Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
President Hamilton called the meeting of the Board of Education of Coal City Community Unit School District
#1 to order at 6:30 p.m. at the Coal City Middle School Community Room. Members answering roll call were
Armand Bianchi, Mary Gill, Curtis Grove, Mark Jiskra, Ken Miller, Robert Pogliano and Shawn Hamilton.
Superintendent Kent Bugg, Director of Business Services Jason Smith, Director of Curriculum and Instruction
Tammy Elledge and Karen Vota were also in attendance. Other members of the audience included Jerry
Cyrkial, Chris Crawford, along with members of the Miners Football organization and member of the press Ann
Gill.
PLEDGE OF ALLEGIANCE
President Hamilton led the Board of Education and others present in reciting the Pledge of Allegiance.
CLOSED SESSION
Ms. Gill moved and Mr. Jiskra seconded to go to closed session at 6:30 p.m. for the purpose of considering
information regarding the review of closed session minutes; the appointment, employment, compensation,
discipline, performance, or dismissal of specific employees; collective negotiating matters, imminent litigation
and an individual student discipline issue.
Ayes: Armand Bianchi, Mary Gill, Curtis Grove, Mark Jiskra, Ken Miller, Robert Pogliano, Shawn Hamilton
Nays:
Motion Carried.
When the board returned to open session President Hamilton called the regular meeting to order at 7:00
p.m. with the board members answering roll call present: Armand Bianchi, Mary Gill, Curtis Grove,
Mark Jiskra, Ken Miller, Robert Pogliano, Shawn Hamilton.
ACTION AS A RESULT OF CLOSED SESSION
1. Ms. Gill moved and Mr. Miller seconded to accept the resignation of Elizabeth Bathgate, assistant
curriculum secretary, effective September 23, 2008.
Roll Call.
Ayes: Mary Gill, Ken Miller, Armand Bianchi, Curtis Grove, Mark Jiskra, Robert Pogliano, Shawn Hamilton
Nays:
Motion Carried.
2008-2009
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
2. Mr. Bianchi moved and Mr. Jiskra seconded to accept the resignation of Jami Hart, lunchroom supervisor at
the high school, effective October 15, 2008 and to thank her for her years of service to the district.
Roll Call.
Ayes: Armand Bianchi, Mark Jiskra, Mary Gill, Curtis Grove, Ken Miller, Robert Pogliano, Shawn Hamilton
Nays:
Motion Carried.
3. Mr. Grove moved and Ms. Gill seconded to approve the employment of Sue Hancock as 2 hour per day
lunchroom supervisor at the Early Childhood Center, pending satisfactory completion of all state
requirements.
Roll Call.
Ayes: Curtis Grove, Mary Gill, Armand Bianchi, Mark Jiskra, Ken Miller, Robert Pogliano, Shawn Hamilton
Nays:
Motion Carried.
4. Mr. Pogliano moved and Mr. Bianchi seconded to approve the employment of Tami Rush as part time
curriculum secretary, pending satisfactory completion of all state requirements.
Roll Call.
Ayes: Robert Pogliano, Armand Bianchi, Mary Gill, Curtis Grove, Mark Jiskra, Ken Miller, Shawn Hamilton
Nays:
Motion Carried.
5. Mr. Grove moved and Mr. Jiskra seconded to approve the employment of Kathleen VanDuyne as 2 hour per
day lunchroom supervisor at the high school, pending satisfactory completion of all state requirements.
Roll Call.
Ayes: Curtis Grove, Mark Jiskra, Armand Bianchi, Mary Gill, Ken Miller, Robert Pogliano, Shawn Hamilton
Nays:
Motion Carried.
6. Mr. Miller moved and Ms. Gill seconded to accept the following extra-curricular resignation:
Freshman Boys Basketball Coach – Allan Wills
Roll Call.
Ayes: Ken Miller, Mary Gill, Armand Bianchi, Curtis Grove, Mark Jiskra, Robert Pogliano, Shawn Hamilton
Nays:
Motion Carried.
7. Mr. Jiskra moved and Mr. Grove seconded to approve the following extra-curricular positions:
ASAP Coordinator (8th Grade) – Tricia Bailey (Sept.-Nov. & March-May), Sue Frederiksen (Nov.-Feb.)
ASAP Coordinator (7th Grade) – Connie Zomboracz
ASAP Coordinator (6th Grade) – Jackie Mark (Sept. – March)
ASAP aide (4th Grade) – Jason Finkelstein
ASAP aide (5th Grade) – Nikki Papesh
ASAP aide (8th Grade) – Maria Lewis
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
ASAP aide (ES) – Cris Bernstein
Madrigal Sponsor – Sherfy Browning (.5%), Jamie Dooley (.5%)
4th & 5th Grade Boys Intramural Basketball Coach – Jason Finkelstein
4th & 5th Grade Girls Intramural Basketball Coach – Marty Magnuson
5th Grade Girls Intramural Volleyball Coach – Marty Magnuson
6th Grade Boys Basketball Coach – Jason Finkelstein
ECC Yearbook Sponsor – Pam Vigna
Auditorium Supervisor – Eric Kodat
Assistant Varsity Boys Basketball Coach – Allan Wills
Freshmen Girls Basketball Coach – Mary Kay Nelson
F/S Softball Coach – Jessica Prozialeck
Freshmen Boys Basketball Coach – Brad Boresi
Roll Call.
Ayes: Mark Jiskra, Curtis Grove, Armand Bianchi, Mary Gill, Ken Miller, Robert Pogliano, Shawn Hamilton
Nays:
Motion Carried.
