Using IC KY Data Extract Utility and VB Scripts to automate student

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Using IC KY Data Extract Utility and VB
Scripts to automate student account
management.
Jimmy Pack
Chief Information Officer
Franklin County Public Schools
Time: 1:15-2:15
Session #4
Date: 3/8/2012
Session Room: Beckham
Resources
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http://franklin.kyschools.us/KYSTE12.aspx
http://franklin.kyschools.us
http://blogs.fcpschools.us/jimmypack
http://twitter.com/jimmypack
[email protected]
Twitter - #kyste2012
Overview
• Borrow code from someone
▫ Cory Goode, Barren County Schools
• Setup Data Extract in IC
▫ Most already using this for Food Services,
Transportation or Library management software
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Determine what to create or modify
Modify code
Debug – Debug – Debug
VbsEdit –trial version, never expires, is editor
Key Points - 1
• Using extensionattribute4 in AD properties for
user unique identifier (key)
• If starting today with this, all existing
users must have this in their attributes,
otherwise you get all new userids
created.
▫ A script has been created to just update that field
for existing users
• Currently using for students only
Key Points - 2
• Student userids = fmlname
▫ John L Doe = jldoe
▫ Johnny L Doe = jldoe1
• Default passwords can be unique for different
OUs
• Email can be enabled or disabled
• Accounts can be enabled or disabled
• Inactive students in IC can have accounts
disabled automatically
Key Points - 3
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Can specify grade levels to update
Can update only, not create new, or vice-versa
Logfile is written for reporting purposes
Approximately 20 minutes to run for our
approximately 4,000 student accounts, for
updates and new students during the year
• A 1 second pause is required at times to allow
proper credentials and creation of items
Output file from IC
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0 = Student ID
1 = Social Security #
2 = State ID
3 = Status
4 = School #
5 = District ID
6 = NHR
7=?
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8=?
9 = Last Name
10 = First Name
11 = Middle Name
12 = Birthday
13 = Sex
14 =Grade
Output file from IC
Too many fields for this script, just using fields 0-14.
Fields separated by ~
The only fields referenced in the script are: Student ID, Status, School #, Last, First
and Middle names and Grade
File format is:
“StudentID””~””SSN” ~””StateID” ~””Status” ~””School#” ~””DistrictID” ~””NHR?” ~””?” ~””?”
~””Lastname” ~””Firstname” ~””Middlename” ~””Birthday” ~””Sex” ~”Grade”… (15 other fields)
Sample format to use with testing can be shorter:
"9999999999"~""~"9999999999"~"1"~"040"~"181"~“NHR"~""~""~“Mouse"~“Mickey"~“A"~""~""~"12"
"8888888888"~""~"8888888888"~"1"~"040"~"181"~""~""~""~“Mouse"~“Minnie"~“A"~""~""~"11"
Logfile
ICAD - Log 2/13/2012 1:46:51 PM
------------------------------------------------------------------------------------------------------------Action,Studentid,Username,Fullname,Comments
Updated school group, 1234567890, DWSmith, SmithDavid W, LDAP://cn=EM Students,OU=_Groups,OU=Students,DC=franklin,DC=ketsds,DC=net
Existing account already disabled, 1234567890, SSmith, Smith-Sarahi , Withdrawn in IC
Updated school group, 1234567891, ANSmith, Smith- Amber N, LDAP://cn=FC Students,OU=_Groups,OU=Students,DC=franklin,DC=ketsds,DC=net
Updated school group, 1234567892, JLSmith, Smith- Jamyah L, LDAP://cn=EM Students,OU=_Groups,OU=Students,DC=franklin,DC=ketsds,DC=net
Updated school group, 1234567893, DDSmith, Smith- Daimon D, LDAP://cn=ED Students,OU=_Groups,OU=Students,DC=franklin,DC=ketsds,DC=net
Updated graduation year, 1234567894, LBSmith, Smith- Laura B, 2012
Updated home folder, 1234567894, LBSmith, Smith- Laura B, \\e181000s1\students\2012\lbsmith
Finished
Script Overview
• Read in IC export file line by line
• Break apart fields and store in variables
• Look for existing userid (match on
extensionattribute4)
• If no match, create new user
• If match, look for changes that need updating
Adding New User
• Check for existing userid
▫ Check student and then staff userids
▫ If exists, add digit to end until no match found
• Create userid and set
▫ Names
▫ Password
▫ Home directory and actual folder with permissions
▫ Graduation year in Department
▫ Extensionattribute4
▫ Enable account and email if desired
▫ Add to correct school groups and internet access groups
Updating Existing User
• Look for updates to
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Grade
School
School group memberships
Home directory and Home drive
Account active status
Common Issues
• Errors with manual account creations
▫ Forget to add extensionattribute4
▫ Copying account and not updating
extensionattribute4
▫ Typo for extensionattribute4
• Students repeating a grade and thus changing
graduation year, home folder location
• Inaccurate IC entry
• Impatient STCs if script is not run periodically
Customization
• School OU and group data
▫ Sub SetSchoolVars
• LDAP values should reflect your environment
▫ LDAP://OU=Students,DC=franklin
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Logfile location
IC text file location
student_username customization
Default password – student_pw
Home directory and home drive
Other Scripts
• Fix_student_groups – used to reset school OU
groups once userid has changed OUs
• icad_fix_fullname2.0 – working on this to fix
what is displayed in ADUC (instead of userid)
• icad_update_ssids – updates existing userids
with extensionattribute4
▫ Not perfect but will help
Questions?
Download