Human Resources Department
255 S. Lasky Drive
Beverly Hills, California 90212
(310) 551-5100 ext. 2236/2237
District Website: www.bhusd.k12.ca.us
EXECUTIVE DIRECTOR OF FACILITIES PLANNING, MAINTENANCE AND
OPERATIONS
DEFINITION
The Executive Director of Facilities Planning, Maintenance and Operations is a professional expert who
reports to the Superintendent of Schools and is responsible for providing a high degree of leadership and
support service to the District in a cost effective manner to ensure the effective coordination of the
District’s $334 million Measure E Bond Program, to oversee all planning and facilities development and
construction related to that program, and to provide professional expertise and direction for the District’s
maintenance and operations program. Under general direction, the Executive Director of Facilities
Planning, Maintenance and Operations coordinates and supervises the development and execution of short
and long range planning and facility improvement projects, including components such as enrollment
projections, facility needs, maintenance and operational functions, and financing and construction; plans,
organizes, directs and administers the District's planning, property management, and construction
functions; assures efficient and cost-effective departmental operations; supervises and evaluates the
performance of assigned personnel; oversees contracts with architects, consultants and vendors, as well
as the procurement of supplies, equipment, services, and property control functions as needed; performs
specialized and responsible duties related to school facilities projects; and performs other related work as
required.
EXAMPLES OF DUTIES
1. Plans and directs the day-to-day construction of the district and provides supervisory assistance
to the school sites, which includes general/sub-contractors, construction management personnel,
architects and general facilities operations of the district.
2. Assists the Operations Manager in the organization and administering of the preventive and
corrective maintenance of buildings, equipment, and grounds facilities.
3. Maintains a list of qualified vendors and recommends which ones should be invited to participate
in projects; researches required licenses of vendors to ensure validity; corresponds with vendors
and others both orally and in writing regarding technical facility processes.
4. Develops and recommends policies and procedures for the effective execution of the Measure E
Bond Program.
5. Serves as the District liaison to the Citizen’s Oversight Committee and the Facilities Advisory
Committee as related to the Measure E Bond Program.
6. Conducts the RFP for the Measure E Performance Audit as required by law and facilitates the
audit process with the selected company.
7. Works with a Construction/Program Management firm, as well as architects, traffic engineers,
structural, mechanical and related experts on Measure E projects approved by the Board of
Education.
8. Prepares regular and special reports related to Measure E planning and construction activities
and projects.
9. Prepares and presents reports on the programs and needs of the Planning and Facilities
Department to the Board of Education, County, State, City and public.
10. Provides liaison between the District and engineers, architects, contractors, planning departments and
other agencies in matters related to the Measure E Bond Program.
11. Confers with State, County and local officials on matters pertaining to the District’s Measure E
construction program.
12. Maintains building records and state reports on school building inventories and coordinates the
preparation of documents supporting the application for State School Building Aid involving
Measure E site and construction projects.
13. Confers with parents, community members, property owners, land developers and real estate
personnel on facility design.
14. Facilitates the development of district facilities standards as related to the implementation of the
Measure E Bond Program.
15. Ensures that the comprehensive facilities master plan is updated and approved by the
Superintendent of Schools and Board of Education.
16. Prepares annually an objective comparative analysis of results achieved in relation to the
facilities master plan.
17. Ensures that all reports required by law or policy are accurately maintained and submitted in a
timely manner.
18. Ensures that each employee in the Measure E Planning and Facilities Department is supervised
and evaluated in accordance with district policy, laws, contracts, or agreements and that
performance is improved in relation to their position description and annual plans.
19. Attends site, district, and community meetings in support of Measure E Bond projects.
20. Assists with District-related real estate issues and transactions associated with the Measure E
Bond Program.
21. Provides direction on Measure E Bond projects as an owner’s representative.
22. Ensures proper coordination between all site and district teams and departments on Measure E
Bond projects
23. Reviews and recommends for approval Measure E related expenditures and requisitions.
24. Coordinates Measure E related pre-construction, construction, and post-construction activities.
25. Implements a wide range of programs, including but not limited to: State School Building Lease
Purchase Programs; the Facilities Master Plan, and Redevelopment Agency agreements
(SB198).