APPROVAL OF CONSENT AGENDA
Ms. Gill moved and Mr. Miller seconded to approve the consent agenda including the minutes and closed
session minutes from the regular meeting of September 15, the Board Study Session of the Whole of October 6,
the August Activity Fund Reports; August Treasurer’s Report, the September Monthly Manual Checks report;
the September Payrolls, the October Accounts Payable and the following building usage request:
Group
Coal City Miner Cheerleading
Step by Step Childcare Center
Coal City Area Baseball
Building
IS
HS
HS
Ins.
Yes
Yes
Yes
Date
Sept.-Oct., 2008
December 9, 2008
January 25, 2009
Roll call.
Ayes: Mary Gill, Ken Miller, Armand Bianchi, Curtis Grove, Mark Jiskra, Robert Pogliano, Shawn Hamilton
Nays:
Motion Carried.
NOTICES AND COMMUNICATIONS
1. Introduction/acknowledgement of guests. President Hamilton welcomed those in attendance.
2. Secretary Gill read a thank you that was received from the American Red Cross, on behalf of the Grundy
County Chapter, for the support and cooperation from district staff members during the flooding that
affected the community in September.
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
ADMINISTRATORS' REPORTS
A. EARLY CHILDHOOD CENTER REPORT
Calender of Events
October 6-10—Fire Prevention Week
October 21—Picture Retakes
October 21—First Parent Advisory Meeting
October 23-24—Parent Teacher Conferences
Personnel
At our October 1 Early Release Day several teachers volunteered to perform demonstrations for new
curriculum. Abby Stewart and Jennifer Johnson demonstrated and explained a writing lesson. This is from
the new program by Lucy Calkins that has been adopted and purchased for K-2.
Debi Trotter, Kelly Steichen, Amy Aichele, and Anna Fiday explained a reading lesson that includes
Amazing Words. You will see these words posted on our reader board weekly. This is from the new
curriculum, Scott Foresman, we purchased for K-5.
Pupil Personnel
Teachers will begin selecting students of the month for celebration. This will be based on specific behaviors
that mirror the word of the month. October’s word is “Listening”. Students caught being good listeners will
have their picture taken for the local paper. Their good behavior will be celebrated.
ECC Student Services
Student contacts during
the month of September
Responsive
3
Services
Guidance
314+314+314+314
Curriculum
Social Worker activities planned for the month of October
Responsive Services
 Initial meetings with social skills group(s) participants
 Create and begin social skills group(s) (consents and schedule
times)
Guidance Curriculum
 Second Step
System Support
 Parent letter: Second Step 2
 Red Ribbon Week
 Bi-monthly Student Services meeting
2008-2009
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
Student Achievement
During the October Early Release, staff was given their class percentages on the DIBELS assessment. This
is an independent assessment that is used for all kindergarten and first grade students. Seeing how their
students did on this assessment, they created a reading goal for spring, 2009.
The following percentages are based on the number of children who scored at that indicator this fall. This
reflects the entire class. We will do this assessment again in January and then in May.
Initial Sound Fluency:
At Risk
22%
Letter Naming Fluency At Risk
14%
KINDERGARTEN
Some Risk
28%
Some Risk
19%
Low risk
50%
Low Risk
67%
FIRST GRADE
At Risk
Some Risk
Low Risk
15%
33%
52%
Phoneme Segmentation Deficit
Emerging
Established
4%
21%
75%
Nonsense Word Fluency At Risk
Some Risk
Low Risk
17%
29%
54%
Our mission is to increase percentages at the “Low Risk” and “Established” level in each area.
This is not the only assessment given to our children. We have built-in assessments in both our new reading
program and our math program.
Information from DIBELS, other program assessments, and teacher observation identifies those students
who will get the extra time during the day for more instruction. It will also help choose students for ASAP.
Letter Naming Fluency
Staff Recognition
Report Cards will be sent home soon. First grade has improved their reporting system to reflect the
standards based requirements. Kindergarten will be working on this same activity throughout the year.
We have 6-8 staff members who are investigating the Olivet opportunity to acquire a Masters.
B. ELEMENTARY SCHOOL REPORT
CALENDAR OF EVENTS
October 1
11:45am EARLY DISMISSAL
Staff Development Day
October 2
State Program Title I Audit
October 6 – 10
Fire Prevention Week
October 7
PSO Meeting – 6:30pm – CCES
October 10
CCJW Club/Police – Fingerprint new students
October 13
NO SCHOOL – Columbus Day
2008-2009
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
October 15
October 17
October 23
District Evaluation Plan Committee Meeting
End of 1st Quarter
11:45am EARLY DISMISSAL
Staff Development Day
Parent/Teacher Conferences
NO SCHOOL for students
Parent/Teacher Conferences
District RTI Committee Meeting
CCES RTI Day
Halloween Parade/Parties
October 24
October 27
October 28
October 31
ENROLLMENT
Grade
Second
Total Students
Third
Total Students
SN=2nd/3rd
Grand Total
Total out of
District (Housed
Elsewhere)
Teacher
Hausman
Kaye
Masters
Petersen
Provance
Rutkowski
Terrel
Vironda
Males
11
9
11
10
9
8
8
10
Females
10
11
9
10
11
12
11
10
Total
21
20
20
20
20
20
19
20
2nd =
76
84
160
Adkins
Bernstein
Doster
Feeney
Hanley
Skubic
Watson
Zafran
10
10
11
10
11
11
8
8
9
11
8
10
10
10
11
11
19
21
19
20
21
21
19
19
79
5
160
80
5
169
159
10
329
0
0
10/1/2008
3rd =
Cuchra
0
PERSONNEL
*No Report
2008-2009
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Special Needs
1 f, 1 m
1 f, 1 m
1 f, 2 m
2 f, 1 m
Coal City District
Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
STAFF RECOGNITION
*On September 2, I held an evaluation meeting for all teachers that are scheduled to be evaluated in the
2008-09 school year. I have seven non-tenured teachers and 4 tenured teachers that will need to be
evaluated this school year. We reviewed the district evaluation plan and discussed what type of activities
we felt would be positive for the students and student achievement.
