First Name, Last Name
Class #
Date
MODEL BUSINESS LETTER ACTIVITY
Directions: Key the personal business letter below using block style with mixed punctuation. Follow
the spacing and page formatting directions shown. Save the letter as “MODEL LETTER” . Do not key
the boxes or the directions printed in the boxes. Be sure not to type the vertical line spacing
abbreviations such as QS(Quadruple Space 4X) and DS (Double Space.)
168 Dansey Drive
Raleigh, NC 27614
Current Date
Single Space each line in the Return Address (sender’s
address). Quadruple Space after the Return Address.
(QS) (Click Enter 4 times)
Space each line in the Letter Address (receiver’s
Furniture Warehouse Company Single
address), which is also called the Inside Address.
1359 Mackie Lane
Double Space after the Inside Address.
Asheville, NC 32324
(DS)
Dear Sir:
(DS)
Key the Salutation/Greeting using Mixed
Punctuation, placing a colon at the end.
I am writing to you, Mountain Furniture Company to demonstrate how to write a personal
business letter. Every personal business letter is the same in this regard because they are
always from a person to a business.
(DS)
This particular personal business letter is being typed as a sample of the correct formatting of
a personal business letter.
(DS)
This letter is keyed in block style, which means that every line starts at the left margin. I think Body
we all know that we will not use the TAB key to indent any paragraphs in a block style letter.
(DS)
I would also like to point out the special punctuation contained in this letter. Please notice
that there is a colon (:) after the salutation, and a comma (,) after the complimentary close.
This style of punctuation is called mixed punctuation.
(DS)
I am including something with this letter to be placed in the envelope with the letter. In the
business world, it is appropriate to type the word “Enclosure” after the typist’s initials. When
the person receives this letter and sees the word “Enclosure” at the bottom, they will know to
look in the envelope for something in addition to the letter.
(DS)
Sincerely,
Key the Complimentary Close a double space below the body using
mixed punctuation, placing a comma at the end. Quadruple space after
the Complimentary Close.
(QS)
Joe A. Smith
The Author’s Keyed Name is keyed a quadruple space below the
complimentary close. Double space after the author’s keyed name.
(DS)
xx
(DS)
Enclosure
Key the Typist Initials a double space below the author’s keyed name
in lower case with no spaces and no punctuation.
Key the Enclosure Notation a doubles space below typist initials.
First Name, Last Name
Class #
Date
MODEL LETTER ACTIVITY KEY
168 Dansey Drive
Raleigh, NC 27614
Current Date
Furniture Warehouse Company
1359 Mackie Lane
Asheville, NC 32324
Dear Sir:
I (a person) am writing to you, Mountain Furniture Company (a business) to
demonstrate how to write a personal business letter. Every personal business letter is
the same in this regard because they are always from a person to a business.
This particular personal business letter is being typed as a sample of the correct
formatting of a personal business letter. Be sure not to type the vertical line spacing
abbreviations such as QS and DS.
This letter is keyed in block style, which means that every line starts at the left margin. I
think we all know that we will not use the TAB key to indent any paragraphs in a block
style letter.
I would also like to point out the special punctuation contained in this letter. Please
notice that there is a colon (:) after the salutation, and a comma (,) after the
complimentary close. This style of punctuation is called mixed punctuation.
I am including something with this letter to be placed in the envelope with the letter. In
the business world, it is appropriate to type the word “Enclosure” after the typist’s
initials. When the person receives this letter and sees the word “Enclosure” at the
bottom, they will know to look in the envelope for something in addition to the letter.
Sincerely,
Joe A. Smith
xx
Enclosure