26. Conducts Bond related research and/or analytical studies as assigned.
27. Develops and supplies facility information requested by governmental and community groups in
support of the Bond Projects.
28. Coordinates schedules of district staff and contractors for construction and alteration of Bond
related projects.
29. Facilitates the close out of current OPSA/DSA open projects.
30. Coordinates the fulfillment of the District’s responsibilities related to the BHUSD/City Cable
Fiber/Security Camera Upgrade project.
31. Provides professional expertise and direction to the District’s maintenance and operations
program;
32. Develops, implements, and maintains effective & efficient methods and procedures for the
organization, personnel utilization, management, control, and maintenance of information and
documentation systems for areas of responsibility;
33. Ensures effective administration of contracts and agreements;
34. Coordinates, oversees, and/or conducts a variety of inspection/quality control programs areas of
responsibility;
35. Regularly visits all school sites to assess facility condition and needs;
36. Regularly visits all construction sites to validate and verify work being done;
37. Directs and participates in the selection, training, and development of staff;
38. Plans regular in-services and training for staff;
39. Establishes standards for effective facilities, maintenance and operations programs and for
employee performance evaluations and recommends the appointment, promotion, transfer,
demotion, suspension, reinstatement, and termination of assigned employees;
40. Establishes and maintains departmental staff development programs;
41. Establishes and maintains a facilities management information system;
42. Directs the preparation of correspondence, reports, and presentations regarding the operations
and activities within areas of responsibility;
43. Monitors and controls expenditures in accordance with established budgets;
44. Plans, organizes, and administers systems and procedures for procuring supplies, equipment, and
services;
45. Develops and issues purchasing calendars and schedules;
46. Reviews purchase orders for compliance to District purchasing activity; develops specifications,
bid instructions, purchasing procedures, and purchasing standards;
47. Works with other administrators to oversee the development of plans for preventative, ongoing,
and routine maintenance; to review work orders to evaluate preventive, routine and emergency
facility’s needs; and to plan, organize and direct the development, implementation and
evaluation of a formal preventive maintenance system;
48. Applies for needed funding from a variety of agencies (private and public; local, state and federal);
49. Works with District staff and various committees to develop new and revised policies, procedures,
regulations and standards related to areas of assignment;
50. Prepares periodic and special reports;
51. Prepares written recommendations for the Board relative to assigned areas of responsibility;
52. Attends Board meetings as needed to present background and recommendations for assigned areas
of responsibility;
53. Participates in related professional groups and serves on ad hoc and standing committees as
assigned;
54. Attends daytime and evening meetings and hearings in and outside of the District;
55. Performs related work as required.
MINIMUM QUALIFICATIONS
Knowledge Of
1.
The principles and methods of modern business administration and management;
2.
California school construction programs, including policies and regulations of the Office of
Local Assistance (OLA), Office of State Architect (OSA), and State Allocation Board (SAB);
3.
Principles of personnel administration, supervision and training and organization of work;
4.
Research techniques including planning studies and investigations, determining variables and
developing source data;
5.
Statistical principles and procedures;
6.
Trends and statistics affecting public school planning;
7.
State and local laws and regulations affecting school planning and construction;
8.
Principles of architecture and construction.
9.
Policies, practices, and procedures pertaining to the maintenance, repair, and operation of
building complexes, appurtenances, and grounds including asbestos abatement and hazardous
materials procedures;
10.
Contract management and administration;
11.
Equipment, materials and supplies used in educational settings;
12.
Principles, procedures, and legal requirements of school district purchasing;
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
Principles and practices of budgeting, cost analysis, cost control, inventory, and property control
methods;
Principles, practices, and methods of organization and management;
Principles, practices and methods for employee supervision, and training including planning,
organizing, assigning and reviewing work, performance appraisal and discipline, and employee
selection and development;
Work scheduling methods;
Basic negotiation techniques;
Fundamentals of macroeconomics and microeconomics;
Computer operations and the use of spreadsheets, database management, and assigned software
programs;
Business math;
Personal computer systems and software applicable to position;
Keyboarding and word processing skills; and
Interpersonal skills, exemplifying tact, patience, humor, understanding and diplomacy.
