Ontario Sport Leadership Conference
Saturday May 10, 2003
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Altruvest Board of Directors
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Robert C. Follows, Chairman & Director; Chairman, Maritz Canada Inc., Mississauga, ON
Lori Russell, Vice-Chair & Director; Sr. VP & Chief Financial Officer, The Loyalty Group, North York,
ON
Michael N. Kaplan, Secretary & Director; Partner, Fraser Milner Casgrain, Toronto, ON
Mike Boydell, Director; President Hot Jobs.ca, Toronto, ON
Brian Etherington, Director; CEO, Etherington Group; Chair, Special Olympics Foundation, Toronto, ON
John D. Ferguson, Director; Executive Counsel, Temple Scott Associates, Toronto, ON
Frances Lankin, President, United Way of Greater Toronto, Toronto, ON
Bob Macdonald, Director; President and CEO, Maritz Canada Inc., Mississauga, ON
Helen Mallovy Hicks, Partner, Valuation & Strategy Advisory, PricewaterhouseCoopers LLP, Toronto, ON
Eric Rutten, Director; MacKenzie Morrison Wealth Management, Toronto, ON
Kerry Shapansky, Director; President, Pareto Corporation, Toronto, ON
Georgina Steinsky-Schwartz, Managing Director, Art Equity Inc., Toronto, ON
Nancy Wilson, Director: Host, Newsworld Today, CBC Newsworld, Toronto, ON
Advisory Council
Trevor Eyton, Order of Canada, Member Canadian Senate
Murray Koffler, Order of Canada, Philanthropist of the Year 1999
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Our Sponsors
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Adrem Inc.
AGF
Bank of Montreal
Bell Canada
Canadian Imperial Bank of Commerce
Caxton Inc.
Celestica
Delano Technology Corporation
Fraser Milner Casgrain
George Weston Ltd.
Glaxo Wellcome Inc.
Government of Ontario, Ministry of
Citizenship-Volunteer @ction Online
HotJobs.ca
Human Resources Development
Canada
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Imperial Oil Charitable Foundation
JAG Communications
Jump Communications
KPMG LLP
Maritz Canada Inc.
myCloe.com
Ontario Trillium Foundation
PricewaterhouseCoopers
Royal Bank Charitable Foundation
RP Graphics
Scotiabank
Sentient Inc.
The Counselling Foundation of Canada
Thompson Printing and Lithographing Ltd.
Vincent Mercier
Xerox Canada Inc.
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Agenda
Altruvest Charitable Services
BoardMatch
Roles and Responsibilities
Duties and Liabilities
Guidelines for Board Members
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BoardMatch and the
Broadbent Report
1. Accountability
2. Capacity
3. Governance
BoardMatch helps charitable organizations
recruit informed volunteers with the skills
most needed to contribute to capacity
building and good governance.
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Good Governance
“Excellent organizations start with good
governance” Sol Kasimer CEO Altruvest, Co-chair
Capacity-Building Table Voluntary Sector Initiative, formerly, CEO
YMCA Canada
Good governance requires:
Board of Directors and staff
– have a common vision
– have clarity on roles and responsibilities
– have requisite skill sets to carry out mission
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Altruvest’s Mission
• Offer traditional and web-based performance
improvement services to charities at little or
no cost
• Develop generic solutions that can be shared
with many charities and help donors leverage
their charitable investments
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BoardMatch
• Free program
• Over 430 BoardMatch candidates have joined the
boards of charities in 38 months
• BoardMatch available in the GTA, Peel, Halton,
Durham, York and Dufferin
• BoardMatch only available to registered charities
• Available over the Internet at: www.boardmatch.org
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BoardMatch
eLearning in Charitable Governance
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Roles & responsibilities of board service
Best practices in board governance
Human resource planning for boards
Financial development
Includes offerings for both board members and
senior charity staff
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Our Charitable Clients
• Boys and Girls Clubs
• Canadian Cancer Society
• Canadian Red Cross
• Furniture Exchange
• Serve Canada
• Toronto Operetta Theatre
• United Ways of Halton Hills, Milton
• Volunteer Centre of Peel
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Broadcasting BoardMatch
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Association of Certified and Chartered Accountants
Canadian Association of Management Consultants
Canadian Information Processing Society
Canadian Women in Communications
Certified General Accountants Association
Charity Village Human Resources Professionals Association
Institute of Chartered Accountants of Ontario
Mississauga Arts Council
Society of Management Accountants of Ontario
Toronto.com
Toronto and Peel Volunteer Centres
Toronto Society of Financial Analysts
United Way of Canada
Women In Search of Excellence
Volunteer Lawyers Service
Volunteer Opportunities Exchange
Word-of-mouth
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Developing Corporate
Partnerships
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AT Kearney, Inc.
