1
MS Office
(PC/Win)
2007
July 15, 2009
Workshop
____________________
Rossford Schools
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
Prepared and facilitated by Carrie Rathsack || Rossford Schools’ Integration Specialist || crathsack@rossfordschools.org || (CC) 2009
2
Table of Contents
o
Word
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Office 2007 – All Programs (p. 4-5)
o Quick Access Toolbar
o Office Button
Home Ribbon (p. 6)
o 1 - Copy / Paste (Clipboard)
o 2 - Format Copy/Paste (Format Painter)
o 3 - Paragraph
o 4 - Styles
o 5 - Editing
o 6 - Split Page (drag line down)
o 7 - View Ruler (click on/off
Insert Ribbon (p. 7)
o 1 - Insert Pages – Cover, Blank, Page
Break
o 2 - Insert Table
o 3 - Insert Illustrations

Picture

Clip Art

Shapes (lines, bubbles, arrows,
banners)

SmartArt (very cool things
here!)

Chart (graphs, etc.)
o 4 - Links – Hyperlink, Bookmark, CrossReference
o 5 - Header & Footer (page number, etc.)
o 6 - Insert Text – Text Box, Quick Parts,
WordArt, DropCap, Signature Line, Date
& Time, Object
o 7 - Insert Symbols
Page Layout Ribbon (p. 8)
o 1 - Themes – color sets, fonts used,
effects
Rossford Schools – Office 2007 (July 2009)
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-
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2 - Page Setup

Margins

Page Orientation (portrait,
landscape)

Size

Columns

Insert Breaks (column, section,
continuous, etc.)

