Committees of the Board
2014-2015
Established Board Committees:
WCPCS has the following committees established








Executive Committee
Finance Committee
Personnel Committee
Facility Committee
Curriculum Committee
Resource Development Committee
Board Development Committee
Strategic Planning Committee
Parent/Community Committee
Board Committee structure, charges, and assignments are found on the following pages. All
committees answer to the Board of Directors and cannot take independent action.
Executive Committee
General Purpose
The executive committee is commissioned by and responsible to the board of directors to
function on behalf of the board of directors in matters of emergency and in interim periods
between regularly scheduled board meetings. The executive committee shall have and
exercise the authority of the board of directors provided that such authority shall not operate
to circumvent the responsibility and authority vested in the board of directors by the by-laws,
and any action taken is to be ratified by the board of directors at its first subsequent meeting.
Appointments and Composition
1. The executive committee shall be composed of the president, vice-president, secretary, and
treasurer of the Board of Directors.
2. The chair of the executive committee shall be the president of the board of directors.
3. The president, vice-president, secretary, treasurer shall be elected in accordance with
procedures set forth in the by-laws of the charter school.
Responsibilities
1. Meet to draw up an agenda for meetings of the full board of directors.
2. Make decisions on behalf of the full board as needed which cannot wait for the full board
or on matters delegated to the executive committee by the board of directors.
3. Maintain effective communication with the committees of the charter school board.
4. Coordinate the annual planning and budget process of the charter school in conjunction
with the finance committee and the charter school director.
5. Respond to the call of the board president or charter school director for emergency
meetings to deal with special problems between regular board meetings.
6. Annually submit objectives as part of the planning and budgeting process.
7. Annually evaluate its work as a committee and the objectives it has committed itself to and
report on same to the board of directors.
8. Report to the board of directors at regular meetings of the board in a manner determined
by the board.
Finance Committee
General Purpose
The finance committee is commissioned by and responsible to the board of Directors. It has
the responsibility for working with the charter school director and financial advisors to create
the upcoming fiscal year budget; presenting budget recommendations to the board; monitor
implementation of the approved budget on a regular basis and recommend proposed budget
revisions; recommend to the board appropriate policies for the management of the charter
school's assets. The finance committee shall be assisted by the charter school director.
Appointments and Composition
1. The members of the finance committee shall be the treasurer of the board who shall serve
as chair, the president who shall serve as an ex-officio member, together with other
directors appointed by the president with the advice and consent of the board in
accordance with the by-laws.
Responsibilities
1. Prepare an annual budget for the charter school in collaboration with the charter school
director and financial advisors.
2. Also in collaboration with the charter school director and financial advisors, develop and
annually revise a three-year financial forecast and develop long-range financial plans
based on the forecast.
3. Review all grant proposals and when necessary, recommend action by the board.
4. Review all non-budgeted expenditures over a set dollar amount to be determined by the
Board of Directors and recommend action to the board.
5. Annually submit objectives as part of the planning and budgeting process.
6. Annually evaluate its work as a committee and the objectives it has committed itself to and
report on same to the board of directors.
7. Arrange for an annual audit with submission of same to the board.
8. Report to the board of directors at regular meetings of the board in a manner determined
by the board.
Personnel Committee
General Purpose
The personnel committee is commissioned by, and responsible to, the board of directors to
assume the responsibility for advising it on matters pertaining to personnel administration
and staffing. This responsibility shall, in no way, interfere with the authority of the charter
school director to hire, supervise and, in accordance with the personnel policies, terminate,
the remaining staff of the charter school with approval of the board of directors. The board of
directors hires the charter school director.
Appointments and Composition
1. Appointments of the chair and members of the personnel committee shall be made
annually by the president of the board with the advice and consent of the Board in
accordance with the bylaws.
2. The chair of this committee shall be a member of the board of directors.
3. Other members of this committee shall be members of the board of directors, subject to the
conditions stated in the by-laws.
Responsibilities
1. Provide overall policy guidance for personnel matters in the charter school.
2. Submit, for final approval, recommendations on personnel policy matters to the executive
committee of the board of directors.
3. Provide policy recommendations to the board of directors in the areas of training,
employee benefits, employee relations, legal issues relating to employees, recruitment,
interviewing, selection procedures, and the like.
4. Annually review the performance of the Charter School Director according to the
procedures outlined in the Personnel Policies of the organization. (The Charter School
Director, in turn, is responsible for the annual performance review of other staff.)
5. Annually submit objectives as part of the planning and budgeting process.
6. Annually evaluate its work as a committee and the objectives it has committed itself to and
report on same to the board of directors.