Ability To
1.
Supervise and manage California school construction and modernization projects;
2.
Plan, organize, direct and manage a complex and diversified facilities modernization,
maintenance and operations program;
3.
Supervise and train personnel;
4.
Plan and conduct surveys and research studies, gather, analyze, interpret and evaluate data, and
arrive at sound conclusions and recommendations;
5.
Perform school facilities planning involving comprehensive research techniques;
6.
Compile and review cost estimates and major and minor construction work;
7.
Supervise general safety and health programs mandated by CAL/OSHA and the EPA;
8.
Understand, and interpret federal, state, and local laws and regulations including those issued by
the Division of the State Architect;
9.
Coordinate school construction activities and supervise subordinate support personnel;
10.
Inspect and complete closeout paperwork for construction projects;
11.
Prepare and present reports in written, graphic and oral form; establish and maintain effective
working relationships with other employees, representatives of private, public agencies and the
public.
12.
Plan, organize, and execute projects, analyze problems, develop sound problem-solving models
and arrive at efficient solution to problems;
13.
Analyze and prioritize District and departmental needs, projecting analyses for both short and
long range planning;
14.
Make generalizations, evaluations or decisions without immediate supervision;
15.
Accept and carry out responsibility for direction, control, and planning;
16.
Organize, direct, and evaluate the work of staff and outside consultants/contractors
17.
Train and supervise assigned personnel;
18.
Establish and maintain effective and cooperative working relationships with those contacted in the
course of work;
19.
Communicate effectively both orally and in writing;
20.
Prepare and present clear, concise, comprehensive and effective written and oral reports;
21.
Prepare and control budget and contract costs;
22.
Prepare technical and general written documents clearly and precisely;
23.
24.
25.
26.
27.
28.
29.
30.
Read, understand, and interpret laws, codes, administrative policies and regulations and prepare
written reports, policies, regulations, proposals, specifications, schedules, and correspondence
covering assigned area of responsibility;
Understand and carry out oral and written instructions;
Proficiently use a computer and appropriate software;
Operate a calculator quickly and efficiently;
Use a two-way radio;
Operate a vehicle observing legal and defensive driving practices;
Work efficiently under pressure and interruptions; and
Maintain work pace appropriate to given workload.
Education
Bachelor’s degree in business administration, public administration, planning, architecture, or related field.
Training in FRISK or other employee discipline system preferred.
Experience
Five (5) years of recent responsible administrative experience in classified services with planning and
management level experience involving the direction of staff and oversight of programs in an educational
or public agency in one or more of the areas supervised.
Certificate and License Requirements
Possession of a valid license issued by the California Contractors State License Board, Class B – General
Building Contractor, preferred.
Possession of a valid and appropriate California driver's license and a good driving record required;
insurable under the District’s insurance policies; have use of a personal vehicle. Upon recommendation
for employment, prospective employees will be required to provide a current verification of a negative
TB test or X-ray and be fingerprinted through the Department of Justice.
WORKING CONDITIONS
Environment
Office environment; subject to driving a vehicle to conduct work; subject to frequent visits to various
schools sites within District; occasional travel on District related business; variable hours.
Physical Demands
Lifting and carrying of objects weighing up to 50 pounds; hearing and speaking to exchange information
and make presentations; walking to conduct inspections; squatting, stooping, bending, and kneeling to
examine equipment and facilities conditions; physical mobility to perform on-site inspections, attend
meetings, confer with District personnel, etc.; seeing to inspect facilities, read correspondence, and see
small details; dexterity of hands and fingers to operate standard office equipment; reaching overhead,
above the shoulders and horizontally; bending at the waist; sitting or standing for extended periods of time
Hazards
General hazards associated with school and construction sites.
Classified Management
Salary $150,000