UNIVERSITY OF COLORADO
Procurement Service Center
Request for Documented Quotes
#CU-DT43299352-Q
Video Production Services
For
The National Veterans Training Institute
September 30, 2013
University of Colorado
Request for Documented Quotes
CU-DT43299352-Q
I.
Project Overview/Goal
Project Overview
The National Veterans Training Institute (NVTI) at the University of Colorado Denver was contracted
by the Colorado Department of Labor and Employment (CDLE) to write, develop, program, design
and produce a multi-module ELearning program for service providers who work with the veteran
client whom they previously had very little interaction. NVTI is seeking quotes from vendors to
provide video production services in order to develop two high-quality, video-based ELearning
programs. These programs will be produced and made available to employment service providers
located throughout the nation.
This is NOT an all-or-nothing solicitation. Award may be made to more than one vendor. There are
three components to this project as detailed below. Vendors are encouraged to quote on all
components of the project, but may submit responses on any individual components.
One ELearning program would detail and instruct service providers to assist the new veteran clients in
their job search: identifying related skills and experience, translating the skills and experience into
skills desired in the private sector, the development of a civilian resume, improving interviewing skills
when talking with private sector employers, the importance of researching companies, and how to
translate skills and experience into terms understandable to civilian employers. It will also discuss the
roles of the service providers, federal programs available to the veteran client and service providers,
information and things to be aware of when dealing with individuals with a disability or other barriers
to employment. The 2nd ELearning Program will detail the intricate steps a veteran needs in pursuing a
Federal Occupation. This 12 step program will feature most aspects of the federal hiring procedures
and rules in which to obtain federal employment opportunities. Service providers may not currently
possess the knowledge or expertise to assist the veteran client at a high level – these programs will
instruct service providers with the skills necessary to provide superior service to the veteran client.
Goal
The goal is to distribute this ELearning course which will define and demonstrate the techniques of
skills translation, resume interpretation, interviewing skills, and job search, utilizing effective
techniques specific, federal program guidelines and procedures to the veteran population. These
courses will incorporate high quality video interaction, programming, and challenging interaction for
the learners. The course will utilize video host, vignettes and supporting footage requiring studio, onlocation service, and post-production (editing) services. The vendor is expected to provide production
service (detailed below) and not the programming, design HTML elements of this ELearning program.
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II.
Administrative Information
A.
Sole contact for this Request for Documented Quotes is:
David Turner, C.P.M.
Purchasing Agent
Procurement Service Center
Phone: 303/764-3422
Fax: 303/764-3434
Email: David.Turner@cu.edu
B.
Due date for this Request for Documented Quotes is 2 pm on Friday, October 18, 2013. Please
deliver one original and two (2) copies of your response. All responses should be sent to:
University of Colorado
Procurement Service Center
Atten: David Turner
1800 Grant St., STE 500
Denver, CO 80203
Email: David.Turner@cu.edu
Late quotes may not be considered
C.
Questions regarding this solicitation will be accepted in writing only and only up until 2PM on
Monday, October 7, 2013. Questions can be submitted via Email to David.Turner@cusys.edu or
via fax to 303-764-3434.
D.
This solicitation is published using the Colorado Bid Information and Distribution system
(BIDS). Although when responding to solicitations for the University you are not required to be
registered on the BIDS system, we recommend that you register. For registration information,
please refer to the main page of the State of Colorado’s BIDS’s web site
(https://www.bidscolorado.com/) or contact the BIDS Help Desk at 303-866-6464 Option 1.
E.
Any Amendments or Modifications done to this solicitation will be posted to the State’s Bid
Information and Distribution System (BIDS). It is the responsibility of any firm registered on
BIDS to look for and download from BIDS all Amendments or Modifications. Firms not
registered on BIDS may request any Amendment or Modification directly from the Purchasing
Agent listed for this solicitation. Firms who do not return a signed copy of all Amendments or
Modifications to this solicitation by the deadline for responses will not be allowed to make any
revisions to their quote as a result of any such Amendment or Modification.
F.
Award determination will be based on the quote deemed to be the most advantageous to the
University at the University’s sole discretion utilizing the following criteria:
1.
2.
3.
Experience and Capabilities of the firm
Samples of previous work
Fee for service and related expenses
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III.
Scope of Work
To produce this series the NVTI requires a professional, highly experienced Colorado
Production facility to provide one, two, or all three of the following services:
1. On-location shooting – Requires at least a two-person camera and audio crew to videotape over
30 individual scenes throughout the Front Range over the course of up to one week. Duties
include, but are not limited to lighting, audio, camera, and set-design expertise. The crew will
videotape professional and non-professional talent in each scene. The University estimates 5 8 days of on-location shooting. HD format is preferred. The University is estimating utilizing
the services of 6 primary actors and 12 tertiary actors for these roles.
