and/or inaccurate
reporting of scores.
Testing Irregularities
• When entering the documentation into the portal,
please:
– Clearly indicate if a score should be invalidated, or
counted as an irregularity.
• If tests needs to be invalidated, please select from drop
down menu the reason for invalidation.
– Described in detail the circumstances surrounding the
reason for invalidating the test.
Testing Irregularities
• In addition to entering irregularities into the portal, once IRR
or INV codes are received, you MUST:
• Grid and bubble student answer documents (if the test
was administered via paper/pencil) OR
• Enter code into PearsonAccess (if the test was
administered online)
• Once received, IRR codes can be used on all future
irregularities but documentation must be entered into the
portal.
• Only the GaDOE may invalidate assessments.
Testing Irregularities - Paper
• On answer documents, you must:
– Fill-in the appropriate irregularity or invalidation bubble.
– Grid the 5-digit SDU B code.
– Failure to grid both the correct SDU-B code and fill-in the
correct corresponding bubble will result in the delayed
and/or inaccurate reporting of scores.
Testing Irregularities – Online
• For students who test online, follow these steps in
PearsonAccess:
1. Click on Test Management.
Testing Irregularities – Online
2. Find and Select the student
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Testing Irregularities – Online
3. Once you find the student, click on Assigned Tests:
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Testing Irregularities – Online
4. Select the Subject:
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Testing Irregularities – Online
5. To enter the SDU B code, click on the Edit button.
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Testing Irregularities – Online
6. Select ‘Yes’ by using the drop down options for either the
Irregularity, Invalidation or PIV box.
7. Enter the 5-digit SDU-B code.
Failure to select ‘yes’ for the correct indicator (Irregularity/Invalidation/PIV)
and/or failure to enter the correct corresponding SDU-B code will result in
the delayed and/or inaccurate reporting of scores.
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Testing Irregularities –
Irregularity/Invalidation Matrix
Bubble
Irregularity Code
Score
INV
INV
IRR
IRR
No Bubble
No Bubble
Valid IRR code
No code
Valid INV code
No code
Valid INV code
Valid IRR code
Invalidated
Scored As Is
Invalidated
Scored As Is
Invalidated
Scored as an IRR
Failure to grid both the correct SDU-B code and fill-in the correct
corresponding bubble will result in action listed in the right-hand
column.
Testing Irregularities
Some examples of irregularities:
• Cheating
– Following an investigation and confirmation student test
scores will be invalidated by GaDOE
– If the incident involves improper conduct on the part of
staff, a referral to the Professional Standards Commission
for disciplinary action may result
• Using a graphing calculator or other prohibited devices
– Following confirmation of the use of a prohibited device
during a testing administration, student scores will be
invalidated by GaDOE
Testing Irregularities
Some examples of irregularities:
• Sickness during testing administration
– Student gets sick prior to starting the test
• Upon return to school student will complete the test in its entirety and
test is scored as is; does not require portal entry
• If testing online, please do not “submit” the student’s answers
– Student gets sick after having completed Section I but
before starting Section II
• Upon return to school student will complete Section II of the test and test
is coded as an irregularity; requires portal entry
– Student gets sick while testing in either Section I or II
• Test scores are invalidated by GaDOE; requires portal entry
Testing Irregularities
Some examples of irregularities:
• Accommodations
– Students given the wrong accommodation or not given
their accommodation
• Test scores may be invalidated by GaDOE
• School or system notifies parent (as soon as possible)
• Requires portal entry
– Students refuse their accommodation
• School or system notifies parent (prior to the beginning of testing
if at all possible)
• Test scores are coded as an irregularity; requires portal entry
• Please fill in the Accommodations code on student answer
document or on PearsonAccess since the school attempted to
provide the accommodation (See next slide)
Student Answer Document
PearsonAccess
Select ‘Yes’ by
using the drop
down options for a
possible selection
for each
accommodation.
