Human Resources Advisory
Council
February 25, 2016
Facilitated by
Melissa Aguero Ramirez
HR Director
Region One ESC
Welcome, Introductions, Announcements
• New
• Retirements
• EPP representatives
EPP Roundtable Discussion
• New Teacher / Principal Survey
• EPP changes
• Application
• GPA requirements
• Letter of acceptance
• Issuance of Probationary certificate
• Intern assignments / HQ determinations
• Mentor credentials
• “Standard” training date
Educator Preparation Programs
• Principal Survey & New Teacher Survey (see sample)
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To be distributed on or about April annually electronically
Designed to be completed online in 15 minutes
One survey per 1st year teacher
Due by June 15th annually
Pilot year was (09-10); Survey results did not count against
EPPS
• Results will post on Consumer Info website
GPA Requirements
• 2.5 overall GPA or in last 60
• 3.0 GPA of cohort
NCLB vs. ESSA
https://www.whitehouse.gov/the-press-office/2015/12/10/white-house-report-every-student-succeeds-act
• Every Student Succeeds Act
• replaces the Bush Administration's No Child Left Behind Act
• will change the way teachers are evaluated, and
• leaves accountability goals up to the states.
Loan Forgiveness Programs
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General information
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2015 – 2016 Teacher shortage areas:
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http://tea.texas.gov/Texas_Educators/Educator_Initiatives_and_Performance/Student_Loan_Forgiveness_for_Teachers/
TeacherLoanForgiveness@tea.texas.gov.
Bilingual/English as a Second Language
Career and Technical Education
Computer Science
English as a Second Language
Mathematics
Science
Special Education - Elementary and Secondary Levels
Federal Teacher Loan Forgiveness program
http://tea.texas.gov/Texas_Educators/Educator_Initiatives_and_Performance/Federal_Teacher_Loan_Forgiveness_Program/
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TEACH for Texas Loan Repayment Assistance (outside source)
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Federal Perkins Loan Teacher Cancellation (outside source)
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Public Service Loan Forgiveness Program
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No date restriction or require you to be teaching in a class room; you can be working in any position within the school or other public service job category.
http://www.myfedloan.org/manage-account/loan-forgiveness-discharge-programs/public-service-loan-forgiveness.shtml
Contact Public Service Loan Forgiveness specialists at 855-265-4038 for more information.
Appraisal
2016-17
• ILD or AEL is required for T-TESS appraisers and must
have certificate on file.
• ILD will no longer be available after 1/1/16.
• AEL certificate is available through Region 13 website.
• Must verify through the Texas Portal System each year
that T-TESS appraisers have passed the certification
exam before appraising.
• Board must approve all appraisers for T-TESS/T-PESS
each year.
• Must have T-PESS certificate on file.
• T-PESS certificate is through Region 13 website.
Preparing for
2016-17 Appraisal Process
• New School Districts implementing T-TESS/T-PESS Appraisal System AND current
pilot districts
• # administrators will need to be trained with T-TESS? (CO administrators, dean of instruction, HR, etc.)
• # administrators will need to be trained with T-PESS? (Superintendent or other, central office
administrators, HR, principals, assistant principals, etc.)
• Intent to train form distributed at RAC
• Submit to : smcconaughy@esc1.net
984-6262
• SLO pilot?
• Submit to : smcconaughy@esc1.net
984-6262
Implications of new evaluation systems
• Job description for administrator
• Scheduling of training for non-pilot LEAs
• Verify eligibility to appraise
• Evaluation timeline
Core Subject Exams EC-6 and 4-8
• Started administration January 6, 2015
• Cost?
• $131 then $65 per retake exam
• 45 day retake waiting period applies
• No breaks during test
• Scores available within 7 days from test date
• Decrease of the minimum passing standards approved for a period of one year
effective 9/1/15
• Test preparation resources
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http://cms.texes-ets.org/texes/prepmaterials/
Core Subject EC-6
Core Subject 4-8
Educator Certification Examination Retake
Policy Change
• Attempts prior to 9/1/15 = 1 attempt
• Eligible for 4 more attempts
• “good cause” waiver for exceeding 5 time max testing requirement
• EPP role
• Remediation requirement prior to re-release
• Implications of limiting attempts
• Impact on 2nd and 3rd year internships
• Test center complaints
Computer-Administered Tests
ETS-TExES CAT Complaints PO Box 6051 Princeton, NJ 08541-6051
Fax: 1-609-530-0581
Types of Permits
• Permit requirements:
http://texreg.sos.state.tx.us/public/readtac$ext.ViewTAC?tac_view=5&ti=19&pt=7&ch=230&sch=F
&rl=Y
• Non-Renewable Permit (NRP)
• Issued to the district for teachers who have completed all academic
requirements and need only the ExCETs or TExES.