7. Report to the board of directors on a regular basis in a manner determined by the Board.
Facility Committee
General Purpose
The board facility committee is commissioned by and responsible to the board of directors to
assume the primary responsibility for matters pertaining to facility, lease, land, and facility
equipment in accordance with the bylaws of the charter school as well as established policies
and practices approved by the board of directors.
Appointments and Composition
1. Appointments of the chair and members of the board facility committee shall be made
annually by the President of the Board with the advice and consent of the Board in
accordance with the Bylaws.
2. The chair of this committee shall be a member of the board of directors.
3. Other members of this committee may be members of the board of directors, subject to the
conditions stated in the by-laws. Additional committee members may be appointed and
need not be members of the board of directors, subject to the conditions stated in the bylaws.
Responsibilities
1. Study the current facility needs of WCPCS in collaboration with the school director.
2. Study future and ongoing facility needs of WCPCS in collaboration with the school
director.
3. Develop a recommendation to the board directors and assist in the planning of the current
and ongoing facility needs.
4. Assist and make recommendations to the board of directors in leasing of facilities.
5. Annually submit objectives as part of the planning and budgeting process.
6. Annually evaluate its work as a committee and the objectives it has committed itself to and
report on same to the board of directors.
7. Report to the board of directors at regular meetings of the board in a manner determined
by the board.
Curriculum Committee
General Purpose
The curriculum committee is commissioned by and responsible to the board of directors to
assume the primary responsibility for matters pertaining to curriculum, curriculum training,
and evaluation in accordance with the bylaws of the charter school as well as established
policies and practices approved by the board of directors.
Appointments and Composition
1. Appointments of the chair and members of the board development committee shall be
made annually by the President of the Board with the advice and consent of the Board in
accordance with the Bylaws.
2. The chair of this committee shall be a member of the board of directors and a teacher. The
school director is an ex-officio of the curriculum committee.
3. Other members of this committee may be members of the board of directors, subject to the
conditions stated in the by-laws. Additional committee members may be appointed and
need not be members of the board of directors, subject to the conditions stated in the bylaws.
Responsibilities
1. Study the current curriculum to determine effectiveness and current skills.
2. Review previous testing results, both quantitative and qualitative, to determine
weaknesses in curriculum or educational methods.
3. Look into future curriculum as needed or recommended, and make recommendations to
the board of directors on curriculum.
4. Recruit members to serve as members of the curriculum committee.
5. Develop an orientation and training plan for new teachers, and assist in the planning of
ongoing curriculum training for all educators.
6. Annually submit objectives as part of the planning and budgeting process.
7. Annually evaluate its work as a committee and the objectives it has committed itself to and
report on same to the board of directors.
8. Report to the board of directors at regular meetings of the board in a manner determined
By the board.
Resource Development Committee
General Purpose
The resource development committee is commissioned by and responsible to the board of
directors to assume the primary responsibility for raising non-grant funds to meet the budget
of the charter school. The board of directors, in consultation with the resource development
committee, finance committee and charter school director will determine the fund-raising
goal for the resource development committee.
Appointments and Composition
1. Appointments of the chair and members of the resource development committee shall be
made annually by the president of the board with the advice and consent of the board in
accordance with the by-laws.
2. The chair of this committee shall be a member of the board of directors.
3. Members of this committee shall be members of the board of directors, subject to the
conditions stated in the by-laws. Additional committee members may be appointed and
need not be members of the board of directors, subject to the conditions stated in the bylaws.
Responsibilities
1. Develop an annual fund-raising plan that will generate the funds needed to meet fund
needs.
2. Develop the necessary sub-committee systems to successfully carry out the fund-raising
events and activities that are part of the annual fund-raising plan; supervise the functions
of the sub-committees; develop a plan for involving board directors in the non-grant
resource development activities of the charter school.
3. Investigate new resource development projects, activities, and ideas for possible use in the
future.
4. Annually submit objectives as part of the planning and budgeting process.
5. Annually evaluate its work as a committee and the objectives it has committed itself to and
report on same to the board of directors.
6. Report to the board of directors at regular meetings of the board in a manner determined
by the board.
Board Development Committee
General Purpose
The board development committee is commissioned by and responsible to the board of
directors to assume the primary responsibility for matters pertaining to board of director's
recruitment, nominations, orientation, training, and evaluation in accordance with the bylaws
of the charter school as well as established policies and practices approved by the board of
directors.
Appointments and Composition
1. Appointments of the chair and members of the board development committee shall be
made annually by the President of the Board with the advice and consent of the Board in
accordance with the Bylaws.
2. The chair of this committee shall be a member of the board of directors.
3. Other members of this committee shall be members of the board of directors, subject to the
conditions stated in the by-laws.
Responsibilities
1. Study the current composition of the board of directors to determine current skills and
experience; Identify skills and experience needed on the board.
