Greer Middle College Charter High School
Meeting of the Board of Directors Minutes
For
Thursday June 20th 2013
Greenville Technical College - Greer Campus
In attendance: Ted Hoffman, Vernon Rutland, Colton Keasler, Joel Welch, Jerry Denman, Alison
Peterson, Jim Bennett Absent: Matt Williams, Benj Buck, BJ Collins, Jack Brunson
1. Call to Order (Ted Hoffman)
Time: 6:10pm
2. Approval of Agenda
Motion to approve agenda: Jerry Denman
2nd: Jim Bennett
Vote: 0 opposed
3. Public Comments
none
4. Approval of June Meeting Minutes
Motion to approve: Vernon Rutland
2nd: Jim Bennett
Vote: 0 opposed
5. Administrative and Committee Reports
a. Executive Director’s Report
May 17
Attended GMC volunteer breakfast
May 15-23
Conducted staff End of the Year conferences
May 21
Greer Chamber Leadership Development Council meeting – was elected to be the
President for the 13-14 year.
May 21-22
Graduation practices
May 23
Attended the Greater Greer Education Foundation scholarship reception. Three GMC
students received scholarships.
GMC graduation.
May 24
Melanie and I met with Tony Kouskolekas.
May 29
GMC End of the Year luncheon.
May 30
Melanie and I met with Leslie Farmer from Lockheed Martin.
June 3
Melanie, Tracy Kramer, and I attended a Greenville Chamber luncheon featuring Dr.
Mick Zais.
June 11
Attended Community Luncheon at Greer Memorial.
Planning meeting with the instructional team
June 12
Planning meeting with all of the TAP leadership team
Melanie and I met with Robin Johnson from Honeywell
June 13
Attended Greater Greer Chamber of Commerce board meeting.
Spoke with Allen Smith about the endorsement of GMC
Melanie and I met with Skip Davenport.
June 17
Attended CCC meeting
Began the interviews for Office Manager/Financial Officer position.
June 18
Melanie and I attended Six Sigma training with Robin Johnson
b. Development Report
Students – enrollment
 Approximately 414 enrolled for next year
Public Relations
 Met with potential board members.
 Dr. Mick Zais- lunch at Poinsett Club – Greenville Chamber. Good networking event.
 Family Dental Health – commercial / able to represent the school
 Lockheed Martin – networking meeting with HR. Interested in tours, internships,
program sponsors. GMC can apply for grants. This is an on-going, continuing
relationship that we will foster.
 Honeywell – met with Robin Johnson who is joining our capital campaign committee.
Bill and I are touring Honeywell on Thursday, June 20. Began Six Sigma Green Belt
training. Six Sigma – tools and strategies for process improvement.
 D&D Motors – networking meeting with Skip Davenport. Signed up to participate in
Drive One for Your School in November.
 Junior Achievement – volunteered in their annual golf tournament
Parents in Partnership
 Ended the year with balance of approximately $16,000
 Served 24 free and 3 reduced lunch students this year.
 Elected 2 new members to the committee: Tara Wavle, Hospitality Chair and Sherrill
Nicholson, Teacher Appreciation Chair and Secretary
 Linda Hicklin, Treasurer, resigned on Monday, June 17 for personal reasons. Working to
fill that position.
 Lunch vendors next year are Dickey’s Barbecue (Mondays), Zaxby’s (Tuesdays),
Dominoes (Wednesday), Chick fil a (Thursday), Moe’s (Fridays)
 Minutes are public and located in a notebook in my office. There is also a notebook
with the by-laws, agendas, financial reports, etc. in my office.
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Capital Campaign
Greer Chamber Board has approved to publicly endorse us and our capital campaign.
We will work to organize a summit in September.
Bill, Jim, Vernon and Melanie – regular meetings for updates and accountability
Committee members helping to secure appointments with business leaders.
Fall for GMC
Need business sponsors!!!!
c. Financial Report
**Adopted amended Budget** 0 / opposed
d. Facilities Report
Completed Items1) Facilities and CCC met May 14th to review and coordinate new building milestone
schedules.
Move in DatesEarly Finish Target
Middle Finish Target
Late Finish Target
Dec, 2014
July, 2015
Dec, 2015
Open Items1) Dr. Roach is securing a letter of intent from the landowner concerning our area of
choice for building. Bill will wait until we have decided on our preferred site option. Site
choices are B-b and C-b.
2) RFP- GMC’s new facility Request For Proposal (RFP), based upon the DESIGN/BUILD
delivery method is being created. Building data is being compiled and finalized.
Items needed to complete RFP:
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Number 1 above
Land Survey
Facilities master plan - Phase 2
3) New Facility - Systems and Furnishings Specification NarrativesAs part of the Request For Proposal (RFP) information, we will need a description of
various systems and furnishings for the building so that we get what we want. In order
to write the narrative, information need to be gathered from GMC staff, parents,
product reps/websites, other board members and the community.
I have asked for volunteers from the Facilities Committee to define certain systems and
furnishings for our facility as our building plans progress. The completion of these
narratives will become critical once the 3 phases of design are complete and the RFP is
being finalized. The RFP has to be complete before sending it to the state (OSF) for
approval. This will happen during late 3rd quarter of this year.
The narratives released for narrative description are:
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Camera & Access Control Security System – Lead is Colton (Target for completion is
August board meeting)
Structured Cabling System – Lead is Colton (Target for completion is August board
meeting)
Lockers – Lead is Vernon (Target for completion is April meeting) COMPLETED
Bleachers – Lead is Matt (Target for completion is May board meeting) COMPLETED
Café Seating Furnishings – Dr. Jack Brunson (Target for completion is July board
meeting)
Lighting System – Lead is Ted (Target for completion is August board meeting)
IT – Lead is Jerry Denman (Target for completion is August board meeting)
New Narratives
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Classroom Fixtures & Furnishings
Admin Fixtures & Furnishings
4) Camera Surveillance System (Existing Campus). We had our first meeting March 6 th to
define a basic system for camera security system which will integrate with the access
control requirements for the new building. Second meeting took place on Friday April
12th. Bids have been received and GMC will procure when ready.
Objectives:
1) Ensure the camera and recording equipment purchased would be transferable to the
new facility.
2) Purchase would meet the Grant requirements.
3) Review costs for a full camera surveillance coverage for the existing campus.
New Items1) Langley and Associates will be formally introduced to SC Office of School Facilities
(OSF) as our architect and point of contact for the approval of the GMC RFP. NOT
COMPLETE.
2) Land survey proposal secured and attached for GMC/Board review. Survey
information and costs associated with both options for GMC to consider are included.
With the survey information, GMC and the board can make an informed decision
concerning site preference. Phase 2 (Facilities master plan) can begin once the site
preference is made and GTC has approved.
e. Chairman’s Report
6. Old Business
a. Bullying Policy
b. Faculty and Parent surveys
7. New Business
a. July 8th Board meeting Swearing in of board members
b. July 25th New member orientation @ 5:30pm dinner @ 6:30pm
8. Executive Session
Motion to enter executive session: Jerry Denman
2nd: Joel Welch
Time: 7:20pm
Motion to exit executive session: Jerry Denman
2nd: Jim Bennett
Time: 7:36pm
**Approved site survey quote with request of 2 additional quotes**
9. Adjournment
Motion to adjourn: Alison Peterson
2nd: Colton Keasler
Time: 7:38pm