Opportunity
Secretary Treasurer
School District 63 (Saanich)
School District 63 (Saanich) is seeking a Secretary Treasurer to serve as a member of the
school district senior management team. The Secretary Treasurer reports to the Superintendent
of Schools (CEO) within a leadership culture that is committed to student success and to being
an employer of choice.
The Organization – Saanich School District
School District 63 operates in four municipalities, Saanich, Central Saanich, North Saanich and
Sidney on south Vancouver Island, and serves the communities of Royal Oak, Sidney, Deep
Cove, Saanichton, Brentwood Bay, Cordova Bay and four First Nations communities. The
district has eight elementary schools, three middle schools, three secondary schools, a
children’s development centre (CDC), two individual learning centres (ILC), a distance
education school (SIDES) and an international student program.
The district has approximately 7500 students and 1000 teaching, support and administrative
staff and an annual budget of $71,000,000. For further information about our school district,
please access our district website at www.sd63.bc.ca.
The Opportunity
The Secretary-Treasurer serves as the Chief Operating and Financial Officer of the school
district and is responsible for the financial, legal, and general business services of the Board of
Education at the district and school levels. The Secretary-Treasurer sees to fiscal responsibility
and accountability in all levels of the school system and has supervisory oversight of the
facilities department, business services, the information technology department (shared) and
human resources related to support staff in the district.
The successful candidate will have a proven leadership record of collaboration and consensus
building as well as knowledge of the history of education finance in BC and a record of making
thoughtful contributions to organizational decision making.
Required Qualifications
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Demonstrated successful experience in the public sector at a senior management level;
A professional accounting designation – CPA, CA, CGA or CMA;
Experience with provincial legislation compliance requirements;
At least ten years management level experience in finance and business operations
including human resources and facilities, preferably in the K-12 sector;
Experience with support of board governance.
Specific Responsibilities
Relationship with the Board of Education
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Responsible for assisting the Board in conducting its affairs effectively and efficiently;
Anticipates financial, legal and other matters, and advises the Board on action that may
be required to deal with these matters;
Serves as a member on and provides support for the finance and facilities, policy
development, and human resources standing committees of the Board;
Oversees all formal Board processes including in relation to committee and Board
meetings;
Supports the corporate Board in its communications, record-keeping, financial
discussions, establishment of bylaws, and trustee elections;
Provides regular updates to the Board as required and in support of Board decisions.
Financial Planning
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Ensures that the process and preparation of the operating budget and other financial
planning activities are consistent with Board goals/directions and legal and policy
direction established by government;
Ensures that the Board has an accounting and financial control system that is in
compliance with Ministry directions;
Has overall responsibility for the development and maintenance of accounting and
financial reporting systems and audit processes;
Directs/approves capital funding requests to the Ministry, in conjunction with the Board
and senior staff.
Legal Operations
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Ensures compliance with legal requirements imposed by the School Act and other
legislation regarding financial, trustee and board related matters;
Ensures compliance with the Freedom of Information Protection of Privacy Act
Prepares contracts on various matters (for example property and employment);
Reviews all contracts and agreements for probity and conformity to legislation and
board policy;
Participates in labour negotiations as appropriate.
Reporting Relationships
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Reports to the Superintendent of Schools.
Supervisory Oversight
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Director of Finance;
Director of Facilities;
Director of Human Resources (shared);
Director of Information Technology (shared).
Key Relationships
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Board of Education
Board and Committee Chairpersons
District Executive Team
Principals and Vice-Principals
Ministry of Education
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Municipalities
Other School Districts
Returning Officer
General Public
Board Office Staff
Competencies and Personal Characteristics
The successful candidate will demonstrate well developed skills in the areas of leadership,
strategic planning, accountability, positive communication and a focus on student success.
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Familiarity with public sector accounting requirements;
Demonstrated skills in collective agreement administration and union-management
relations and labour relations
Superior organizational, management, leadership, and problem solving skills;
Demonstrated success in establishing and maintaining effective relationships within and
beyond a complex organization;
Demonstrated superior communications skills including oral presentation and
professional writing skills as well as responsive and effective electronic communication
Demonstrated successful experience strategic planning and managing change;
Proficiency with computer applications and relevant technology;
Ability to balance a number of tasks while completing a variety of diverse projects and
assignments in a timely manner.
Applications
Applications with a complete resume and a list of professional references should be forwarded
to arrive on or before October 9, 2015 to:
Dr. Keven Elder
Superintendent of Schools
School District 63 (Saanich)
2125 Keating Cross Road
Saanichton, BC, Canada
V8M 2A5
Qualified applicants will receive an information package. It is anticipated that reference checks
for qualified applicants will be completed by October 19, 2015 and that formal interviews for
short listed candidates will occur on or about November 2, 2015.
A competitive compensation package will be provided including an attractive base salary and
excellent benefits. Further details will be discussed further in a personal interview. Candidates
who believe themselves to be qualified are invited to contact the Superintendent at 250-6527332 or by an email inquiry to lglancie@sd63.bc.ca.
For more job opportunities with SD63, please visit www.makeafuture.ca/saanich