*On September 3, the Coal City District held a staff development day for all the teachers in the district.
CCES teachers attended a Writing Workshop Training conducted by Ann Zafran for our new writing
program for K – 5 students. Teachers also met with their K – 12 district curriculum groups at various spots
in the district. I attended the social science department meeting at Coal City High School.
*On September 10, the CCES Teaching and Learning Committee met. Items discussed at the meeting
included reviewing the new Response to Intervention materials that are available at CCES this year,
scheduling issues and how the beginning of the year has started at CCES.
*On September 16, CCES held their first RTI Day. The CCES RTI team met with teachers of struggling
students and developed intervention plans to help these students. We will progress monitor these students
and are scheduled to meet again next month. CCES RTI team members are Linda Klepp, Debbie Kasperski,
Chris Adkins, Kathy Vint, Mary Schols and Amanda Patten.
*On September 17, the District Evaluation Committee met and began planning for the completion of a new
evaluation plan for the district’s teachers.
*On September 22, the District LLT team met at the Middle School.
MONTH IN REVIEW
*On September 2, PSO held their kickoff meeting for the 2008-09 school year. Officers for the 08-09
school year are Amanda Mellon – President, Collen Michalowski – Vice President, Julie Zelinko –
Treasurer, and Dottie Torino – Secretary. Items discussed at the meeting included approving the the
budget, fall fundraiser sale, and upcoming events sponsored by PSO.
*On September 3, CCES held their first fire evacuation drill. Students exited the building in 50 seconds.
*On September 4, CCES held their annual Open House. We had a great turnout of students, parents and
families in spite of some very inclement weather. The students enjoyed showing their parents around the
building and telling them about the new configuration of the building. They also were able to visit the
Scholastic Book Fair that was sponsored by the CCES Library.
*On September 10, CCES had picture day for students and staff. Special thanks to Connie Terrell for all of
her work in organizing this event for our school.
2008-2009
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
*On September 12, the PSO held a Fundraiser Kickoff Assembly for the students of CCES. Representatives
from MarketDay talked with the students about the items they would be selling for the fundraiser. The
fundraiser ran from September 12 – September 26.
*On September 17, CCES students attend the NED Show yo-yo assembly. The students really enjoyed the
performance and the show contained a very positive message.
*On September 19, 1st quarter midterms were sent home with students.
Coal City Elementary School Student Services Report
Student contacts during
the month of September
Responsive
56
Services
Guidance
158+40+19+19
Curriculum













Social Worker activities planned for the month of October
Responsive Services
Initial meetings with students at-risk (behavior and
social/emotional issues)
Initial intakes for group students based on needs survey
Grief group
Social Skills groups
Divorce groups
Begin groups that did not start in September
Consulting with teachers and parents
Guidance Curriculum
Second Step
System Support
Parent letter: Second Step
Planning and implementing Red Ribbon Week
Bi-monthly student services meeting
Sitting in on Parent/Teacher Conferences
Initial contacts with parents of all group students
In addition, during September some time was spent:
 Requesting and obtaining records for new students.
 Reviewing new student records and calling schools for placement questions.
 Fielding other schools’ calls about transfer students.
2008-2009
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008


Mailing transfer student records.
Completing enrollment figures.
C. INTERMEDIATE SCHOOL REPORT
Calendar of Events
ASAP Program = Mon., Tue., & Thur.
Full Beginning Band = Wed.
Band Lessons = Tue.,Wed., & Thur.
Wed.
Oct. 1
Early Dismissal (11:35 AM)
Data Analysis / Staff Collaboration
Thur.
Oct. 2
CCIS hosting CCMS Girl’s Basketball
Unit #1/Fire/Police – Crisis Plan Mtg.
Fri.
Oct. 3… School Store is OPEN – Sport Day/Council
Coffee with Principal Brovont – 8:30 AM
Mon.
Oct. 6-10 Fire Prevention Week!
Fire Prevention Schedule:
Tues. = Fire Truck @ CCIS!
Wed. = Fire Safety Assembly!
Thur. = Essay Winners Notified!
Fri. = Winners to McDonalds!
Oct. 6
Dresden Energy Assembly (2 PM; 4th)
Tues.
Oct. 7…… PSO Mtg. @ CCES Café ~ 6:30 PM
Wed.
Oct. 8
CCIS Student Council Meetings!
Market Day @ CCIS Café – 4-5:00 PM
Thur.
Oct. 9…... CCIS hosting CCMS Girl’s Basketball!
Fri.
Oct. 10
Rock Star Day – Student Council!
Mon.
Oct. 13
NO School in lieu of Columbus Day!
October = Responsibility Month!
Wed.
Oct. 15… CCIS Picture Retake Day (AM)!
Fri.
Oct. 17
End of 1st Quarter! School Store OPEN!
5th Field Trip – Civil War Reenactment!
Assembly: “Magic of Books” (PM)
Mon.
Oct. 20-23 Red Ribbon Week! School Board Mtg. 10/20
Red Ribbon Week Schedule:
Student Council Plans Activities!
Tues.
Oct. 21
Book Fair CIS – 10/21 – 10/24!
K-5 Yearbook Orders Due Today!
Thur.
Oct. 23… Early Dismissal (11:35 AM)
P/T Conferences 4-8:00 PM
Book Fair Open to Parents 10/24
Fri.
Oct. 24… P/T Conf. 8-1:00 PM (8-9 AM by Appt.)