Insert Line numbers

Hyphenation
o 3 - Page Background – watermark, page
color, page borders
o 4 - Paragraph – indent, spacing
o 5 - Arrange objects – position, send to…,
text wrap, align, group, rotate
References Ribbon (p. 9)
o 1 – Table of Contents
o 2 – Footnotes
o 3 – Citations & Bibliography
o 4 – Captions
o 5 – Index
o 6 – Table of Authorities
Mailings Ribbon (p. 10)
o 1 – Create Envelopes or Labels
o 2 – Mail Merge (letters, emails, labels,
etc.)
o 3 – Write & Insert Fields
o 4 – Preview Results
o 5 – Finish (merge process complete)
o 6 – Merge to Acrobat PDF
Review Ribbon (p. 11)
o 1 – Proofing – spelling/grammar,
thesaurus, word count
o
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-
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2 – Comments (for leaving notes “on
top” of the document for yourself or
others)
o 3 – Tracking – track changes
o 4 – Changes – accept or reject
o 5 – Compare (old to new versions)
o 6 – Protect Document (with password;
lock it down from being changed)
View Ribbon (p.12)
o 1 – Document Views – print layout, full
screen, web, outline, draft
o 2 – Show/Hide – ruler, gridlines,
message bar, document map,
thumbnails
o 3 – Zoom – percent or 1 page, 2 page, or
page width views
o 4 – Window – new, arrange all/stack,
split, side by side, synch scrolling, switch
windows
o 5 – Macros
Acrobat (PDF) Ribbon (p. 13)
o 1 – Create PDF
o 2 – Create PDF and Email / Mail Merge
o 3 – Review and Comment - Create PDF
and Send for Review &/or Comments
o 4 – Adobe Connect – start meeting (if
have account/access)
Developer Ribbon (p. 14)
o 1 – Code – Visual Basic, Macros
o 2 – Controls – Create forms
o 3 – XML
o 4 – Protect Document
o 5 – Templates
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
3
Table of Contents (continued)
Excel
-
Outlook (p. 20)
Home Ribbon (p. 15)
1 – Alignment
Wrap Text
Merge & Center
2 – Cells – Insert, Delete, Format
3 – Editing
AutoSum
Fill Down/Across
Clear
Sort & Filter
-
Insert Ribbon (p. 16)
1 – Insert Tables – PivotTables, Tables
2 – Insert Chart (graphs)
3 – Insert Text
-
Page Layout Ribbon (p. 17)
1 – Page Setup
Print Area
Breaks
Background
Print Titles
2 – Scale to Fit (page or %)
3 – Sheet Options (view &/or print)
Gridlines
Headings
-
Formulas Ribbon (p. 18)
1
– Window Watch, Calculations
Rossford Schools – Office 2007 (July 2009)
-
Data Ribbon (p. 18)
1 – Get External Data –
2 – Sort & Filter
-
Review Ribbon (p. 19)
1 – Changes
Protect Sheet, Workbook
Share Workbook
Track Changes
-
-
Reading Pane – Right, Bottom, Off
Signature(s)
Junk – settings/options, checking
Search
Out of Office (Vacation Message)
Message Template
Folders
Outlook Calendar
o Calendar Options
o Propose Meetings
View Ribbon (p. 19)
1 – Workbook Views – Normal, Page
Layout, Page Break Preview, Custom,
Full Screen
2 – Show/Hide – ruler, gridlines,
message bar, formula bar, headings
Webmail (OWA) (p. 20)
-
-
Login – Public vs. Private
Most Recent Recipients
Bcc vs. Cc
Adding attachments
Options/Settings
Other Tips (p. 21)
-
Minimize/hide a ribbon
Selecting text
Screen shots – Print Screen
Online Resources/Tutorials (p. 22)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
4
MS Word
Quick Access Toolbar
Add or delete the quick access icons you use often (may have to uncheck/recheck in the order you want them to appear since you cannot drag them into
place once showing)
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
5
Office Button
“Where are all the menus?”
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
6
Home Ribbon
WORD
4
1
2
3
NOTES:
1 - Copy / Paste (Clipboard)
5
6
7
2 - Format Copy/Paste (Format Painter)
Font formatting
3 - Paragraph
Spacing
Lists
Alignment
Indenting
Borders and Fill
4 - Styles
5 - Editing
Find/Replace
Select (for graphics)
6 – Split Page (drag line down)
7 – View Ruler (click on/off)
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
7
Insert Ribbon
1
WORD
2
3
4
5
6
7
NOTES:
1 – Insert Pages – Cover, Blank, Page Break
2 – Insert Table
3 – Insert Illustrations
Picture
Clip Art
Shapes (lines, bubbles, arrows, banners)
SmartArt (very cool things here!)
Chart (graphs, etc.)
4 – Links – Hyperlink, Bookmark, Cross-Reference
5 – Header & Footer (page number, etc.)
6 – Insert Text – Text Box, Quick Parts, WordArt, DropCap, Signature Line, Date & Time, Object
7 – Insert Symbols (equations, symbols -- , ©, ™, ≠)
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
8
Page Layout Ribbon
1
WORD
2
3
4
5
NOTES:
1 – Themes – color sets, fonts used, effects
2 – Page Setup
Margins
Page Orientation (portrait, landscape)
Size
Columns
Insert Breaks (column, section, continuous, etc.)
Insert Line numbers
Hyphenation
3 – Page Background – watermark, page color, page borders
4 – Paragraph – indent, spacing
5 – Arrange objects – position, send to…, text wrap, align, group, rotate
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
9
References Ribbon
1
WORD
2
3
4
5
6
NOTES:
1 – Table of Contents
2 – Footnotes
3 – Citations & Bibliography
4 – Captions
5 – Index
6 – Table of Authorities
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
10
Mailings Ribbon
1
WORD
2
3
4
5
6
NOTES:
1 – Create Envelopes or Labels
2 – Mail Merge (letters, emails, labels, etc.)
3 – Write & Insert Fields
4 – Preview Results
5 – Finish (merge process complete)
6 – Merge to Acrobat PDF
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
11
Review Ribbon
WORD
1
2
4
3
5
6
NOTES:
1 – Proofing – spelling/grammar, thesaurus,
word count
2 – Comments (for leaving notes “on top” of the
document for yourself or others)
3 – Tracking – track changes
4 – Changes – accept or reject
5 – Compare (old to new versions)
6 – Protect Document (with password; lock it
