CTC Board Meeting
December 16, 2014
CTC President Bill Brock called the meeting to order at 5:00p.m.
Welcome – Bill Brock
Introduction of all present at meeting
Minutes
November minutes were approved as mailed.
Members present: Ryan Shrum, Cristi Garner, Randy Whorton, Sujeel Taj, Ron Branam, Michael Leary,
Hugh Enicks, Austin Garrett, John Crawley, Steve Smalling, Steve Tompkins, Dick Miller, Jennifer Heinzel,
Sarah Barnes, Jessica Marlier, Mike Usher, Mark Wisdom, Chas Webb, Jane Webb. Also present, Club
Manager, Stacey Malecky
President’s Report - Bill Brock
Bill informed the group that the By-Laws have been worked on extensively by our committee to edit and
improve the wording. Bill read aloud several sections and explained the changes.
Vote on approving the new by-laws
Motion, 2nd, approved.
Wiseman Award
Bud Wiseman is 76 years old. He has done 25 Boston marathons. We will recognize him at the banquet
with a new award. It will be called The Special Achievement Award. Ron Brannam explained it will only be
given out occasionally (as needed).
Website Redesign ~ Bill Brock
We have wanted to add to and improve the website for quite a while. This is now “in the works”.
Club will work with Bill on the main site and also the administrative site (which is the behind the scenes
approach for website administrators to add/delete. This will be modern and more user-friendly. The
volunteer sign up area will be enhanced. We are also looking into having online registration for races
instead of using Active.com. Bill will prepare a proposal which outlines the design and the cost.
Community Relations ~ Bill
The committee is doing great work. We will have a 2 documents that describe everything we do and how
we give back to the community. It will include all the major facts. We need this for sustainability and to
raise community awareness. Bill read from the document. This will help answer the question of potential
donors ~ why give back to CTC financially?
Topics Covered: Time, Talent, Resources, Volunteers, Charities, Good Spotlight on Chattanooga.
Bill explained how impactful a document like this can be and how it can be shown in a presentation or
handed out. We will have an Annual meeting/review with the city – like a press conference.
Also, the development committee is striving to raise money. A membership sign up model will be
expanded to allow donations to help meet our goals. This document will be given out and announced to
members soon.
Financial Reports/Review - Steve Smalling
The Chickamauga Battlefield Marathon had $17,000 great revenue than last year. November shows
$38,000 more in outflow than inflow – paying CBM bills and Make A Wish bills.
Foundation grant was received.
We incurred a loss on the Youth Cross Country Series.
Set of financials and detail on each race.
Motion, 2nd and approved.
Communication – Stacey for Sue Barlow
Will hold a transition meeting in early January. Sarah Barnes will assume leadership.
We need more people to join this committee. Interested parties please come to this January meeting.
Membership – Chas Webb
935 members.
What can we do to engage our members? Not the usual participants – encourage – notice them.
Task force needed to further engagement.
3rd Annual Paper Plate awards
Bill Brock - Most Patient; Sujeel Taj – Most eloquent; Sue Barlow – Best with words; Chas Webb – Best DJ;
Mike Leary – best traveler; Jane Webb – Most Energetic; Steve Smalling – Most responsible; Marco
Bianchini – Most dynamic; Ron Branam – Coolest job; Jessica Marlier – Superwoman; Ryan Shrum – Most
inspiring story; Hugh Enicks – Master of his domain; Alan Outlaw – Coolest name; Steve Tompkins – Best
story teller; Stephanie Windle – Best ideas; Cristi Garner – Best taste in music; Zach Winchester – Best host;
Joe Dumas – Best taste in beer; John Crawley – Most determined racer; Stacey Malecky – Best juggler
Races Committee Report - Mike Leary
January 6th will be a Race Director meeting involving new and seasoned RDs. Discuss timing, equipment
and awards. We need to foster common understanding, surveys, best practices. Infostructure- efficiencies
– standard practices. Utilizing resources. 2015 Race Calendar draft handed out.
Motion to accept schedule – 2nd, Approved.
Discussion - Wauhatchie conflicts with Lookout Mountain Trail Race. Discussed pros and cons of moving it.
2015 ROY RULES
We have made some changes in the age categories (under #3).
Added: Junior* Men/Women 17 and younger.
Young Adults Men/Women 18 – 29
Under Points Earned: Added the following: Completion of the Chickamauga Battlefield Marathon will earn
bonus ROY points. Completion of the Scenic City Half Marathon will earn 50 bonus ROY points.
Added under #8
Awards – Overall Male & Female; Overall Male & Female Masters; Overall Male & Female Grand Masters;
Overall Male & Female Sr. Grand Masters. Also ~ Top 3 Male & Female Competitors in each category.
* Overall Category are not also eligible for Age Group Awards.
Junior ROY Races Include the following:
Scenic City 5K
Chickamauga Chase 5K
Raccoon Mountain 5K
Affordable Botox Superhero 5K
Chattanooga Chase 1 Mile Jr. Race
And all other ROY races
This will go to members January 1st.
Long Runner award – Data in by November 30th
Motion, 2nd, approved.
Old Business
Hugh Enicks reported on Nationals. There was a huge field and the Best Runners in Masters Open. 600+
running
We were very competitive. We were 15th team out of 36. CTC sponsored the team.
40's Team Members:Dean Thompson, John Sillery, Ryan Shrum, Chance Regina, Tripp McCallie
50's Team Members: Hugh Enicks, Tim Ensign, James Wooldridge, Bill Minehan, Mario Wilkowski, Martin
Nagy
Indoor Nationals coming up in March 2015.
Upcoming Races: Pistol, etc.
Rocket City Marathon – attended by Bill Brock and Dick Miller.
Chas & Cristi Webb have entered the Asheville Race at Biltmore Estate in Asheville.
January 15th – Annual Report to Community. More details soon.
Board Retreat will be in late January ~ notices going out soon with details.
Annual Awards Banquet January 17, 2015 at Doubletree Hotel. Link to register will be up soon.
Next Board Meeting
Tuesday, January 13, 2015, YMCA