• Valid for one school year
• Criminal Check conducted by SBEC
Types of Permits
continued
• Emergency Teaching Permit (ETP)
• Issued by SBEC to districts that are not fully certified for the area that they are teaching
• Non-certified
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Lacking academic requirements
Based on a deficiency plan
Some may be renewed by completing a minimum of 6 hours that year
Maximum of three years without a standard certificate
• Certified
• For additional areas (i.e. Bilingual, Early Childhood)
• Must complete deficiency requirements or test out
Types of Permits continued
• Temporary Classroom Assignment Permit (TCAP)
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For secondary use only
Teacher must be fully certified
For use to allow teacher to teach up to 4 classes outside of certification area
Teacher must have 6 hours in content area to be taught
Valid for one school year only
Filed locally only – not on SBEC
Educational Aides
Each person employed in Texas public schools as an
educational aide must be certified according to
requirements established by the State Board for
Educator Certification. (TAC 230.551)
School districts recommend for the appropriate level of
educational aide certification – I, II, or III
Qualifications:
High School Diploma or the equivalent such as a GED
Relevant experience and/or skills as determined by the
local school district
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Subchapter E – Educational Aide Certificates
230.53 (c) An applicant for an educational aide certificate must
be able to communicate, listen, read, write and comprehend the
English language sufficiently to use it easily and readily in daily
communication.
See 230.11(b)(1)-(5) for general requirements and options for
meeting English proficiency.
Different “levels” of Educational Aide certification
http://info.sos.state.tx.us/pls/pub/readtac$ext.ViewTAC?tac_view=5&ti=19&pt=7&ch=230&sch=E&rl=Y
Educational Aide Certification Levels
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Institution of Higher Education – Paraprofessional
Requirements
1) admits as regular students only persons having a certificate of
graduation from a school providing secondary education, or the
recognized equivalent of such a certificate;
2) is legally authorized within such State to provide a program of education
beyond secondary education;
3) provides an educational program for which the institution awards a
bachelor’s degree or provides not less than a two-year program that is
acceptable for full credit toward such a degree;
4) is a public or other non-profit institution; and
5) is accredited by a nationally recognized accrediting agency or
association or, if not so accredited, is an institution that has been
granted pre-accreditation by such an agency or association that has
been recognized by the Secretary for the granting of pre-accreditation
status, and the Secretary has determined that there is satisfactory
assurance that the institution will meet the accreditation standards of
such an agency or association within a reasonable time.
NCLB: Section 9101(24)
ACA deadlines change
Legislative Update – Same Sex Marriage
• Same sex marriage is legal in Texas
• Implications:
• Nepotism
• Conflict of interest forms
• Revise forms
• Emergency contact
• FMLA
• Areas of caution:
• Required documentation
• Employee reaction
Legislative Update - Handguns
Legislative Update
• SB 507 (Cameras in the classroom)
• Can videotape student/record voice without consent from parent for safety
reasons
• Videotaping equipment for special ed students in self contained classroom*
• HB2610 (Instructional minutes vs. instructional days)
• 75,600 minutes vs. 180 days of instruction
• Effective 2015-2016
• Implications for next year?
Administrator Evaluation
• Principal
• Commissioner Recommended Student Performance
Domain Worksheet
• Superintendent
• Appraisal Worksheet and summary
• Online resources
http://www4.esc13.net/admapp/forms
Staffing Tools
• Student Enrollment Trends
• 5 year enrollment comparison by campus type
• 5 year enrollment by district
• Staffing guidelines
• Student: Teacher ratio (courtesy Walsh Anderson)
• TEC §25.111
• 1 teacher : 20 students in ADA districtwide
• TEC §25.114
• 1 teacher: 45 students in PE
• Otherwise identify “manner in which student safety will be maintained”
Special Education Staffing Guidelines
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Factors for consideration
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Districts must provide a continuum of services
Individual needs are determined by ARD committee
Services are to be provided in the least restrictive environment
Increase services in the general education classroom requiring
collaboration
Students must have access to general curriculum
Levels of support vary per individual student
Gender may be a factor when student’s needs include behavioral
restraint and/or personal care
IEP meetings and data management
Transition of 3 year olds with disabilities into public school as of 3rd
birthday
Indirect services (medical management, case management, parent
training, teacher training)
Implications of Staffing Decisions
• Contracts
• Letter of reasonable assurance
• Unemployment Compensation Liability
“Getting more bang for your buck”
• Various uses of funds
• Special Education
• Bilingual
• NCLB
• Reimburse teachers for passing Generalist 4-8 and/or multiple subject area
certificates
• Stipend for multiple preps
• Hiring criteria
• Bilingual
• Generalists
Types of Contracts
• Probationary –for all teachers new to a district or who have
been employed less than 2 yrs since 1967 with some exceptions
Can be terminated at end of term without good cause, due
process hearing or right to appeal with 10 day notice
• Term – After probationary can be for up to 5 years and for 10 to
12 months in a year
Can be Non-renewed at end of term for reasons defined in policy
with 10 day notice
Types of Contracts - continued
• Continuing – similar to tenure not renewed because there is not
expiration
Can only be terminated for good cause with specific rights
• Non Certified Administrator contracts
• Letter of Reasonable Assurance
Reminders:
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District permitted to declare an educator’s contract void for lack of certification. If an
educator fails to renew or extend his or her certificate through the State Board for Educator
Certification (SBEC), the district can immediately declare his or her contract void without a
due-process hearing (but remember that H.B. 1334 prevents districts from declaring an
educator’s contract void if the certification was not renewed or extended simply because
SBEC has not had a chance to approve the renewal).