down from being changed)
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
12
View Ribbon
WORD
1
2
3
4
5
NOTES:
1 – Document Views – print layout, full screen, web,
outline, draft
2 – Show/Hide – ruler, gridlines, message bar,
document map, thumbnails
3 – Zoom – percent or 1 page, 2 page, or page width
views
4 – Window – new, arrange all/stack, split, side by side,
synch scrolling, switch windows
5 – Macros
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
13
Acrobat (PDF) Ribbon
1
WORD
2
3
4
NOTES:
1 – Create PDF
2 – Create PDF and Email / Mail Merge
3 – Review and Comment - Create PDF and Send for
Review &/or Comments
4 – Adobe Connect – start meeting (if have
account/access)
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
14
Developer Ribbon (*Must first be turned “on” in Options) – For Forms, Macros
Rossford Schools – Office 2007 (July 2009)
WORD
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
15
MS Excel (spreadsheet)
Home Ribbon
EXCEL
1
2
3
1 – Alignment
Wrap Text
Merge & Center
2 – Cells – Insert, Delete, Format – rows, columns, cells, protect sheet
3 – Editing
AutoSum
Fill Down/Across
Clear
Sort & Filter
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
16
Insert Ribbon
1
EXCEL
2
3
1 – Insert Tables – PivotTables, Tables
2 – Insert Chart (graphs)
3 – Insert Text
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
17
Page Layout Ribbon
EXCEL
1
2
3
1 – Page Setup
Print Area
Breaks
Background
Print Titles
2 – Scale to Fit (page or %)
3 – Sheet Options (view &/or print)
Gridlines
Headings
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
18
Formulas Ribbon
EXCEL
1
1 – Window Watch, Calculations
Data Ribbon
EXCEL
1
2
1 – Get External Data – from Access, Web, text file, Other sources (SQL server, etc.)
2 – Sort & Filter
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
19
Review Ribbon
EXCEL
1
1 – Changes
Protect Sheet, Workbook
Share Workbook
Track Changes
View Ribbon
EXCEL
1
2
3
1 – Workbook Views – Normal, Page Layout, Page Break Preview, Custom, Full Screen
2 – Show/Hide – ruler, gridlines, message bar, formula bar, headings
3 – Freeze Panes, Split, Hide, Unhide (cells)
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
20
MS Outlook (email & Webmail/OWA)
* See other Tip Sheets for more details…
1. Reading Pane – Right, Bottom, Off
2. Signature(s)
3. Junk – settings/options, checking
4. Search
5. Out of Office (Vacation Message)
6. Message Template
7. Folders
OWA (Outlook Web Access) - Webmail
1. Login – Public vs. Private
a. (most cases, OK to use “Private” – which allows you to download the
attachments rather than just view them as a web page, which are not
always accurate/the same)
2. Select people from your “Most Recent Recipients” list (various ways to pick more
than one) and then hit enter/return to add them to the “To” line
3. Bcc vs. Cc
4. Adding attachments
5. Options/Settings – view 20, 50, 100 emails per page
Outlook Calendar
1. Calendar Options
2. Propose Meetings
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
21
Other Office Tips
-
To minimize/hide a ribbon, double click on the tab title (like Home or Insert)
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Selecting text:
-
o
Double-click for selecting a word
o
Triple-click for selecting a line or paragraph (until a return)
o
Click in left margin (when arrow appears) to select a whole line, including return (good for deleting page breaks!)
o
Shift-click for selecting blocks/large groups
o
Alt-click for various single selections/de-selections (PC); Option-click (Mac)
Screen shots – Print Screen (& crop) – (PC); Mac = Command+Shift+3 (whole screen) or Command+Shift+4 (to select an area)
Rossford Schools – Office 2007 (July 2009)
Contact: Carrie Rathsack (crathsack@rossfordschools.org)
22
Online Resources/Tutorials
o NOTE: Atomic Learning – http://www.atomiclearning.com
o Login -- Username - ___________________ ; Password – _________________
Word
Excel
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Basic Word Tutorial - http://www.baycongroup.com/wlesson0.htm
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Florida Gulf Coast University http://www.fgcu.edu/support/office2007/Word/index.asp
Florida Gulf Coast University http://www.fgcu.edu/support/office2007/Excel/index.asp
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Atomic Learning Tutorials:
-
o
o
o
o
o
-
o
Intro to Word –
http://movies.atomiclearning.com/k12/wrd07_intro
Intro to Excel http://movies.atomiclearning.com/k12/ex07_intro
o
Word Intermediate –
http://movies.atomiclearning.com/k12/wrd07_interm
Intermediate Excel http://movies.atomiclearning.com/k12/ex07_interm
o
Word Advanced –
http://movies.atomiclearning.com/k12/wrd07_adv
Excel - Charts http://movies.atomiclearning.com/k12/ex07_chrt
o
Mail Merge w/ Word –
http://movies.atomiclearning.com/k12/wrd07mm
Excel – Pivot Tables http://movies.atomiclearning.com/k12/excel07_pivtbls
o
Advanced Excel http://movies.atomiclearning.com/k12/ex07adv
Atomic Learning Tutorials:
Create Newsletters w/ Word http://movies.atomiclearning.com/k12/wrd07nl
How to Mail Merge
Outlook
o
http://office.microsoft.com/training/training.aspx?AssetI
D=RC102778121033
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Atomic Learning – Outlook 2007 http://movies.atomiclearning.com/k12/outlook07
o
http://office.microsoft.com/training/training.aspx?AssetI
D=RC102798041033
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BGSU’s Outlook help page - http://www.bgsu.edu/its/tsc/selfhelp/page48700.html
OWA – Webmail
-
Rossford Schools – Office 2007 (July 2009)
Atomic Learning –OWA 2007 http://movies.atomiclearning.com/k12/owa07
Contact: Carrie Rathsack (crathsack@rossfordschools.org)