VIVA 17TH ANNUAL
USERS GROUP MEETING
September 26, 2013
Virginia Library Association
Williamsburg, VA
Cy Dillon, HSC, VIVA Outreach Committee Chair
Kathy Perry, VIVA Director
Agenda
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Welcome: Cy Dillon, Librarian, Hampden-Sydney College
VIVA Update: Kathy Perry, VIVA Director
Vendor Introductions
Panel Session: Libraries, MOOCs, and the State of Online
Education
 Moderated by John Ulmschneider, University Librarian
Virginia Commonwealth University
 Jeff Nugent, Co-director, Center for Teaching Excellence
Virginia Commonwealth University
 Judith Thomas, Director of Arts and Media Services
University of Virginia
VIVA Update
Ramona McAleavey Barrett
Cutrice Harris
VIVA’s New Office Coordinator
VIVA Central moved to the
GMU-Arlington Campus
in December, 2012
VIVA Budget Update
Leveraging Funds to Expand Access
VIVA Revenues, All Sources FY06-FY14
$18,000,000
$16,000,000
$14,000,000
$12,000,000
$10,000,000
$8,000,000
$6,000,000
$4,000,000
$2,000,000
$0
Private Nonprofit
Public Institutions
General Assembly
VIVA Revenues FY14
Private
Nonprofits
16%
Public
Institutions
38%
General
Assembly
46%
Delivering Value
VIVA Expenditures 2012-14
Central
Admin, <3%
Travel &
Training, <1%
ILL, <3%
Collections,
94%
VIVA IS COST-EFFECTIVE
Cost avoidance through group purchases
July 1, 1994 to June 30, 2013:
That’s better than a 5-to-1
payoff for Virginia!
Updates on Committee Work
Man, have we been busy!
Meet VIVA’s New Committee Chairs
Rosemary Arneson, Cy Dillon, Carrie Cooper
Steering Committee
Chairs: Gene Damon, VCCS and Carrie Cooper,
College of William and Mary
 RFP Scholarly Publishing and Repository Services
 Approved Licensing and Billing for Discounts
 Proposal for 2014-16 Biennium
 Sustaining
 Public
Funds for VIVA Collections
and Private Pooled Funds
 Additional
Funds for STEM-H
 The VIVA One Collection, Discovery Layer
Outreach Committee
Chairs: John Ulmschneider, Virginia Commonwealth
University and Cy Dillon, Hampden-Sydney College
 Reviewing the VIVA website with an eye toward
streamlining the communications
 Planning the VIVA 20th Anniversary Event for Fall
2014
 New VIVA Brochure
Outreach Committee
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Product Announcements:
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STEM-H e-books (Elsevier and Springer)
DDA (Innovative e-book Program)
Universal Borrowing Pilot
MLA and LION
JSTOR Discounts (coming soon)
Join us on Facebook!
Resource Sharing Committee
Chairs: Ralph Alberico, James Madison University and
Rosemary Arneson, University of Mary Washington
 Discounts for ILLiad
 WorldCat Knowledge Base
 15th VIVA Community Interlibrary Loan Forum, July
2013
2013 Interlibrary Lending Among
VIVA Members
Public 4-Year &
Doctorals, 66%
Privates, 28%
Public 2-Year, 5%
Universal Borrowing Pilot
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Planning Phase: July 1 – August 31, 2013
Active Phase: September 1, 2013 – June 30, 2014
Lost Copy Fund approved
32 libraries participating in the pilot
Concept: patrons at any VIVA institution are able to
borrow print books held at libraries participating in
the pilot project by simply walking in the library and
presenting their home institution ID
http://www.vivalib.org/borrowing/
Universal Borrowing Pilot Flyer
Resources for Users Committee
Chairperson: Sharon Gasser, James Madison
University
 First, the bad news:
 Cancellation
of Bowker Books in Print, effective July
1, 2013
 Cancellation of Gale Contemporary Women’s Issues,
effective August 1, 2013.
