CONSORTIUM OF ACADEMIC AND RESEARCH LIBRARIES IN ILLINOIS
CARLI Collections Working Group Meeting
CARLI Office – Champaign, IL
25 October 2012
Meeting at 11:00 pm – 3:00 pm
Conference Line: 866-951-9521 (Toll-free) / 217-244-9054 (Local) Meeting ID: 2045Meeting
Password: 2045
Members attending: Chad Buckley, Illinois State University; Kim Fournier, William Rainey
Harper College; David Green, Northeastern Illinois University ;; Karen Janke, Erikson Institute;
Nichole Novak, Illinois Institute of Technology; Todd Spires (Chair), Bradley University; Lynn
Wiley, University of Illinois at Urbana Champaign
Members absent: Fred Barnhart, Loyola University; Pam Hackbart Dean SIUC; Kate Harger,
McHenry County College; Harriet Lightman, Northwestern University
Staff attending: Elizabeth Clarage and Cindy Clennon
1. Minutes Taker – Lynn Wiley (alphabetical by last name thereafter)
Minutes template - Appendix 1 (page 15) of Guidelines for CARLI Committee Chairs
and Members (http://www.carli.illinois.edu/comms/comm-guidelines.pdf)
We all participated in an Ice breaker (online resources used)
2. Review of Agenda. The agenda was accepted with the addition of a suggestion re the old
CWG Analysis/Access awards, and continuing education update and an announcement about
the CARLI PDA program.
3. Announcements:
First we had a round robin of news from our libraries:
Kim noted that Harper is bringing up Summons as their web scale system, from Erikson
Institute Karen Janke noted that the president would be leaving; L Wiley noted that UIUC is
bringing up the ExLibris’ Primo web scale discovery system and that Dean Kaufman would be
leaving in May 2013. Fred noted that Loyola had five positions open and that Kenneth Crews
would be on campus to speak about Open Access. Todd noted that Bradley also had an open
position. David noted that Brad Baker had retired from North Eastern Illinois University.
Elizabeth announced that CARLI is expecting to widen the PDA profile to include Science and
Technology titles and may go back a year to add 2011 imprints. She will also check on medical
titles. The program is doing well and could cover the titles with the funds allotted.
She also announced that CARLI is issuing an invitation to vendors to negotiate on a consortial
ebook program with an ideal timeline of July 1. Elizabeth also reported that the
Last Copy program was moving right along. Cindy Clennon reported that the calendar year
collection program is now open. On other news, the CARLI new website is coming along in
1
CONSORTIUM OF ACADEMIC AND RESEARCH LIBRARIES IN ILLINOIS
development and will use Drupal so each page will be recreated. It may offer some possible
changes on the wikis.
Elizabeth announced that the CARLI annual meeting will be held in November, on Friday the
9th at the I-Hotel.
4. Review Minutes – September 27, 2012 all were reminded that if they have not done so to
add their confirm of minutes review to the CWG Wiki (with initials)
5. Review Committee Charges :
These are the new charges proposed for the current Collections Working Group and
Digital Collections Users Group soon to be the Collection Management Committee and the
Created Content Committee. Both groups needed to review the charges due to changes in
the Book Digitization program.
We looked at charges and made suggestions and corrected small typos for the first paragraph
including suggestions on how to add in the importance of maximizing access as well as
building breadth and depth and how to best make that first sentence into two. Kim said she
could work on a final edit over email with Lynn sending her notes from the discussion. We
agreed that the second paragraph was OK.
Collection Management Committee
The CARLI Collection Management Committee works with the CARLI staff to
identify, develop, and encourage cooperation and collaboration in the
development and management of collections in all formats and media, in
order to maximize the depth and breadth of information resources accessible
to student, faculty and staff and all member institutions. The committee will
identify efficient and cost effective best practices. The Collection Management
Committee will collaborate with other CARLI committees and ad hoc groups
to discuss issues of common interest and to facilitate joint program planning.
The committee may be assigned projects by the Board of Directors, or may
independently develop projects and initiatives within the scope of its charge or
in collaboration with other ad hoc groups. The committee will identify
educational and training needs within its scope of responsibility and its
collaboration with other committees, and will develop workshops,
seminars, webinars, or other education opportunities to meet the needs of the
membership. The committee will prepare appropriate documentation and
reports, and will submit an annual report of its activities and accomplishments
to Board of Directors.
