Research Administration
Forum
Changes to NSF & NIH
Proposal Submission and Award
Documents
December 8, 2015
National Science Foundation
• New Proposal & Award Policies &
Procedures Guide (PAPPG)
• Effective for proposals submitted on or
after January 25, 2016
NSF-Significant Changes - PPG
• No proposals accepted by Fastlane after 5 p.m. local time
• Certifications now include Dual Use Research of Concern
• Collaborators & Other Affiliations – new Single Copy Document
– No longer part of biosketch
– No need to identify the number of collaborators/affiliations
• Biosketch – Upload biosketches separately for all Senior/Key
Personnel (except for Other Personnel & Equipment Proposals)
• Current & Pending – Upload separately for all Senior/Key
Personnel; including internal funds
• Solicitations no longer may specify different type size, margin or
spacing requirements.
NSF-Significant Changes (con’t)
• Single Copy Docs – PI profile deleted; include email and institutional
affiliation with suggested reviewer names
• Project Summary – Only those that include special characters can
be uploaded in the Supplementary Docs section
• Results from Prior NSF Support
– Include NSF support with start dates in the past five years
– Including any current funding and no cost extensions
NSF-Significant Changes - AAG
•
Extension requests submitted after end date must include justification
•
Technical Reports – Annual reports due 90 days prior to current budget period end
date; final reports due 120 days following expiration of grant
•
Financial award closing 120 days following expiration of grant
•
Public Access – All publications resulting from NSF proposals submitted after 1/25/16
and funded must be submitted in NSF-PAR system.
•
Mentoring plans must be submitted if postdoctoral position not included in original
proposal.
NSF-Significant Changes - AAG
•
Extension requests submitted after end date must include justification for why they
were not submitted earlier
•
Technical Reports – Annual reports due 90 days prior to current budget period end
date; final reports due 120 days following expiration of grant
•
Financial award closing 120 days following expiration of grant
•
Public Access – All publications resulting from NSF proposals submitted after 1/25/16
and funded must be submitted in NSF-PAR system
•
Mentoring plans must be submitted if postdoctoral position not included in original
proposal.
NIH/AHRQ-Significant Changes
Implementation Plan:
Phase I: Effective January 25, 2016 for some policy changes
Continue using Forms C
Phase II: Remaining Policy Changes take effect for due dates after May 25, 2016
New Forms D Required
NOTE: Asterisk on handout indicates policy change applies to both grants and contracts
Phase I
•
•
•
•
Effective Date: Due Dates on or After January 25, 2016
Form Set C
Most research grant applications, including SBIR/STTR
Institutional Training & Individual Fellowships not impacted
Rigor & Transparency
Reproducibility of research results
Updates to Research Strategy instructions
New Attachment: Authentication of Key Biological/Chemical Resources on
Other Attachments Section of Other Project Information
Vertebrate Animals
Description of veterinary care, justification for # of animals, and methods of
euthanasia eliminated (the latter only if methods are inconsistent with AVMA
Guidelines)
Phase I (con’t)
“Child” = Individuals under 18, not 21
Research Training – Updates to PHS 398 Form
Focus on Recruitment, rather than Retention
Verification that trainees only participate in exempt human subjects or
vertebrate animal research or non-exempt HS with IRB approval
Requirement to report on publications based on work conducted by trainee
while supported by the training grant moved to JIT process
Phase II
Effective for applications submitted on or after May 25, 2016
New Forms D
Forms C expire after May 7,206
Select Form Set based on Due Date
Phase I Changes extended to institutional training and individual fellowship applications
New Form – “Plan for the Instruction in Methods for Enhancing Reproducibility”
attachment added to PHS 398 Research Training Program in Form D package
New Inclusion Forms replacing Planned Enrollment Report of Forms C
Phase II (con’t)
New Data Safety Monitoring Plan to PHS 398 Research Plan, Career Development
Supplemental Form, Fellowship Supplemental Form, and Research Training Program
Plan
New format for Training data table format
Appendix Policy under review
New Optional PHS Assignment Request Form for consistency
Allowability of other fonts
Biosketch – URLs are optional for publication list, but must go to a govt website; can also
site publications/products in both personal statement and contributions to science
sections