Product Reviews
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Completed in FY13
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APA PsycNET
OUP Oxford Reference Online
Scheduled for FY14
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Ulrich’s Directory of Periodicals
IEEE
Collection Analysis
I. Video Last Copy Project
 With
SCS
 7 Participants: GMU, JMU, UR, UVA, VCU, VT & W&M
 Goal: to ensure that all currently held content deemed
to be of long-term value will be retained by at least
one of the 7 libraries
 Address deterioration and possible need to reformat
Collection Analysis
II. Monograph Collection Analysis Pilot
 With
SCS
 Participants: GMU, JMU, Radford, UR, UVA, VCCS,
VCU, VT & W&L
 Kickoff meeting held on September 13
 Goal: to analyze collections in the participating VIVA
member institutions
 Outcome is open
 Possibilities
for cooperative weeding and preservation
 Possibilities for collaborative collection development
Collection Analysis
III. Publisher Subject Analysis for Print Monographs
 Goal:
to explore ways to use print circulation data to
inform future collaborative purchases
 # of books/school = 10% of FTE
 5 institutions: CWM, JMU, ODU, UR, and VT
 Others are welcome to join
 Contact Anne Elguindi
Update on Cost Sharing
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Public Institutions:
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Mergent cost sharing formula
40% based on use data averaged over 3 years
 25% for the relative amount of original subscription fees
 35% for the level of business programs
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IEEE cost sharing formula revised for FY14
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Uses the Mergent model, but adjusted so no school pays more
than 85% of list price.
Private Institutions:
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Mergent, Oxford Reference Online, and ProQuest
Dissertations and Theses moved to Pooled Funds
E-books Overview
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General Assembly allocated new funds in each year of
the biennium (FY2013 and FY2014).
The intent for this new base funding includes e-books,
particularly STEM-H (Science, Technology, Engineering
and Mathematics and Health) titles.
3 initiatives:
Elsevier e-books
 Springer e-books
 DDA EBL
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It is essential that member libraries load the records to
provide access and promote these to students and
faculty.
RFI: Academic E-book Packages
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VIVA was looking for: 1) competitive pricing, 2) less restrictive
DRM, 3) unlimited simultaneous use, and 4) ability to continue ILL.
Packages from 2 e-book vendors:
 Elsevier: E-book frontlist collection for 2013 (~650 titles)
 Springer: Four subject collections for 2013:
Behavioral Science (~85 titles) (privates with Pooled Funds)
 Biomedical and Life Science (~560 titles)
 Computer Science (~1,100 titles)
 Earth and Environmental Science (~285 titles).
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Steering Committee approved continuing all of these for
2014
RFP: Demand Driven Acquisitions
for STEM-H e-Books
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RFP Awarded to EBL
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All publics and 12 private nonprofit members
Publishers:
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EBL is now part of ProQuest
John Wiley & Sons
Oxford University Press
Jossey-Bass
McGraw-Hill UK
Wiley-VCH
Sage
Concept: e-book titles are added to catalogs and/or
discovery layers. All participants can access these titles
during the pilot. Enough use in 1 title will generate a
purchase of that title and then ALL participants will have
perpetual access.
RFP: Modern Language Association
International Bibliography
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RFP Awarded to ProQuest, effective August 1, 2013
All publics and 31 private nonprofit members
Includes:
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MLA International Bibliography
Literature Online (LION)
The full-text Editions and Adaptations of Shakespeare
The full nine-volume Bibliography of American Literature
Twentieth-Century American Poetry (500 volumes)
Coming soon: FIAF (International Index to Film Periodicals
Plus)
Special thanks to GMU, UVA, and VCU for cost sharing!
Coming Soon: Discounts for JSTOR
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License is still under review
VIVA will handle licensing and invoicing
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JSTOR Archives
JSTOR Current Scholarship
No central funds involved for acquisitions
Discounts effective for FY14
Further discounts possible in the future
More details will be forthcoming!
FY03 – FY13
Thank you to our vendors!
AAAS: Keith Layson
Annual Reviews: Jackie Wiederholt
APA: Neil Lader
EBSCO: Ann Murdock
Elsevier: Ryan Bailey, Sarah Buchala
Gale: Kate Vincent
IEEE: Joe Vaitkus
JSTOR: Carol MacAdam
Mergent: John Carino
OCLC: Suzanne Butte, Meryl Cinnamon, Chris Kirby
OUP: Jenifer Maloney
ProQuest: Audrey Christle
Springer: Bob Boissy
Wiley: Erika Schweitzer
Libraries, MOOCs, and the
State of Online Education
Jeff Nugent
Co-director, Center for Teaching
Excellence
Virginia Commonwealth University
Judith Thomas
Director of Arts and Media
Services
University of Virginia
Moderated by
John Ulmschneider
University Librarian
Virginia Commonwealth University
www.vivalib.org
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