Testing Irregularities
Some examples of irregularities:
• Testing the wrong student or subject area
– Students given the wrong EOCT
• Test scores are invalidated by GaDOE; requires portal
entry
– Students testing under wrong GTID
• Contact GaDOE as soon as possible
– Much easier to fix during the administration or within
the first 48 hours after the close of the administration
Tips to Avoid Testing Irregularities
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Adhere to test security policies, protocols and procedures.
Reinforce the use of active monitoring in testing environments.
Immediately report any possible testing irregularities.
Properly identify all students who should receive accommodations
prior to testing.
• Students IEP/IAP/TPC plans should be regularly reviewed to
determine if accommodations are still appropriate or needed.
• If a student is suspected of cheating but there is no proof of his or
her action, allow the student to complete the section and/or entire
test.
– An invalidation can always occur after all of the facts are collected.
• Have a plan in place to quickly secure testing environments and/or
materials in the event of an evacuation during a testing administration.
Tips to Avoid Testing Irregularities
For Online Testing
• Please use the system readiness tools to monitor the district’s
network infrastructure and capability prior to and during
testing.
• If you encounter connectivity issues
– prior to the start of testing, please use your best judgment as to
whether or not to allow students to begin testing
– during Section I testing, please use your best judgment as to whether
or not to allow students to continue on to Section II
• Student Authorization Tickets must be used to verify student
name and GTID prior to testing.
Student Authorization Ticket
Students
must verify
and sign their
names
Allb Allcorrect
To avoid a student testing under another student’s GTID, you must :
1. Print ALL Student Authorization Tickets;
2. Have students verify AND sign their names BEFORE testing begins
Receipt of Materials
• Materials will be delivered on one of three distribution dates.
• System Test Coordinators must:
– Ensure sufficient quantities of materials are provided for each school.
– Locate pickup/return instructions, memo, return labels, and
airbills/bills of lading.
– For any discrepancies, contact Pearson Customer Call Center at 888705-9414.
• School Test Coordinators should sign for materials and verify
counts.
– Upon receipt use security checklist (found in shipment) to inventory all
materials. Please document any discrepancies in the portal.
• Test Examiners should sign for materials and verify counts.
Receipt of Materials
Three test material delivery dates:
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Systems testing the weeks of November 26th and
December 3rd
 November 12th-14th
•
Systems testing the weeks of December 10th and
December 17th
 November 26th-27th
•
Systems testing the weeks of December 24th &
December 31st
 December 10th-11th
Receipt of Materials
•
•
Delivery dates are dictated by the testing
dates originally entered in PearsonAccess.
Additional orders will not be approved and
shipped until the system has received their
initial shipment.
Answer Documents
• Please place Pre-ID Labels in box located at the
bottom left hand corner of answer document.
– Please do not submit documents with labels placed
incorrectly on answer document; this may delay scoring.
• For students without Pre-ID Labels, all demographic
information must be bubbled.
Answer Documents
Complete the following sections with or
without Pre-ID labels
DOB – Century
Indicator
Place Pre-ID
Label here
Answer Documents
FOR TEACHER USE ONLY
Complete Following Sections Only if Applicable
• SRC must be coded for students with IEP, EL/TPC, or 504 IAP, with
or without accommodations
• Types of accommodations:
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–
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S – Setting
P – Presentation
R – Response
SC – Scheduling
• Identify basis of accommodations:
– IEP, EL/TPC, or 504 IAP
Answer Documents
FOR TEACHER USE ONLY
• If applicable, code Braille or Large Print.
• The PTNA option should only be bubbled by
the Examiner if a student is present and can
not or will not take a test. If a student
answers one question on any section of the
test, PTNA should NOT be bubbled.