The group reviewed the second charge and had a discussion on commercial vs
noncommercial sources and asked that the Digital Collections Users Group may want to
reword that in the event that only a commercial source was possible. And the group noted that
the text especially the Commercial Content Committee could be deleted.
Created Content Committee
2
CONSORTIUM OF ACADEMIC AND RESEARCH LIBRARIES IN ILLINOIS
The CARLI Created Content Committee works with the CARLI staff to
identify, develop, and encourage cooperation and collaboration to foster the
creation, management and access to digital resources. The committee will
advise on digital collections created by member institutions or obtained from
non-commercial external sources and the platforms for the display of these
resources. The committee will identify efficient and cost effective best
practices. The Created Content Committee will collaborate with other CARLI
committees and ad hoc groups, especially the Commercial Content
Committee, to discuss issues of common interest and to facilitate joint
program planning.
The committee may be assigned projects by the Board of Directors, or may
independently develop projects and initiatives within the scope of its charge
or in collaboration with other ad hoc groups. The committee will identify
educational and training needs within its scope of responsibility and its
collaboration with other committees, and will develop workshops, seminars,
webinars, or other education opportunities to meet the needs of the
membership. The committee will prepare appropriate documentation and
reports, and will submit an annual report of its activities and
accomplishments to Board of Directors.
6. Book Digitization Initiative Update
Rock Valley College Student Local History Research:
The current project had a score of over 4 . The group discussed this proposal at length
because the content was student papers. Comments covered potential problems including the
rights to make these available online (we did determine that students gave permission for
distribution), possible plagiarism, inaccurate information or confidential information that may
have been included. The group also noted that these papers of local history do get used and
that smaller libraries have no other recourse as far as funding or opportunities to make this
content available online.
The group wondered if guidelines may need to be updated to cover these situations. The
group asked that a letter be drafted back to the library noting that the committee had brought
up potential issues of concern related to privacy and content accuracy for any student
produced papers. The group asked had the library thought about any content that they may
not want released, did they have concerns about the quality of these papers that would see a
much wider and open access? Examples in the future may help to address such questions
Elizabeth took a moment to review the funding for the program and how shipping costs were
shared and that meeting minutes were not covered.
7. Joint User Statistics Program with E-Resources Working Group
Cindy provided us with an update on the program to be held March 25 th at the Hilton Garden
Inn. . She confirmed that both Jason Price and John MacDonald from Claremont Colleges
would be doing the keynote. Denise Green is working on a webinar on the ABCs of use
3
CONSORTIUM OF ACADEMIC AND RESEARCH LIBRARIES IN ILLINOIS
statistics. There will be breakout sessions and speakers are needed: Todd offered to help
Cindy with that.
8. Predatory Open Access Journals
This is the Beall list and Paige needs issns for those listed in order to sort them in SFX. This
looks to be a bigger project than originally thought as the issns are not unique as Elizabeth
found out in trying to look them up. Elizabeth hoped to have a title list that others could assist
with. Chad, David Lynn and Kim offered to help look up a small group of these titles in SFX to
see if a good percentage were there. If they are not then the project is no longer feasible.
9. Special Collections Survey
Nicole, Pam, Elizabeth and Todd will be meeting soon on this and will report back.
10. Collections Clearinghouse:
http://wiki.carli.illinois.edu/index.php/Portal:Collections_Management
Kim reported on problems updating the wiki. Elizabeth provided a brief update on how the wiki
is attracting a lot of spam which is difficult and requires edits and deletes to the pages. This
resulted in discussion on the wiki and the content in the clearinghouse. Suggestions were
made to review the content and move only that information pertinent to CARLI to the groups
CARLI webpage. We agreed to do a review at the next meeting to remove content outdated
and not worth updating or to suggest a transfer for the content that was.
11. Other:
Analysis Awards
We discussed this awards program and clarified the intent which was to fund research into
analysis of the central database content or into access issues and a number of awards made
previously were briefly discussed. Elizabeth asked for input on these and to think about a
recommendation for funding. The group thought these programs could be worthwhile and
suggested that a review of previous awards be done at the next meeting to prepare for a
recommendation on specific criteria and funding to take back to CARLI.
Potential Continuing Ed program: Fred made suggestions on some topics including another
session on streaming video including issues on MARC records from vendors and one
on Collection Assessment
12. Future Meetings through June 2013
Next meeting is scheduled for November 11th
4