B. Applications Software
7.00 Utilize
multimedia/presentation graphics
software.
Unit Objectives 7.01-7.04
What is Multimedia/Presentation
Graphics Software?
 Multimedia
combines text, graphics,
animation, video, and audio.
 Presentation Graphics Software
allows the user to create documents
called slides to be used in making
presentations.
Types of Presentations
 Informal
– Overhead transparencies
 Electronic
– Projection device attached to a
computer
 Virtual
– Presentations on the Internet
Uses of Multimedia/Presentation
Graphics Software
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Maps
Building Designs
Drawings
Charts/Graphs
Reports
Brochures
Meeting Presentations
Educational
Presentations
Informational
Presentations
Advantages of Multimedia/Presentation
Graphics Software
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Enhancement of Text only
messages
Can help illustrate some topics
better than static text or
diagrams
Portable and editable
Distributable via the web and/or
CD-ROM
Gains and holds attention
Interactivity can help learning
process
Entertaining as well as
Educational
Hyperlinks to other
presentations, documents,
and/or web sites.
Multimedia/Presentation Graphics
Terminology
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Slide - an individual screen in a slide show; the basic unit
of a presentation.
Title Slide – generally the first slide in a presentation;
introduces the presentation to the audience.
Bulleted List Slide –a type of slide layout that allows you
to enter several levels of bulleted text; each level is
formatted in a different point size.
Presentation file - the file you save to disk that contains
all the slides, speaker’s notes, handouts, that make up your
presentation.
Object - any element that appears on a slide, such as clip
art, text, drawings, charts, sounds, and video clips.
Slide show - a series of slides displayed in sequence;
controlled manually or automatically.
Multimedia/Presentation Graphics
Terminology
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Transition - a special effect used to introduce a
slide during a slide show.
Outlining - allows you quickly to create your
presentation using an outline format.
Graphing - allows you to create and insert
charts into your presentations.
Drawing - allows you to create diagrams using
shapes such as arcs, arrows, cubes, rectangles,
stars, and triangles.
Multimedia effects - adds interest and keeps
your audience attentive by adding effects, such
as sound and video to your presentation.
Multimedia/Presentation Graphics
Terminology
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Design template - provides consistency in
design and color throughout the entire
presentation; determines the color scheme, font
and font size, and layout of your presentation.
Attributes - the properties or characteristics of
an object.
Placeholders - empty objects on a new slide.
Audience handouts - printouts of your
electronic presentation that your audience can
use to follow along and to take notes.
Speaker notes - notes that include the slide as
well as comments or points you may want to
remember.
Multimedia/Presentation Graphics
Terminology
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Menu bar - list each of the menus in applications
and usually appears near the top of the
application window under the window title bar.
Toolbar - provide quick access to frequently
used commands; a lot of the buttons are the
same from program to program.
Toolbox - resembles a toolbar, but hold items
such as drawing tools rather than buttons that
perform commands.
Hyperlink - a link you click to display another
webpage or document with in a presentation; can
consist of specially formatted text, buttons, and
hotspots on graphics or pictures.
Planning a Presentation
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Description of learner/audience
– Age, target group, reading level, etc.
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How will you gain attention and introduce the
topic?
– Present objectives and standards
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How will you gather resources and information?
Pre-media use preparation
– Content planning brainstorming and design layout
brainstorming on paper
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Consider the necessary
equipment/materials/handouts.
Designing a Presentation
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Keep it simple
– Include words and images
– Nice big titles
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Use words or phrases
– No sentences and no fine detail
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Don’t clutter the slide
– Leave a lot of white (blank) space
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Be consistent on all your slides
– Use the same design template
– Same font style
Designing a Presentation
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Project an image
– Use visuals to clarify or emphasize a point
– To add variety
– To change focus
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Organize information
– It should be easy to follow such as in an outline format
– Come right to the point
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Create high contrast between the background
and the text
Use color wisely
The slides do something (animation/transitions)
Creating a
Basic Presentation
Start your presentation program.
 Create a New Presentation.
 Apply a template design that relates to the
purpose of the presentation.
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Identify the following parts of the
presentation window.
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Title bar
Menu bar
Toolbar
Placeholders
Status bar/Application
bar
View buttons/tabs
Drawing toolbar
Outline Page
(PowerPoint)
Notes page
(PowerPoint)
– Minimize,
Maximize/Restore,
Close buttons
– Explore the different
tools
– Choose design layout
– Add text to the slide
– Add additional slides
– Add text and graphics
– Add transition effects
– Add animation to slides
– Check
spelling/grammar
– View slides in a slide
show
Creating a
Basic Presentation
Move the mouse pointer over each Toolbar
button to display its pop up name.
 Select a slide view that displays an
individual slide.
 Create slides using relevant slide layouts
provided by your software.
 Check your spelling and grammar.
 Return to your first slide.
 Change the slide view to display all the
slides in miniature.
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Enhancing a
Basic Presentation
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Inserting a graphic.
– Create a new slide and select a slide layout that contains
a clip art placeholder.
– Insert relevant clip art or a file from a downloaded file
from a disk/hard disk drive.
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Creating a chart.
– Create a new slide and select a slide layout that contains
a chart placeholder.
– Select the type of chart relevant to your
presentation/data.
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Organizational chart
Line, Bar, Pie Chart/Graph, etc.
– Enter data to create the chart.
Enhancing a
Basic Presentation
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Inserting a sound file.
– Sound can be added in several ways.
 To
run continuous during the presentation.
 To run during an object/text animation.
 To run during an object/text hyperlink.
Enhancing a
Basic Presentation
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Inserting Slide Transitions and Animations.
– Explore the different transition effects and
speeds.
– Explore the different animation effects for text
and objects.
 Apply
a transition effect for bulleted text
 Apply a different transition effect for objects/graphics
 Explore the different orders of animation
 Apply the animation of a graphic before the text
 Add a different sound effect to graphics
Saving a Presentation
 Save
the
presentation
Printing a Presentation
 Print
the
presentation
– Explore different
printing options
 Slides
– 1 per page, 6 per
page, etc.
 Outline
view
 Handouts
 Note Pages
Tips for Delivering a Presentation
 Plan
– Know the purpose of your presentation
– plan your content
– know your audience
 Prepare
– Have an attention-getting opener
– Be positive
– Develop a memorable closing
 Outline
your main points
– Helps you stay focused
Tips for Delivering a Presentation
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Talking
– Don’t talk too slow or too fast
– Watch your audience and take your cue from
them
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Present
– Dress professionally (proper business attire)
– Make eye contact, be natural and sincere
– Involve your audience
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Questions
– Be sure to leave time at the end of your
presentation to answer questions
Presenting a Presentation
 Explore
different slide show options
– Manual Slide Advancement
– Automatic Slide Advancement
 Set
up needed equipment
– Always do a test run
 Distribute
handouts or notes pages if
needed
 Take a deep breath and BEGIN!