Answer Documents
SDU A & SDU B
Complete Following Sections Only if Applicable
State Directed Use (SDU A and SDU B)
• SDU A – Code for Georgia Network for Educational and
Therapeutic Support (GNETS) and Georgia Virtual School (GAVS)
• SDU B – Two codes, one for Irregularity and one for
Invalidation
– Call Melissa Faux for code
– The 5 digit SDU-B code must be gridded (paper) or
entered online in addition to indicating the appropriate
corresponding bubble.
Class Identification Sheet
Complete only one Classroom
Identification Sheet per group.
Class ID sheet updates:
•New color
•CCGPS Coordinate Algebra
Results will be reported based on how
answer documents are grouped behind
Classroom Identification Sheets. You may
group students in whatever manner meets
the reporting needs of your school/system.
Return of Materials
Materials to be returned to Pearson:
• Completed Answer Documents with Classroom ID Sheet (note: Locally
scanned documents should not be returned during the testing window)
• Test Booklets
– Test booklets (used and unused) are bar-coded and scanned upon
receipt.
– Check each test booklet to ensure there are no Answer Documents
in the books.
• It is critical to the success of the EOCT that all documents are returned
immediately after test administration. Promptly returning your materials
helps ensure timely results can be returned to your system.
– Failure to return secure testing materials may result in referral to the
Georgia Professional Standards Commission (PSC).
Return of Materials
• Do NOT return the following materials to Pearson:
– All manuals, unused/voided answer documents,
scratch paper. These must be shredded or
destroyed.
• You must ensure all answer documents have been
accounted for PRIOR to destroying the unused/voided
documents.
• Please KEEP the test booklet security checklist for
your records.
Return of Materials
Answer Documents
– Returned by UPS Overnight or K2 Logistics/AAA Cooper
(larger systems).
– Use Pearson’s purple return labels along with UPS airbill
(purple) or K2 Logistics/AAA Cooper overnight airbill.
Test Books
– Returned by UPS Ground or K2 Logistics/AAA Cooper
(larger systems).
– Use Pearson white return labels along with UPS ground
label (red) or K2 Logistics/AAA Cooper freight bill.
Return of Materials –
Local Scanning Districts
• Winter 2012 Answer Documents will be returned
during a defined window at the conclusion of the
administration.
• Special labels to return the local scanning answer
documents will be sent in January 2013.
– Please do not use labels sent during the initial
distribution to return scanned documents.
Tracking of Materials
– To check on the status of shipments to and from Pearson
follow these steps in PearsonAccess:
1. Click on the Test Setup tab:
Tracking of Materials
2. Select Order Additional Materials and Tracking:
Tracking of Materials
3. Select Order from Pearson or Shipments to Pearson:
Scores and Reports
Five day Rapid Scoring and Reporting of Class
Rosters/ISR’s
• Begin posting once we’ve received
representative sample, are dependent
upon:
– accuracy of answer documents
– when answer documents are shipped
and received
Scores and Reports
Systems will receive a full set of reports for each main
administration. These reports include:
• Preliminary On-Demand Class Rosters (electronic onlyPearsonAccess).
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Available for online testers only.
Includes the same data fields as the Preliminary Class Roster Report.
Requested by a test administrator once a student/class submits their online test.
To request the report, go to the “On Demand Reports” section of the Test Results
tab on PearsonAccess. The report will post electronically to the same location.
– Contains student level data for a “class.”
– Each time the report is requested, it is refreshed with the most current testing
information for a particular class.
– Preliminary Class Rosters will still be produced.
Scores and Reports
• Preliminary Class Roster (electronic only-PearsonAccess) with
the 5-day turnaround (Rapid Scoring).
– Includes Student Name, DOB, GTID, Grade Level and Grade
Conversion.
– Posted electronically to the “View Published Reports”
section of the Test Results tab on PearsonAccess within 5
days from the date answer documents are received for
scoring.
– Class Rosters will be posted once a representative sample
has been received. Once Class Rosters are available,
Preliminary Class Roster Reports will be removed from
PearsonAccess.
