CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
1
AIS group meeting 23-6-2006
After James’ departure
Status POW 2006
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
2
General considerations
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The section is currently staffed with 4 people (incl. James)
The scope of this area will increase with the merge of CFU functionality into Qualiac
end 2006 - begin 2007.
In a steady state situation 4 FTE’s should be sufficient to cover the scope
On the medium term (2/3 years ahead), we need to review our strategy concerning
BAAN. Replacing/upgrading BAAN will be a major undertaking.
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James’ post returns to AIS
We have the authorization to open two Career path D staff posts
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‘small’ sections are not viewed favourably by management
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
HR
Group meeting June 2006
3
Changes:
ORACLE*HR, E-Recruitment, Training (CTA),
Payroll, (& Pension Fund)
CET, HRT, CFUTK, SMT
Decision Support
E-Business
Projects
Projects
& Contracts
Contracts
Money
Money
People
Foundation
Count of CERN Id Status Code
Organic Unit
FELL PJAS STAF TECH USAS Grand Total
IT-AIS
3
3
IT-AIS-EB
1
2
5
6
1
10
9
IT-AIS-F
1
3
4
IT-AIS-FFLP
1
6
7
7
8
JAMES
IT-AIS-FLP
4
3
4
3
IT-AIS-HR
1
4
1
6
IT-AIS-MDS
1
3
4
JOZEF
IT-AIS-PM
3
2
3
4
2
10
11
Grand Total
6
5
25
26
27
1
3
41
40
42
Finance,
Finance, Purchasing,
Purchasing, Import/Export,
Import/Export, Internal
Internal distribution,,
distribution,
BAAN, andBAAN,
treasury
andmanagement,
treasury management
Contract Follow Up
EDH, Personnel management tools for experiment
secretariats, users office, and divisional secretariats
Project
Project
Progress
Progress
Tracking,
Tracking,
EVM,
Contract
Follow
Up
Contract
EVM,
Follow
APTUp, APT
Shared data, shared functions like AisEvent, AisMedia, AisLogin, CRA: PLUS
apps gesloc, gescle, visits, roles, supplier management, CERN structure. etc..
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
4
More on changes
 The changes will take place on the 1st of October.
 Wim will be in charge of the merged section.
 Jurgen will replace James as deputy group leader
(as of 1-10-2006).
at this point….
Any QUESTIONS?????
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
5
Status 2006
 Short overview 2006 situation
 What was done until now
 What is planned to happen
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
6
MDS Major Points 1st Half 2006
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EXTERNAL (user visible)
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Integration of HRT-PIE into HRT
Support of new contract policy (4+2) in SMT.
Dosimeter Records
Revised MAPS reports due to changes in MAPS form.
Information Center v1.1 for HRT & CET
Sharing of Virtual Units
Scheduling of Reports (production expected 1st half of July).
Automatic extraction of access rights for HRT-PIE (GLIMOS, TL & DTL)
Enhanced Access & Safety reports + made available for the HRT-PIE community.
Enhancements to Career Overview and Graph reports.
Much enhanced query performance for pluri-annual queries (CET).
Cross-referencing of EDH document creators and CET expenditure (done via IC).
Various other minor requests that have come in (Remedy and other sources…)
INTERNAL
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Major code clean up, removal of deprecations and obsolete stuff, elimination of run-time dependencies of
other databases (some work remains for 2nd half of 2006).
Packaging of HRT & CET in single WAR file (dependant on code clean up).
Migration of CET & HRT data extractions to Oracle v10 (cost based optimizer).
New extraction mechanism (ART batch runner), replacement of Avatar, error handling and fault tolerance of
data extractions.
Refactoring of ART column selection mechanism (no longer relying on cookies).
Automated Daily Builds for improved QA.
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
7
MDS Major Points 2nd Half 2006
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EXTERNAL (user visible)
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5 yearly review decisions…?
CFU impact on the CET application…?
New / refactored CFU reports.
Consistent use of project names (short and not so short ones are currently mixed). Needs
primarily extraction changes.
HRT & CET Desktop.
General overhaul to ensure consistent use of column labels etc.
Review and update the HRT & CET public web pages.
Information Center Enhancements (sharing of reports etc...)
Various requests from the departments…
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INTERNAL
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Budget Summary, Termination Check sheet, Exchange Rate improvements in CET etc. etc…
Complete code clean-up and packaging.
Reporting (tools & practices) study.
XML based LOV screens.
Application Monitoring for HRT & CET.
Refactoring of HRT & CET automatic access extractions (still using old CFRLA tables).
Automated Testing
And probably some more…
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
8
FLP Major Points 1st Half 2006
Baan
 Decentralised picking for raw material
stores
 Simplified screen for self service
 Stores ‘dashboard’ for SLA monitoring
in Baan
 Baan webtop stability, change of
support to Germany
 Relance automatique
Punchout
 Farnell ramping up. Controls in place
(lost, undelivered…)
 Bossard live (June)
 Radiospares live (May)
Other
 EDH Doc return of PC equipment
 Treasury support moved to D. Jouve
Qualiac
 New buyer routing rules & purchasing
pool
 Emails on goods reception, automatic
avis de passage, enhanced EDH
feedback
 IBAN
 Treasury to Qualiac interface running
regularly
 Handling of 15.10 (exoneration of TVA)
 Web designer & Archivage courses
 Fiche de Transfert
 Migration to E7
 Imposition Interne
 Qualiac Projet (aka CFU)
Return of Ivica!