Tues.
Oct. 28… CCIS Astronomy Night – 7 PM
2008-2009
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
End of Student Council Food Drive
*JJC Partnership / Unit #1 Foundation!
Wed.
Oct. 29… ”Road to Reality” @ CCHS – 5th Only!
Thur.
Oct. 30
CCIS hosting CCMS Girl’s Basketball!
Fri.
Oct. 31… Halloween @ CCIS (PM Parties!)
End Food Drive! Pumpkin Contest!!
All School Play –Cast Announced!
“A Christmas Wizard of Oz”
North Gym – December 2009
Administration
Bus Slips: 1
School Rules: Parental Phone Calls!
Pupil Personnel (October is RESPONSIBILITY month at CCIS)
To date, CCIS has 303 students (4th: 139 5th: 164 )
Bus Evacuation Drills were performed through the P.E. Dept. (Coach Magnuson 9/29)
PSO “Silver Bells” fundraiser ended on Sept. 26th!
Report Cards Handed Out @ P/T Conferences 10/23& 10/24!
Random “Acts of Kindness” Board adjacent to CCIS Nurse’s Office (78 cited to date!)
74 ~ 5th grade students are in the Beginning Band (Great!) Full Band on Wednesdays!
Field Trip Binders, located in the Main Office, will accompany staff on all trips!
To dress for Halloween (optional), students must donate a canned food item!
Recognition
Congratulations to the following 1st Semester CCIS Student Council Members! Each homeroom
is represented by a boy & girl each semester. Being selected by your peers is quite an honor.
4th Grade: Josh Cacia, Destiny Horkavy, Luke Rogers, Lanie Smith, Drew Pierce, Leah Campos,
Lucas Riley, Mackenzie Bugg, Ty Hakey, Ashton Riley, Cameron Stiles, Kasey Hennessy,
Ryan Chapman, & Tori Sztapka…………………………CCIS is PROUD of YOU!
5th Grade: John Halloran, Tori Knutson, Richie Cavanaugh, Jordyn Vacca, Matt Gubelman,
Hanna Flatness, AJ Miller, Lexi Pullara, Joe Giordano, Danielle Crowley, Matt Anderson,
Abbey Olsen, Dominic Ferrara, & Taylor Meents………CCIS is PROUD of YOU!
Congratulations to Ms. Carrie Tinucci the following students that made a Spanish Presentation at the
September Unit #1 School Board Meeting on 9/15/08. Way To Go! Great Job! ~ Tori Sztapka, Kenady
Clayburn, Destiny Horvaky, & Ross Williams.
Congratulations to the following students that earned recognition during Fire Prevention Week!
CCIS Essay Winners: Ryan Chambers, Allison Neumann, Sean Grabowski, Ross Williams,
Jami Vescovi, Katelyn Bumpous, Daniel Tabler, Madison Roehr, Celine Johnson, &
Skyler Hibbard…WOW! Fire Truck Escort to McDonalds for Breakfast! Great Send-Off!
Smoke Detector Winners: Ryan Chambers, Ron Harris, Nick Kosek, Ross Williams,
2008-2009
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
Gavin Leake, Brooke Killion, Caitlin Krefting, Jada Smith, Jasmine Vance, Alex Divis,
Taylor cirrencione, Alexander Scarpelli, Cougar Long, Christa Stanley, Danielle Babcock,
Hannah Flatness, Celine Johnson, & Kaitlyn Thayer.
(September was COURTESY Month!)
On September 1st, there was no school in lieu of Labor Day!
On September 2nd, the PSO had a meeting in the CCES Café. 6:30 PM
On September 3rd, CCIS had early dismissal (11:35 AM); Dept. Mtgs./CCIS Mtgs.
On September 4th, Beginning Band Sign-Up took place! Nice Turnout! 74 Members!
On September 5th, Coffee with Principal Brovont took place from 8:30 – 9:00 AM.
On September 8th, the Unit #1 Educational Foundation held an important fundraiser!
On September 10th, the greater community arrived at CCIS for Market Day!
On September 11th, CCIS Picture Day took place in the N. Gym! Smooth Sailing!
On September 12th, CCIS participated with Patriot Day! The entire student body met in the
North Gym for a Team CCIS Assembly (great)! Red, White, & Blue Day @ CCIS.
PSO Kick-Off Assembly “Silver Bells” took place! Awesome Spirt…CC…IS….CC…IS!
On September 15h, the Unit #1 School Board held their monthly meeting!
On September 19th, the CCIS School Store was OPEN for Business (Great Volunteers!)
The CCIS Student Council declared the 19th Crazy Hair Day!
1st Quarter Progress Reports were sent home with students today!
On September 22th, CCIS celebrated “Eat Dinner as a Family Day!”
On September 26th, the 5th grade student body took a field trip to the Goose Lake Prairie!
On September 29th, CCIS students took part in bus evacuation drills via PE Class.
Coal City Intermediate School Student Services
Student contacts during the month of August
Responsive Services
52
Individual Planning
3
Guidance Curriculum
301
Counselors & Social Worker activities planned for the month of October
Responsive Services
 Initial meetings with students at-risk (academic, attendance/truancy,
behavior/suspensions, social/emotional issues)
 New student groups
 Screen students through intakes for groups and individual counseling
 Create and begin groups (consents and schedule times)
 Work with families who are identified as homeless.
Guidance Curriculum
 Second Step Curriculum for 4th grade students.
Individual Planning
2008-2009
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
 Parent conferences with teachers in regards to students concerns the first couple
weeks of school.
System Support
 Introduced myself and social work intern to all students during lunches.
 Operation Snowflake committee meeting.