On-location video-taping (ENG) with crew
 Production facility will be required to provide available usable, fully equipped state-of-theart production, recording (audio and video), equipment and capability.
 Production facility will provide any and all readily available production crew for shooting
on videotape, with sound on HD, digital, beta-cam formats providing a highly trained and
experienced staff and production crew personnel which can accommodate NVTI’s schedule
and needs for shooting on videotape (on-location).
 Facility must be available to provide schedule priority to the extent possible, to NVTI for all
personnel, equipment and facilities during production periods.
2. Studio Production Services: Requires a studio with complete production crew for videotaping
in-studio talent, and the necessary equipment for the studio production (including, but not
limited to camera’s, audio, teleprompting capabilities, lighting, engineering, tape operation,
etc.). The integration of green screen digital technology may be utilized therefore must be
available and technically capable of utilizing digital technology in studio and incorporating it
for post-production needs. The awardee will provide studio crew whose responsibilities will
include, but not limited to; camera operation, lighting, audio, set design, engineering, teleprompter operation, tape recording, for at least three to five days shooting (not including set up
time for set-design). The University estimates 4 - 6 days of studio shooting not including set
design, lighting and prep. HD is desired format. At least two hosts will be utilized for these
services.
Production Studio Facilities Equipment and crew
 Production facility will be required to provide available usable, fully equipped production
equipment, recording (audio and video), utilizing the highest quality state-of-the-art studio
with electronic background capability.
 Production facility will be required to provide any and all readily available production crew
for shooting on videotape, with sound on digital, beta-cam formats, with multiple camera’s
in studio, full-time code, digitally compiled equipment.
 Personnel will need to be experienced on videotaping equipment necessary for technical
expertise and support on all applicable equipment.
 Must be available to provide schedule priority to the extent possible, to NVTI for all
personnel, equipment and facilities during production periods
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3. Editing Production Services: The requirements includes linear and/or non-linear professional
state-of-the-art editing equipment, expertise and services, potentially utilizing a variety of
formats including, but not limited to; beta tape, HD, and digital format. It is required this staff
to be highly skilled positions, to be responsible for sequential editing for each of the 7 programs,
up to 30 minutes in length on Veteran course and 12 programs on the Federal Hiring course,
requiring up to 15 days to complete the production. Editing services requires (computer)
graphics and professional equipment during edit. The University estimates 10 - 15 days for
these services.
Post-production (editing) services with editor and chyron operations personnel
 Production facility will be required to provide available usable, fully equipped editing
capabilities (linear and/or non-linear ), utilizing the highest quality state-of-the-art editing
equipment.
 Must be able to edit in HD, beta-cam and any and all digital formats, utilizing computerized
digitally editing equipment, with a readily available with staff / crew necessary for
technical expertise and support on all applicable equipment.
 Must be available to provide schedule priority to the extent possible, to NVTI for all
personnel, equipment and facilities during production periods.
IV.
Submittal Requirements
Please provide one (1) original and two (2) copies of your response. Your quote must contain the
following information, in the order and format provided below.
A.
Cover Letter. Provide key contact information, including phone number, fax number, and email
address. State that you meet each of the minimum mandatory qualifications as listed above.
State any exceptions or deviations you may have with any term, condition, or requirement
listed in this solicitation.
B.
Response to Criteria. Please provide a narrative responding to, or describing your experience
with, each of the following. (Response to the last criterion, Fee for service and related expenses,
is asked for in C. below.)
Please check which portions of this solicitation you are responding to (check all that apply):
_____ On-location Shooting
_____ Studio Production Services
_____ Editing Production Services
Questions related to Criterion 1:
For the portions that you have checked above, please provide a narrative describing your
experience and capabilities regarding that portion of this project.
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Questions related to Criterion 2:
For the portions that you have checked above, please provide samples of your previous work
that demonstrate your expertise in those areas.
C.
Pricing. Please provide a detailed breakdown of your pricing for each of the portions of this
project for which you are submitting a quote.
D.
Signature Block. Please provide the “Signature Block” page which is Section VI., below.
E.
CUW-9. Please provide a CUW-9 as found at: https://www.cu.edu/psc/forms/.
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V.
Signature Block – This page must be submitted with your quote.
Original Signature by Authorized Officer/Agent
Vendor’s Tax ID Number (FEIN)
Type or printed name of person signing
Company Name
Title
Phone Number
Vendor Mailing Address
Fax Number
City, State, Zip
Quote Valid Until (at least for 30 days)
E-Mail Address
Website Address
SUBMIT THIS PAGE WITH YOUR QUOTE
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