Supplier Engagement
& Tender Compliance
Procurement Officers:
Paul Norman
Julie Jones
Supplier Engagement & Tender Compliance
Session 1
E-Tendering
Purpose – To provide an overview of Intend (Walsall
Councils e-tendering portal)
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
1. Application Process (1)
1.) Application process
• Intend (tendering portal) – register at https://in-tendhost.co.uk/walsallcouncil
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
Intend Application Process(1)
1.) Application process
•Technical Support Intend – 01922 658471
• Normal Procurement ‘OPEN’ (SINGLE STAGE) process with
Expression of Interest, Invitation to Tender (ITT) online with
online questionnaires.
• Service Providers policies/financial accounts (only winning
bidder required to provide these) and supporting
documentation to be uploaded (Microsoft Office 2003 or
later)
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
Intend Procurement Process (1)
Select tenders
and view
current tender
opportunities
that are
available.
Alternatively
search using
the search
function
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
Intend Procurement Process (2)
When selecting
the tender you
wish to take part
in select the
‘Express
Interest’ button.
This is will
enable you to
access the
documentation
relating to the
procurement
exercise.
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
Intend Procurement Process (3)
Select the tab
required.
Clarifications
and
correspondence
are posted here
Countdown
Note the
‘closing date’
you can submit
your return until
this date, as this
is the deadline.
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
Intend Procurement Process (4)
Documents are
detailed in this screen
for your viewing and
those that are to be
returned.
Questionnaires are
shown that should be
completed.
Once completed check
all documents
uploaded and select
‘Submit Return’
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
Intend Procurement Process (5)
Online
questionnaires
enable Walsall
Council to
eliminate data
input error and
to collate data
easier.
Once completed
select ‘Save
Answers and
Close’
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
Intend Procurement Process (6)
Uploading
documents.
These will be
specified as
Placeholders
and listed as a
checklist in the
return on the
screen. ‘Attach
Documents’
allows you to
upload from
your computer.
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
Intend Procurement Process (7)
My Tender
Return shows
what you are
submitting to
the Council
Submit Return
Confirmation of
receipt of return.
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
1. Application Process (2)
1.3) Clarification process (Questions)
•
•
•
These are asked via Intend through the ‘Correspondence’ section
Issued to the market to clarify the process
Displayed against the project, email notifications (review!!)
1.4) Key Dates and deadlines
•
•
•
Will be issued with the Project on Intend and Council website (link)
Request Documentation deadline
ITT Submission deadline
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
End of Session 1
(Questions & Answers)
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
Session 2
Tender compliance
Purpose – To highlight what a good tender response
looks like
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
2.1) How to complete a good application
•
•
•
•
Read the instructions and accompanying documents and then read
them again.
Understand the specification
Identify Organisational key strengths
Treat like a job application
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
2.2) Structuring your answer (cross referencing and
Bullet points)
•
•
•
•
understand the question, be mindful there may be sub-questions
within the question
you may want to use bullet points to separate and develop answers
use headings and paragraphs to separate different points in your
answer
you may need to insert information related to question even if
provided for another question as one individual doesn’t read the
whole submission
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
2.3) Level and Validity of detail we require
•
•
•
Look for word count limits this is good indication of level of detail
required
refer to the weighting in the award criteria and use to reflect content
of your response
only give information relevant to the question – no other
information will be evaluated or scored so don’t send it
Only submit requested attachments as no others will be scored.
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
 Section 05 Tender Quality Questionnaire
Question
No
Question
Weighting
Word
limit
1
Please describe how you will deliver the
service in line with the service specification.
40%
500
2
Please provide a implementation plan showing
how you will deliver the service from day one.
20%
300
3
Please outline how your organisation will
contribute to Walsall Councils Social Value
10%
250
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
2.4) Maybe Required to come for Interview and Present
Your Tender
•
•
•
preparation – if applies you will be informed what is required
only information relevant to the question should form part of your
presentation
refer to the weighting in the award criteria and use to reflect content
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
To Support you the Council has Adopted
The Public Services (Social Value) Act (2012).
There is an expectation that Walsall Council contracts will include social value measures as part of their
contractual performance monitoring schedules. Providers of services will be required to report on the
added value that they have brought to Walsall by:
This means we wish to:






Use local suppliers
Create local employment and apprenticeship opportunities for individuals who have been long term
unemployed, care leavers
Create opportunities for local voluntary sector organisations and/or social enterprises
Offer work placements to local students
Support local health and well being community initiatives
Build local community capacity/social networks.
www.walsall.gov.uk
Supplier Engagement & Tender Compliance
End of Session 2
(Questions & Answers)
www.walsall.gov.uk