 Plan Attendance/Truancy group with Gr. Col. Truancy officer
 Plan for Art buddies and Big Brother Big Sisters program
 Bi-monthly Student Services meeting
 Planning for Second Step Curriculum beginning on Oct. 2nd for 4th grade students.
 Planning for Red Ribbon Week with Robert Brovont and Jen Ness.
 Assist with Random Acts of Kindness program.
 Collaborating with members of the Community Cares Initiative for the Road to
Reality event.
D. MIDDLE SCHOOL REPORT
Calendar of Events:
October 1 – Baseball/Softball Awards Night
October 4 – CCMS Band in Octoberfest Parade
October 13 – Columbus Day (No School)
October 16 – Picture Re-takes
October 17 – Principal’s Coffee
October 21-Nov. 7 – Book Fair
October 23 & 24 – Parent/Teacher Conferences
October 27-31 – Red Ribbon Week
October 31 – Halloween Costume Day
Month in Review:
An assembly was held on the September 3rd early dismissal that focused on
responsibility and non-bullying behaviors. The presenter, Jerry Jacoby, did a great job. He commented on
the fact that the students were excellent. The students really enjoyed the assembly.
TALC meetings were held on September 2 and October 1. The team is working on developing a plan for
RtI with implementation of a pilot in 6th grade by 4th quarter.
Student Council Elections were held on September 5. Officers are as follows:
President – Zack Landers
Vice-President – Abby Polakovic
Secretary – Billy Fatigante
Fire and tornado drills were held on September 3 and 28. Another drill will be held on October 1 with the
participation of the Coal City Fire Dept.
2008-2009
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
On September 11, students and staff wore red, white, and blue clothing and observed a moment of silence
after the Pledge of Allegiance in observance of Patriot’s Day.
The Open House on September 11 went extremely well, with many parents in attendance.
Congratulations to the CCMS Band and Miss Morris for their 1st Place finish in the Grundy County
Corn Festival Parade!
The following students were Students of the Week during September: Kendall Pirc, Joe Micetich, and
Alicia Matusiak.
The ASAP program began the week of September 29.
The girls A softball team was defeated in the regional championship game by Winona. The boys A
baseball team won the regional championship but was defeated in the sectional by Prairie Central 7-6 in 8
innings.
Enrollment as of October 1, 2008:
6th grade = 128 + 16 Sp. Ed. Students
7th grade = 152 + 22 Sp. Ed. students
8th grade = 159 + 16 Sp. Ed. students
493 total (491 total on campus)
= 144 total
= 174 total
= 175 total
We have 2 Coal City Middle School student housed elsewhere.
23 New Students, 23 Transfer students to date.
Conduct Report
Infractions
Bus Misconduct
Class Disruptions
Disorderly Conduct
Harrassment (V, P, S)
Insubordination/Disrespect
Poss./Use/Dist./Drugs/Alcohol
Tardiness
Vandalism
Totals:
3
15
3
6
2
1
24
3
57
Consequences
Warning
21
Lunch Detention
6
PM Detention
25
Saturday Detention
1
In-School Suspension 1
Out of School Susp. 3
57
Coal City Middle School Student Services
Student contacts during
the month of September
2008-2009
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
Responsive
Services
Individual
Planning
Guidance
Curriculum
47 (Couns) 95 (SW) =142
2 (Couns) 7 (SW) = 9
490 SW + Couns. Introduction and
Survey
174 7th gr. Bullying Session 1
Counselors & Social Worker activities planned for the month of
October
Responsive Services
 Initial meetings with students at-risk (academic, attendance/truancy,
behavior/suspensions, social/emotional issues)
 New student Groups
 Grief group
 Social Skills Group
 Screen students through intakes for groups and individual counseling
based on needs assessment
 Create and begin groups (consents and schedule times)
Guidance Curriculum
 Bullying presentation to 7th grade during Guided Practice/Spanish
Individual Planning
 Parent conferences with teachers in regards to students with
MEPs/504 plans to renew
System Support
 Coordinate Mix-It-Up Day (October 21, 2008)
 Parent tutorial on K12 planet and Homework Hotline at ParentTeacher Conferences
 Parent mailing: K12 Planet information/passwords to CCMS parents
completed 10/1/08
 Facilitate ASAP coordination
 CCMS Office Student Assistance Team meeting
 Meet with Peer Mediators training 10/23/08
 Meet with WEB leaders plan for first follow-up with 6th graders
 Operation Snowflake committee meeting
 Plan Attendance/Truancy group with Gr. Col. Truancy officer
 Plan for Art buddies and Big Brother Big Sisters program
 Bi-monthly Student Services meeting
 Begin Operation Snowflake
 Continue to work with secretaries/staff in the Student Management
System and Gradebook program
2008-2009
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
E. HIGH SCHOOL REPORT
Calendar of Events:
October 12-18
October 15
October 17
October 23
October 23 –
October 25 –
October 26 –
October 24 –
October 27—
Month in Review:
Illinois High School Activities Week
PSAT testing auditorium 8:30-11:30
End of 1st Quarter
11:55 Dismissal Staff Development
4:00 to 8:00 Parent / Teacher Conferences
All School Play 8:00
All School Play 8:00
All School Play 2:00
8:00-1:00 Parent / Teacher Conferences
Interstate-8 Leadership Conference @Starved Rock
Seniors met on September 29th to order their cap and gowns.
Evacuation Drill was held at CCHS on September 9th with Chief Dale Watson in attendance.
On the Early Dismissal Staff Development day held on October 1st . CCHs staff participated in
department meetings, the freshman transition team met, and the Act Prep Team met.
Week of October 6th Homecoming 2008 Activities were held throughout the week.