2. Recruit members to serve as members of the board and develop a slate of directors for
consideration by the membership at the annual meeting in accordance with
selection/election procedures outlined in the bylaws. Review annually the procedures for
board recruitment.
3. Develop an orientation and training plan for new board directors and assist in the planning
of the annual board retreat.
4. Assist the executive committee in an annual board self-evaluation.
5. Annually submit objectives as part of the planning and budgeting process.
6. Annually evaluate its work as a committee and the objectives it has committed itself to and
report on same to the board of directors.
7. Report to the board of directors at regular meetings of the board in a manner determined
by the board.
Strategic Planning Committee
General Purpose
The Strategic Planning Committee is commissioned by, and responsible to, the Board of
Directors to assume the responsibility for providing leadership to the board in the area of
strategic planning and in general helping the board to assure that the strategic plan of the
charter school remains current and that satisfactory progress in being made to successfully
implement the strategic plan.
Appointments and Composition
1. Appointments of the Chair and members of the Strategic Planning Committee shall be
made annually by the President of the Board with the advice and consent of the Board in
accordance with the By-laws.
2. The Chair of this Committee shall be a member of the Board of Directors.
3. Members of this committee shall be members of the Board of Directors, subject to the
conditions stated in the by-laws. Additional committee members may be appointed and
need not be members of the Board of Directors, subject to the conditions stated in the bylaws.
Responsibilities
1. Develops a timeline for the strategic planning process in collaboration with the Charter
School Director.
2. Oversees the strategic planning process in collaboration with the Charter School Director.
3. Provides a written final strategic plan to the board for approval.
4. Develops and submits to the board procedures for connecting the strategic plan to the
annual work plans of board committees.
5. Keeps the board informed of organizational and environmental changes and trends that
will have an impact on the charter school and the families and community served.
6. Annually submit objectives as part of the planning and budgeting process.
7. Annually evaluate its work as a committee and the objectives it has committed itself to and
report on the same to the Board of Directors.
8. Report to the Board of Directors on a regular basis in a manner determined by the Board
Parent/Community Involvement Committee
General Purpose
WCPCS believes that parent and community involvement is critical to student achievement.
The parent and community involvement committee is commissioned by and responsible to
the board of directors. This committee meets to facilitate the implementation of increasing
the level of parental involvement in support of student achievement, establishing community
partnerships that support WCPCS in reaching the mission, and encouraging a school based
decision making process that is welcoming and inclusive.
Appointments and Composition
1. Appointments of the chair and members of the parent and community involvement
committee shall be made annually by the president of the board with the advice and
consent of the board in accordance with the by-laws.
2. The Chair of this committee shall be a member of the Board of Directors.
3. The parent and community involvement committee shall be composed of one board
representative. Additional committee members may be appointed and need not be
members of the board of directors, subject to the conditions stated in the by-laws. They
shall consist of parents of WCPCS students and community representatives.
Responsibilities
1. Will provide various services/support to parents and the community through its efforts,
and with other community organizations.
2. Place into operation programs, activities and procedures for the involvement of parents
and community in the school.
3. Provide full opportunities for the participation of all parents and community members.
4. Provide staff development on how to reach out to, communicate with, and work with
parents and community members as full and equal partners.
5. Create avenues for parents/community members to support the school and increase student
achievement.
6. Annually submit objectives as part of the planning and budgeting process.
7. Annually evaluate its work as a committee and the objectives it has committed itself to and
report on the same to the board of directors.
8. Report to the board of directors on a regular basis in a manner determined by the Board.
Committee Chair & Committee Member Job Descriptions
Committee Chair Job Description
1. Is a member of the board.
2. Sets tone for the committee work
3. Ensures that members have the information needed to do their jobs.
4. Oversees the logistics of committee's operations.
5. Reports to the board's chair.
6. Reports to the full board on committee's decisions/recommendations.
7. Works closely with the charter school director and other staff as agreed to by the board.
8. Assigns work to the committee members, sets the agenda and runs the meetings, and
ensures distribution of meeting minutes.
9. Initiates and leads the committee's annual evaluation.
Committee Member Job Description
1. Regularly attends regular committee meetings and important related meetings.
2. Makes serious commitment to participate actively in committee work.
3. Volunteers for and willingly accepts assignments and completes them thoroughly and on
time.
4. Stays informed about committee matters, prepares themselves well for meetings, and
reviews and comments on minutes and reports.
5. Gets to know other committee members and builds a collegial working relationship that
contributes to consensus.
6. Is an active participant in the committee's annual evaluation and planning efforts.
7. Participates in fund raising for the organization.
(Source: The Management Assistance Program based in St. Paul, MN and Carter McNamara,
MBA, PhD.)