Scores and Reports
• Class Roster Reports (electronic only-PearsonAccess)
will post once a representative sample of subject areas
have been received.
– Once Class Rosters are posted, Preliminary Reports
will be removed from PearsonAccess.
– Includes Scale Score, Performance Level, Grade
Conversion score, and domain level information for
each student in a specific class.
– Batch printing is available to print single pdf’s that
contain all Class Rosters by subject for a particular
day.
• Posted electronically to the Test Results tab and selecting
the “School” radio button.
Scores and Reports
• Individual Student Reports (electronic or paper if
requested)
– Includes Scale Score, Performance Level, Grade
Conversion score.
• Lexile scores will be reported on the back of ISR’s for
9th Grade Literature and American Literature
– Posted electronically or sent at the end of the
administration with summary reports.
– One copy should be filed in the student’s
permanent record and one given to student/parent.
– Batch printing is available to print single pdf’s that
contain all ISR’s by subject for a particular day.
• Posted electronically to the Test Results tab and selecting
the “School” radio button.
Scores and Reports
• Summary Reports (system, school and class)
– Generated by subject and present summary statistics for a
particular group of students.
• Content Area Summary Reports (system and school)
– Provides information for school, system and state at the Domain
Level.
• System Data File
– Available on PearsonAccess once class rosters and ISR’s are
available.
• Posted to the Test Results tab by selecting the “System” radio
button
– Also posted to GaDOE portal at the time summary reports are
posted.
Scores and Reports
• EOCT scores must be included on or with
students’ report cards.
• If student report labels were ordered, they are
to be placed on students’ permanent record
folder.
– Systems may request these labels on the PearsonAccess
Administration Details page during each enrollment
period.
Scores and Reports
Delays in Scoring and Reporting
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Late shipping
Errors in packing documents for return
Errors in coding answer documents
Invalid/incorrect or no form numbers
Labels placed incorrectly on answer document
Bent/folded or torn answer document
Stray marks
Students administered the same test twice
Important Dates
Task
Start Date
End Date
November Mid-Month/Retest Online Testing
November 5
November 16
Winter 2012 Main Administration
November 26
January 4
Winter 2012 Materials Delivery Date – First Round
November 12
November 14
Winter 2012 Materials Delivery Date – Second Round
November 26
November 27
Winter 2012 Materials Delivery Date – Third Round
December 10 December 11th
Winter 2012 Pickup Materials from systems
November 27
January 7
Spring 2013 enrollment counts entered on PearsonAccess
January 2
January 18
Spring 2013 local scanning enrollment entered on
PearsonAccess
January 2
January 18
January Mid-Month/Retest Online Testing
January 14
January 25
February Mid-Month/Retest Online Testing
February 4
February 15
March Mid-Month/Retest Online Testing
March 4
March 15
Spring 2013 Administration
April 22
May 31
EOCT Resources
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Student Assessment Handbook
Georgia Assessment Calendar
Test Coordinator’s Manual
Examiner’s Manual/Online Examiner’s Manual
Interpretive Guide
Content Descriptions
Content Weights
Study Guides
CCGPS Coordinate Algebra, GPS Algebra, GPS Geometry, Mathematics I,
Mathematics II Formula Sheets
Physical Science Periodic Table
Physical Science Reference Sheet
Online Testing System Readiness Tools
User Guides found on the Support Tab of PearsonAccess
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Contact Information
Georgia Department of Education
Melissa Faux
Tony Eitel
404-656-5975
404-656-0478
mfaux@doe.k12.ga.us
aeitel@doe.k12.ga.us
Pearson
Samantha Nelson
888-705-9414 x 21-6559
samantha.nelson@pearson.com
Robin Jindrich-Cecil
888-705-9414 x 21-6973
robin.jindrich-cecil@pearson.com
Questions?
Pearson Customer Call Center
888-705-9414
georgia@support.pearson.com