Recognition:
The CCHS Band participated in the Dwight and Morris Parades and Field Shows and
returned home with a first place trophy for best horn line, best drum line, best color guard, and overall first
place for class C at the Dwight Harvest Days competitions. The band also took first place for the first time
in 9 years at the parade competition and John Marsaglia and Alex Bauman received first place in the drum
major portion of the competition.
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Coal City Community Unit School District #1
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October 20, 2008
On Sunday, September 16th the following Coal City High School students assisted with sandbagging
throughout the community. Robert McLuckie, Kevin Gabehart, Lance Evans, Lucas Kaplan,
Luke Lyons, Corey Trammel, Nate Carpenter, Andrew Rankovich, Bo Meier, Cameron Stone, Alex Leake,
TJ Boyd, Bobby Kroeger, Jimmy Mueller, Nick Nowdomski, Charles Nugent, Louie Grove, Colt Smith,
Kyle Shugart, Leland Curl, Alec Smith , Andy Agamy, Ryan Talty, Mitch Hibler, Brandon Pink, Ryan
Shores, Tony Francisco, Aubrey St. Cin, James Alexander, Jackie Crawford, Tara Halliday, David Hanley,
David Borucki, and Matt Halloran.
Coal City High School Student Services Activities for October
Student contacts during the month of
September
Responsive Services
215
Individual Planning
112
Guidance Curriculum
57
 Intro to Student
Services (gr. 9)
 Financial Aid &
Scholarship information (gr.
12)
 New Student Luncheon
99
19
Counselors & Social Worker activities planned for the month of October
Responsive Services
 On-going meetings with targeted students (academic, attendance/truancy,
behavior/suspensions, social/emotional issues)
 Outreach to new referrals
 Family communication/support group
 Social Skills group
Guidance Curriculum


Post-high school planning information to Juniors in English 3 classes
Individual introductory conferences with all Freshmen
Individual Planning
 Individual conferences with Seniors regarding post-HS plans, interests, &
informational resources
 Process early graduation requests
System Support




Parent mailing: College Fair flier to parents of Sophomores, Juniors, & Seniors
Student Services Department planning meetings (Oct. 6 & Oct. 20)
RTI workshops (Oct. 14 & Oct. 30)
PSAT/NMSQT test administration (Oct. 15)
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
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 CCHS Student Assistance Team meeting (Oct. 17)
 Assist with College Fair at Joliet Jr. College (Oct. 21)
 Red Ribbon Week activities (SADD) (Oct. 23-31)
 Parent/Teacher Conferences (Oct. 23 & 24)
 Peer Helpers training (Oct. 29)
 Publicize/organize college & military rep. Visits to CCHS
 E-blasts to Senior parents & Senior students regarding college/tech school
information, scholarships/financial aid, & career information/opportunities
Current Enrollment Figures thru September 30,2008
9th Grade = 152 total
10th Grade = 162 total
11th Grade = 161 total
12th Grade = 151 total
Total
626 + 29 (out of district) = 655 students
Discipline Report for Aug./ Sept. Provided by Susan Rutkowski and Chris Spencer
Infraction Totals:
Bus Misconduct
Class Cuts
Detention Cuts
Disobedience/Disrespect
Poss. Drugs/smoking/alcohol
Inproper checkout
Inappropriate clothing
Insubordination
Tardies
Threats
Truancy
Electronic device
Unexcused absence
Weapon possession
1
37
7
5
4
1
7
3
12
1
35
19
3
2
Totals:
137
2008-2009
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
Infraction Action Totals:
Suspended
In school suspended
2 hour Sat. Det
4 hour Sat. Det.
Office Detention
Verbal Warnings
7
1
11
1
46
71
F. CURRICULUM REPORT
Department Information:
The social studies department is currently in the textbook cycle and is currently reviewing materials from
various companies. They had a presentation on October 1st and have three more presentations scheduled
before the end of the calendar year. Dean Vigna and Debi Trotter department chair and coordinator for
social studies are coordinating textbook selection. Illinois Textbook Loan will be designated for grades 7-12
this year.
Testing:
The high school is designating November 3rd as a fall testing date using EPAS. The 9th graders will be
taking a full EXPLORE test, the 10th graders will be taking a retired PLAN test and the juniors will be
taking a retired ACT test. Practice ACT writing exams will also be administered to the 10th and 11th
graders. The results from this testing will be shared with students, parents and teachers well in advance of
the spring exams to help all stakeholders sufficiently prepare for those assessments.
Seniors will be encouraged to schedule college visits or job shadowing that day.
Grants:
We are currently working with Diamond, Coal City and Carbon Hill on the Safe Routes to School Grant that
is due on October 31st. We have held meetings on September 4, October 1 and October 8.
District Improvement Plan:
The early dismissal on October 1st and October 23rd was used for building level activities. The agenda was
reviewed.
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
Web Site Information:
We had 19,090 hits to the site in September which was a 7% increase in traffic from August, and a 30%
increase from our biggest month that we tracked during last school year. We currently have 156 teacher
pages on our site and 41 of those teachers are putting classroom information on their sites including
newsletters, classroom rules, worksheets, study guides, lecture notes and daily homework. Some are sending
information to be added on a daily basis.
Hits to our site are shown in the table below:
February
*
August
September
Unit
Main
1170
CCHS
Main
5905
CCMS
Main
2890
CCIS
Main
1310
CCES
Main
1722
CCECC
Main
563
Vacancy
1200
1062
4807
7719
4532
4419
2129
1763
2076
1755
2135
1702
872
601
Board
1158
92
69
*February was our biggest month last school year.
G. SUPERINTENDENT’S REPORT
Dr. Bugg reported on:
1. Information regarding the scoreboard installation on the Middle School baseball and softball fields was
reviewed.