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
9
FLP Major Points 2nd Half 2006
Qualiac
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Archivage
CFU project
Facture electronique revisited
? XML data transfer with customs
? Reorganisation of transport services
 Baan
 Service Pack migration
 FI enhancement requests
 Punchout
 Paper & IT supplies (Distrilec, Guilbert, Lyreco, Angst & Pfister)
 Controls & monitoring
 Uniform document & multi-catalogue search
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
10
Foundation Major Points 1st Half 2006
CRA production 11 March
Tax certificates
IBAN support
A lot of maintenance due to PIE integration last year +
CRA production this year
 Telephone conferences recharging
 Support for Audio Conferencing request
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IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
11
Foundation Major Points 2nd Half 2006
 AisEvent rewrite
 CRA phase 2, including SOAP interface and automatic
account expiration
 New functionality for visits service + addition of Globe
events and exhibitions
 EPFL stagiaire for frameworks
 Ongoing:
 Maintenance
 Security: Policies/Auditing, ISO17799/27001, security scans,
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
12
PM Major Points 1st Half 2006
 APT
 Monthly releases (1.17… 1.22)
 crosstab: complete rewrite, extra dimensions, comparison Medium Term Plan,
snapshots…
 batch transfers to HR for personnel costing
 help to Confluence, Wily Technology Introscope, Summary Layer performance
 EGEE
 Financial Module (Internal Cost Claim & FormC)
 EGEE II site, ETICS…
 EVM
 Build procedure, performance chart + EVM Summaries screen modifications, access
restriction: PV changes only by DPO, Finance Committee reports
 ILC
 prototype
 CFU
 review and refactoring (dramatic reduction of reports, database objects, Designer
modules)
 integration of CFU Stores
 preparation for the Qualiac release E9_01 (arriving end of June)
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
13
PM Major Points 2nd Half 2006
 APT
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Crosstab: charts
Virtual Structures
Discuss with PH
Discuss with Group leaders on data entry, automatic propagation of changes
EVM, Indexation, APT data over time, Scenario’s, …
 EGEE
 Further EU projects
 ILC
 ???
 CFU
 finish integration of CFU Stores
 load DRs into Qualiac, prepare customized DR screen, testing, migration of CFU
reports
 prepare specification for the new DR document in EDH
 Contract Workspace ...
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
14
HR: Major Points 1st Half 2006
Existing Applications / Services:
13 objects dropped;
14
1 30-50%
8 card system APIs
 Oracle HR: cleanup for On
New
22Demand:
 Payroll: new reports; bank accounts move; Fellows Associates Students 5YR
40
 GAD: continuing refactoring
 E-Recruitment: internal candidates, internal VNs, look and feel, list of jobs+ 5 upgrades!
 Leave Management System: simulated balance, balance reset check list, home leave
 SIR: 2nd set of courses for ATLAS – more than 2300 courses since March
New Applications / Services:
18
 AIS Monitor: test system
 Person Search utility for 116
central services (Oracle ApEx)
 Pension Fund: Personal Data matching and cleanup tool (Oracle ApEx)
 Pre-Registration Tool: 17 companies, 34 contracts, 200 employees (Oracle ApEx)
BusObj CTA
ERT
GAD
 CERN Training Application 2: first months and first review from users
OHR
LMS
PRT
SIR
+ the usual maintenance and support business (232 logs since 1st January 2006)
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
15
HR: Major Points 2nd Half 2006
New Applications / Services:
 Pension Fund: OHR data matching and cleanup; Pension Calculations package
 AIS Monitor: full implementation depending on tests results
 PRT for Users Office: extend PRT functionalities to Users and Institutes
Maintenance / Enhancement of existing Applications / Services:
 Oracle HR: Remaining cleanup; Move to standard APIs; CEMLI exercise
 Payroll: Staff 5YR (October for January 2007), various enhancements
 E-Recruitment: new look and feel implementation; EDH-ERT interface v2
 Leave Management System: leave year bookclosing refactoring
 SIR: IT, CMS and general safety courses (habilitation électrique etc)
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
16
EDH: Major Points 1st Half 2006
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New Workflow Engine Selection
Support (1003 Remedies)
SCRUM Training + Practice
EDH Documents
 New: Accident Declaration, Audio Conference, Child Allowance
 Changed: e-MAPS, Overtime, Shipping + Transport Reqs.
 Links: HR Costings  APT
EDH  Outlook
 Tools:
Document Recovery Tool
JMX Monitoring Tools
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
17
EDH: Major Points 2nd Half 2006
 New Workflow Engine Implementation
 JBoss + Linux Migration
 New Documents
 Travel Request, Staff Appointment PAF, …
 e-MAPS (again!)
 EDH Generic Document
 User Check-List + Other ‘simple’ documents
 Improved User Interface
 Dynamic Controls + New Layout
IT-AIS
CERN – European Organization for Nuclear Research
Administrative Information Services
Group meeting June 2006
18
Two last points…….
1.AIS Barbeque
1st week of September?!
(have not managed to reserve Prevessin site yet, but will announce date next week….)
2.Bonnes Vacances
IT-AIS