resources
Performance
time
Project Planning Phase :
Identifying Roles and
Responsibilities
1
resources
Performance
time
Roles and Responsibilities
resources
Roles and responsibilities
Performance
time
• Organizational planning involves identifying,
documenting, and assigning project roles and
responsibilities and reporting relationships
3
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Process
Performance
time
List required
skills
Select team
members
Document
4
Negotiate roles
and
responsibilities
Gain
commitments
resources
Determining Skills Set
Performance
time
• A Skills Matrix will help the project team in two
ways:
– Used with an existing group of people, it can
determine what skills are present and what
are lacking thus making the search for a new
person more focused
– Used in relation to a project which still has
not be assigned people , it can determine what
skills are needed
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Skills Matrix
Name
Adam
Brian
Candy
Debby
6
Trainer
Writer
Analyst 2
Analyst 1
Programmer 2
Skill
Programmer 1
Performance
time
resources
RAM
Performance
time
• Project roles and responsibilities are closely
linked to the project scope. This linkage can be
visualized by creating a Responsibility
Assignment Matrix (RAM)
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resources
Performance
Responsibility Matrix for a
Market Research Project
time
R = Responsible
S = Supports/assists
Task
Project team
Richard
Dan Dave Linda Elizabeth
Identify target customers
R
S
Develop draft questionnaire
R
S
Pilot-test questionnaire
Finalize questionnaire
S
S
R
R
S
S
S
S
Print questionnaire
R
Prepare mailing labels
R
Mail questionnaires
R
Receive and monitor returned questionnaires
R
Input response data
R
Analyze results
Prepare draft of report
S
Prepare final report
R
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R
S
S
R
S
S
S
S
resources
Performance
time
Responsibility Matrix for the Computer
Controlled Conveyor Belt Project
Organization
Design
Deliverables
Develop- Documen- Assembly
ment
tation
Architechural design
1
2
Hardware specifications
2
1
Kernal specifications
1
3
Utilities specification
2
1
Hardware design
1
Disk drivers
3
1
Memory management
1
3
Operating system documentation
2
2
Prototypes
5
Integrated acceptance test
5
Testing
Purchas- Quality Manufacing
assurance turing
2
3
2
3
3
3
2
3
1
4
3
1
2
3
3
1
Legend
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3
3
3
2
3
1 Responsible
3 Consult
5 Approval
2 Support
4 Notification
3
4
5
5
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Project Kick-Off
Performance
time
• Once the project proposal has been signed, this
meeting sets the tone and lays down the
groundwork for the duration of the project.
• Rakos [1998] recommends having a management
session first then a technical session afterwards
– Management session: invite everyone, to introduce everyone,
set the interfaces and discuss the general background and
objectives
– Technical session: establish technical guidelines, procedures
and so on
10