2. Public Act 95-0990, effective October 3, 2008 was signed into law last week which increases the
threshold by which school district must use the competitive bidding process before approving business
contracts. Previously a school district would have to award all contracts in excess of $10,000 to the
lowest responsible bidder through a competitive bidding process. Now, a district must use the bidding
process for expenditures in excess of $25,000. For repair, maintenance, remodeling, or construction
projects, the threshold is increased from $20,000 to $50,000.
3. A Freedom of Information Request was received from an attorney for the Fox Valley Construction
Workers Fringe Benefit Funds. The request asked for payment and performance bonds covering work
performed by R.A. Bright Construction on the Coal City Middle School Project.
4. Nominating petition packets will be available to be picked up in the Administrative Office on Tuesday,
October 28, 2008. Petitions will be filed between Tuesday, January 20 and Monday, January 26, 2009.
Five seats will be filled at the election on Tuesday, April 7, 2009. Four Candidates will be elected for
four-year terms running from April 2009 to April 2013. These seats are currently held by Board
President Shawn Hamilton, Board Secretary Mary Gill and Board members Mark Jiskra and Robert
Pogliano. One candidate will be elected to serve a two-year term running from April 2009 to April
2011. This seat is currently held by Board member Armand Bianchi. At least one of the five candidates
seated in April must reside in the unincorporated area.
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October 20, 2008
5. Enclosures
A. Monthly student enrollment figures
B. Grundy County Health Department Inspections
DATES TO REMEMBER
October 17
End of First Quarter
October 23
Early Dismissal/Parent Teacher Conferences
October 24
No Student Attendance/Parent Teacher Conferences
November 5
Early Dismissal/Staff Development
November 11
Veteran’s Day
H. SPECIAL EDUCATION COOPERATIVE REPORT
Mr. Pogliano reported:
1. Approved the Fiscal Year 2008-2009 audit as presented by Echols, Mack and Associates P.C.
2. Director Sanburg updated the Board on the current fiscal issues facing the GCSEC.
3. Approved the “Principles of Reorganization” to allow the decentralization of the GCSEC.
4. Director Sanburg provided the special education enrollment figures for all special education classrooms
in the county exclusive of speech-only students. Enrollments from September 2007 were provided for
comparison services. In terms of enrollment, an increase of 18 students is seen over last year at the
same time.
5. Accepted the resignations of the following staff members.
Marianne Best
Classroom Instructor
Kristin Leasure
Program Assistant
Donna Burke
Program Assistant
Jennie Krob
Program Assistant
Jessica Pilot
Program Assistant
Melissa Pifer
Program Assistant
Jane Lagerstrom
Program Assistant
6. Approved the employment of the following staff members.
Larry Anthony
Part-time Psychologist
Cathianne Dobkins
Social Worker
Jennifer Schmeltzer
Classroom Instructor
Patty Severson
Classroom Instructor
Michelle Kokalj
Part-time Classroom Instructor
Michelle Barnes
Program Assistant
Corina Hatch
Program Assistant
2008-2009
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Board of Education Meeting Minutes
October 20, 2008
Andrew Arnold
Laura Zucek
Jamie Benson
Amanda Peterson
Kathleen Pritchard
Michelle Fernandez
Melissa Komosa
Vicki West
Lisa Khatib
Julie Tarter
Program Assistant
Program Assistant
Program Assistant
Program Assistant
Program Assistant
Program Assistant
Program Assistant
Program Assistant
Program Assistant
Program Assistant
I. GRUNDY AREA VOCATIONAL CENTER REPORT
Mr. Hamilton reported:
1. Approved the 11th day enrollment and EAV percentages.
2. Director Copes presented the historical data on 11th day enrollments and EAV percentages.
3. Auditor Janet Brown presented the 2008 audit and annual financial report. That report is available from
Dr. Bugg for review.
4. Assistant Director Hulbert presented the NOCTI test results.
5. Dean of Student Smallwood presented the discipline/attendance information.
6. Director Copes recommended that the Board continue to consider implementing a Fire Science program
for the 2009-2010 school year.
7. Approved the FY09 School Emergency and Crisis Response Plan.
8. Approved the posting of unused equipment for silent bid.
9. Approved changing the location of the October 23, 2008 Board of Control meeting to the North Morris
Fire Station.
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Coal City Community Unit School District #1
Board of Education Meeting Minutes
October 20, 2008
J. FIELD TRIPS / ATHLETIC REPORT
FIELD TRIPS
Grade/Group
HS Business Law
Early Childhood
Fifth Grade
HS Spanish IV
Kindergarten
MS Band/Chorus
Destination
Grundy County Courthouse
Siegel’s Cottonwood Farm
Dolinger’s Farm
Field Museum
Rialto Square Theatre
Chicago
Date
10/9/2008
10/17/2008
10/17/2008
11/12/2008
12/10/2008
3/2/2009
Teacher Responsible
Mitch Hamann
Holly Daggett
Tanya Miller
Marcella Martinez
Kim Haab
Bonnie McDowell
COMMUNICATIONS FROM THE FLOOR
1. In regard to agenda items – none.
2. In general (Limited to 5 minutes per person.)
Chris Crawford, President of the Miners Youth Football, addressed the Board regarding the vandalism that
took place at the Intermediate School during a Miners practice session last week. The league apologized for
the actions and offered restitution for the damages.
OLD BUSINESS
A. DISCUSSION ON HIGH SCHOOL ADDITION
Representatives from Healy Bender and Associates, Cliff Bender, Scott Riehl and Toni Diaz, were present
to update the Board on the final schematic design for the High School addition. John Pridmore from the
George Sollitt Construction Management Company presented the timeframe for construction and reviewed
the preliminary budget of just over $24 million.