• Probationary contract can be issued for staff that assume a position that requires a different
class of certificate Those who are returned to their previous jobs are entitled to the same type
of contract they had prior to the change (term or continuing).
Addendums & Timelines
 Contract Administration Cycle
 Certification Addendum
 Utilized when teacher is not fully certified in a certain area (ie., Bilingual –
will be placed on a permit) but certification is required to be acquired by set
deadline
 Hiring retirees
 Contract
 Retire/Rehire Addendum
 Salary
 Surcharge?
 Exceptions
Employment Contracts / Notifications
 Contract administration cycle?
• Reminder: Employee Notifications TEC 21.204(d)
•Policy Code
Policy Title
• DA series Equal employment opportunity, genetic nondiscrimination,
criteria for personnel decision
• DBAA* Criminal history and credit reports
• DBD
Conflict of interest
• DC*
Employment practices
• DCB
Term contracts
• DEA series Salaries and wages; incentives and stipends
• DEC series* Leaves and absences
• DF
Termination of employment
• DFA series Termination of, or return to probationary contract
Employee Notifications Continued
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Policy Code
Policy Title
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DFB series
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DFD
Hearings before hearing examiner
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DFE*
Resignation
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DFF
Reduction in force
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DFFA
Reduction in force due to financial exigency
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DFFB
Reduction in force due to program change
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DG
Employee rights and privileges
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DGBA
Employee complaints/grievances
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DH
Employee standards of conduct
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DHE
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DI
Employee welfare
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DIA
Freedom from discrimination, harassment, and retaliation
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DK
Assignment and schedules
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DN series
Performance appraisal
Termination of term contracts
Searches and alcohol/drug testing
Contractor or Employee?
• DOL and IRS - fine line
• What about TRS?
• 3 areas to help identify:
• Behavior control
• Financial control
• Type of relationship
• Use checklist courtesy Region 10
TRS
• Standardized school year as of 13-14
• Service Credit: September – August
• Salary: September – August
• TEAMS (February 2016) - reporting of all retirees regardless of
employment status
Employment After Retirement
• For the 2015-16 school year:
Three Categories
http://www.trs.state.tx.us/benefits/documents/employment_after_retirement.pdf
Texas Teacher of the Year
http://www.tasanet.org/page/69
• Due to Region One ESC (HR office)
• 5 p.m. on Friday, June 10, 2016 (tentative)
• ENCOURAGE electronic submission
• Application
• Picture
• 2 district representatives (1 Elem / 1 Sec)
• Clarifications:
• 2 year commitment
• FT employees; can be PT teacher (minimum 4 hours/day) BUT other
duties NOT administrative
Coming Events
• EC-6 Core Subjects Review Session
• Substitute Teacher Certification Academy
• Conference for Administrative Professionals
• April 15, 2016 - workshop#45258
• $99 fee includes lunch
• Administrative Assistant’s Day (April 27, 2016)
• Teacher Appreciation Week (May 2 – 6, 2016)
• Nurse’s Week (May 6 – 12, 2016)
Job Fairs
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March 29, 2016 - Texas State University - San Marcos
April 5, 2016– University of Texas - San Antonio
April 6, 2016 – University of Texas at Austin
April 7, 2016 - University of Texas - Rio Grande Valley – Brownsville
April 8, 2016 - University of Texas - Rio Grande Valley – Edinburg
April 12, 2016 - Texas A&M University - Kingsville
April 13, 2016 - Texas A&M University - Corpus Christi
• June 7, 2016 – Region One ESC Educator Fair
• For RECRUITERS – workshop #51570
TASPA News
Comments, Concerns, & Solutions
• HR activities (TASB monthly)
• Staffing Efficiency Studies
• ONE*APP
• SubHub
http://www.esc1.net/subhub
Human Resources Advisory Council 15-16
Meeting Dates
• All will be held in the Starr Room from 9-12
• April 29 –workshop #50991
• August 26 – workshop #50992