Aseco Integrated Systems
Bell Canada
Canadian Tire
Cap Gemini Ernst &
Young
Consumer Impact
Marketing
Deloitte & Touche
Ernst & Young
Fraser Milner Casgrain
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George Weston Ltd.
Mantralogix Inc.
Manulife Financial
Maritz Canada
Nortel Networks
PricewaterhouseCoopers
Region of Peel
Royal Bank
Scotiabank
Sears Canada
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www.boardmatch.org
905-696-5139
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The Non-Profit Sector
• 178,000 non-profit organizations
• 78,000 registered charities
• 1.3 million employees
• $90 billion in annual revenues
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The Non-Profit Sector
Other
2%
Health
7%
Types of Charities
Size of Charities
(Annual Revenues)
Religion
41%
<$50,000
50%
Benefits to
the
Community
15%
Welfare
18%
Education
17%
>$100,000
33%
$50,000100,000
17%
77,958 Registered Charities
Source: Connecting Companies to Communities; Imagine, Canada Centre for Philanthropy – April 1999
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Sources of Revenue
Government
60%
Corporate
1%
Individuals
9%
All Other
(fundraising,
foundations,
etc.)
30%
$90.5 Billion in annual revenue
Source: Connecting Companies to Communities; Imagine, Canada Centre for Philanthropy
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Human Resource Capability
One staff
18%
Zero staff
41%
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More than 5
staff
22%
Two - three staff
9%
Four - five staff
10%
41% charities operated completely by volunteers
Source: A Portrait of Canada’s Charities ; Canadian Centre for Philanthropy
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Volunteering Statistics
National Volunteering Rate
# of Volunteers
1997
2000
Change
over 3 yrs
31.4%
26.7%
-15%
7.47MM
6.51MM
-1MM
# of Volunteer Hours Lost
56MM
Represents 29,000 full-time volunteers (40 hr/wk)
Source: National Survey of Giving, Volunteering and Participating 1997, 2000
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Distribution of Volunteering Load
• 73% Canadians >15 yrs. did not volunteer
• 20% contributed 27% of all volunteer hours
• 7% contributed 73% of all volunteer hours
Source: National Survey of Giving, Volunteering and Participating 1997, 2000
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Benefits for Board Members
• Contribution
• Leadership skills
• Personal satisfaction
• Networking
• Career enhancement
• Stronger communities
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Benefits for Board Members
Thought Leadership
•Creating innovative solutions
•Shaping strategic vision
•Thinking conceptually &
analytically
Results Leadership
•Demonstrating initiative &
accountability
•Pursuing learning & development
•Using management expertise
Relationship Leadership
•Collaborating effectively by valuing diversity
•Attracting & developing talent
•Influencing & negotiating effectively
•Leveraging networks
“Executive Leadership Development through Service on Nonprofit Boards“ by American Express and The
Volunteer Consulting Group Inc. - Quoted in http://www.jacksonleadership.com/whats_new/reviews/oct_rvw.pdf
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Benefits for Employers
• Community citizenship
• Employer of choice
• Networks to customers
• Community building
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www.boardmatch.org
905-696-5139
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Charitable Board Members
vs. For-Profit Board
Members
• Represent the community
• Protect interests of clients and volunteers
• Protect interests of donors
• Cannot be staff members
• Are not paid
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Governance
Directors and trustees have full
responsibility for the administration and
management of charities and must
always ensure compliance with all laws.
Directors and trustees are expected to be
actively involved in the charity’s decisionmaking processes.