B. DISCUSSION/ACTION ON SCHOOL IMPROVEMENT PLANS/DISTRICT REPORT CARD
The district is required to approve the District Report Card prepared by the State of Illinois by the end of
October. The District Report Card summarizes the size of our district, student demographics, average class
sizes, information regarding administration and staff, financial information and information regarding
student performance on state tests. The 2008 School Report Card and the School Improvement Plans,
relative to this information, was reviewed.
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October 20, 2008
Mr. Miller moved and Ms. Gill seconded to accept the findings outlined in the 2008 School Report Card as
presented and to prepare the report card for distribution. President Hamilton asked if there was any
opposition to the motion, hearing none, considers the motion approved.
C. DISCUSSION/ACTION ON JOB DESCRIPTION FOR DIRECTOR OF SPECIAL POPULATIONS
As reviewed at the October Board Study Session, the job description for Director of Special Populations is
ready for Board approval.
Mr. Pogliano moved and Mr. Grove seconded to approve the new job description for Director of Special
Populations as presented. President Hamilton asked if there was any opposition to the motion, hearing none,
considers the motion approved.
NEW BUSINESS
A. DISCUSSION/ACTION ON APPOINTMENT OF DELEGATE/ALTERNATE TO IASB JOINT
CONFERENCE
A delegate and alternate for the IASB, IASA and IASBO Joint Annual Conference in November will need
to be appointed. The delegate is to attend the resolution committee meeting and vote for our district on
resolutions brought before the committee.
Mr. Miller moved and Ms. Gill seconded to appoint Curtis Grove as delegate and Shawn Hamilton as
alternate for the IASB, IASA and IASBO Joint Annual Conference in November. President Hamilton asked
if there was any opposition to the motion, hearing none, considers the motion approved.
B. DISCUSSION/ACTION ON QUARTERLY DROP OUT REPORT
The Quarterly Drop Out Report for the quarter ending October 1, 2008 has been prepared and is ready for
Board approval. The approval of the Drop Out Report is a State requirement, which ensures that the School
Board is informed of students leaving our school system.
Ms. Gill moved and Mr. Jiskra seconded to approve the filing of the Drop Out Report with the Regional
Office of Education for the quarter ending October 1, 2008. President Hamilton asked if there was any
opposition, hearing none, considers the motion approved.
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October 20, 2008
C. DISCUSSION/ACTION ON APPOINTMENT OF LOCAL ELECTION OFFICIAL
The Board will need to appoint a Local Election Official to provide and receive petitions for the April 7,
2009 Consolidated Election and also appoint a designated representative to help the LEO.
Mr. Miller moved and Mr. Jiskra seconded to appoint Karen Vota as the Local Election Official and Jan
Gagliardo as the Designated Representative for the district to provide and receive petitions for the upcoming
Board of Education election in April 2009. President Hamilton asked if there was any opposition to the
motion, hearing none, considers the motion approved.
D. DISCUSSION/ACTION ON AGREEMENT WITH CHAPMAN AND CUTLER FOR BOND
COUNSEL SERVICES
An agreement with Chapman and Cutler, to serve as bond counsel for District #1 was reviewed. The district
will be selling bonds in order to add on to the High School and will be refunding certain of the district’s
outstanding bonds.
Mr. Miller moved and Ms. Gill seconded To approve the agreement between Coal City Community Unit
School District No. 1 and Chapman and Cutler as presented.
Roll Call.
Ayes: Ken Miller, Mary Gill, Armand Bianchi, Curtis Grove, Mark Jiskra, Ken Miller, Robert Pogliano, Shawn Hamilton
Nays:
Motion Carried.
E. DISCUSSION/ACTION ON CONTRACT WITH COMMERCIAL ELECTRONIC SYSTEMS
Commercial Electronic Systems has presented a proposal to provide monitoring for the burglar alarm
systems at the Middle and High schools. The cost for this service is $310 per year per building. The
proposed contract was reviewed.
Mr. Bianchi moved and Mr. Jiskra seconded to approve the contract with Commercial Electronic Systems
for burglar alarm monitoring at the Middle and High Schools at a cost of $620 per year.
Roll Call.
Ayes: Armand Bianchi, Mark Jiskra, Mary Gill, Curtis Grove, Ken Miller, Robert Pogliano, Shawn Hamilton
Nays:
Motion Carried.
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Board of Education Meeting Minutes
October 20, 2008
F. DISCUSSION/ACTION ON CONTRACT WITH U.S. COACHWAYS
Principal Miller made a recommendation to approve the contract with U.S. Coachways, to provide
transportation from the High School to the Willowbrook Ballroom for students to participate in prom
activities and then from the Ballroom to Brunswick Zone for post prom activities. The cost of the
transportation is paid by prom/promfest sponsors. There is no expense incurred by the district.
Mr. Jiskra moved and Mr. Grove seconded to approve the contract with U.S. Coachways to provide
transportation of Coal City High School Prom participants to the Willowbrook Ballroom and Brunswick
Zone on May 2, 2009 at a cost of $7,043.75. President Hamilton asked if there was any opposition to the
motion, hearing none, considers the motion approved.
OPEN FOR ITEMS NOT KNOWN AT AGENDA PREPARATION TIME – none.
COMMUNICATIONS FROM THE FLOOR
1. In regard to agenda items – none.
2. In general (Limited to 5 minutes per person.) – none.
ADJOURNMENT
Mr. Jiskra moved and Mr. Bianchi seconded to adjourn at 8:00 p.m. the meeting. President Hamilton asked if
there was any opposition to the motion, hearing none considers the motion approved.
____________________________
Shawn Hamilton, President
___________________________
Mary Gill, Secretary
2008-2009
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