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Constitution & Bylaws
• Articles of incorporation
– Name and address of organization
– Objective of organization
• Bylaws
– Board of directors
– Board meetings
– AGM
– Rules for changing bylaws
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Governance
Policy Board
• Policies and strategic direction
• Final decisions on programs, policies,
planning and financial management
• Accountability
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Governance
Management Board
• Some day-to-day operations
• Service delivery
• Administrative functions
• Policies, planning and financial
management
• Strategic planning
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Roles and Responsibilities of
the Board of Directors
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Roles & Responsibilities
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6.
Mission and Strategic Planning
Stewardship
Resource Development
Human Resources
Community Relations
Accountability
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Roles and Responsibilities
1. Mission and Strategic Planning
• Define mission
• Determine, monitor and strengthen
programs and services
• Set long-term goals
• Review and approve short-term goals
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Roles and Responsibilities
2. Stewardship
• Approve annual budget
• Manage and protect resources,
including employees, capital and
financial assets
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Roles and Responsibilities
3. Resource Development
• Plan fundraising activities
• Seek out donors
• Make a personal contribution
• Ensure adequate resources
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Roles and Responsibilities
4. Human Resources
• Hire executive director or collective
members
• Support ED or collective
• Review performance of ED
• Ensure adequate personnel policies
and procedures
• Attract, evaluate and retain
volunteers, board members and
employees
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Roles and Responsibilities
5. Community Relations
• Enhance public standing of
organization
• Advocate on behalf of clients
• Be a champion for the organization
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Roles and Responsibilities
6. Accountability
• Legal
• Financial
• Ethical
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Fiduciary Duty
• Act honestly and in good faith
• Maintain loyalty to the organization
• Act in the best interests of the
organization
• Disclose conflict of interest
• Put the interests of the organization before
personal interests
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Duty of Care
• Exercise the care, diligence and skill of a
reasonably prudent person with your
knowledge and experience
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Liability of Board Members
• Statutory
• Common law
• Directors and Officers Liability Insurance
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Guidelines for Being an
Effective Board Member
• Develop a set of guidelines and practices
for your own activities as a board
member that will demonstrate:
1. Your commitment to the organization
2. Due diligence in carrying out your
duties
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Activity
1. Demonstrate Your Commitment
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Offer to serve on a committee
Make a personal financial contribution
Keep up-to-date on developments in field
Participate in fundraising
Attend special events
Invite network to fundraising events
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Activity
2. Practice Due Diligence
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Attend all board meetings
Be informed about the organization
Question and evaluate policies, actions, decisions
Employ outside professionals when necessary
Make sure statutory requirements are met
Make sure proper HR policies are in place and
are followed
• Disclose potential conflicts of interest
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Broadbent Report
Code of Good Governance Practices
The Board should:
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understand responsibilities & avoid conflict
undertake strategic planning
provide transparent, accessible information
develop organizational structure
maintain fiscal responsibility
ensure effective mgmt team; oversee HR
implement assessment and control systems
plan for board succession & diversity
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Board Volunteering Requirements
• 5 – 10 Hour monthly commitment
– 2-3 Hour board meeting (10 times a year)
– Preparation for meeting
– Committee work
• 1-3 Year commitment to stay on board (or
help find replacement)
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www.boardmatch.org
905-696-5139
Demonstration of
BoardMatch Online System
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Registering
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BoardMatch Candidate Orientation
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“Women’s Organizations”
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Searching for Board Positions
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Applying for Board Positions
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Charity’s E-mail Mailbox
To: Ernestine’s Women’s Shelter
Please login to your organization’s portal on the BoardMatch website
(www.boardmatch.org) and review this new applicant’s information.
Applicant Information:
Applicant Name: Pankaj Agarwal
Email Address: baanya@yahoo.com
Phone:
416-944-5555
Sincerely,
BoardMatch Online
Email: boardmatch@altruvest.org
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Applying for Board Positions
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You can apply over the Internet at: www.boardmatch.org
Click on “Candidate Login” on blue menu bar on left side of
monitor
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Enter your e-mail and a password
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Complete registration information
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Cut and paste resume/CV
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Select 3-4 charities to forward your resume to
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Complete release form and hand in today or fax to BoardMatch @
Altruvest at 905-696-9921
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You will be contacted directly by the agencies
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Attend interviews
10. Inform us when you join a board
Give us your business card before you leave if you are willing to send an email about BoardMatch to your co-workers, your human resources
department, or your professional association
Thank you very much for attending tonight and for your participation in
BoardMatch Online!
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