International Seminar on Modernizing Official Statistics:
Meeting Productivity and New Data Challenges
Tianjin, People’s Republic of China
24 - 26 October 2013
-------------------------
Modern Management and Structure of
Statistical Organization
Phetsamone Sone
Director General, Department of Economic Statistics
Lao Statistics Bureau (LSB)
Ministry of Planning and Investment ( MPI), LAO PDR.
Outline of Presentation
• Driving forces for the improvement/
changes in management and
organizational structure.
• Management and organizational
structure of National Statistics
System (NSS) in Lao PDR.
• Challenges and the Way-Forward.
Factors drive for the change/improvement
• Emerging national and international demand on the quality
official statistics to support evident-base policies formulation
as well as the process of monitoring and evaluation the
progress, output, outcome and impact as the result of the
policies and programs implementation:
– National Development Vision 2030/2040 ;
– 7th Five years National Socio-Economics Development Plan (NSEDP),
2011-2015 and next 8th NSEDP as well as Strategy for NSEDP 2025;
– Other National programs: National Growth and Poverty Eradication
Program, National Nutrition and Food Security Program, Health and
Education programs, etc,…
– The Growth and Expansion of Private Sector Development;
– Globalization and Regional Integration (AEC, WTO,…) and the
acceleration of the achievement of MDG (2015), LSC status 2020;
– Requirement for data exchange and data sharing to the international
organizations and development partners as well as to the public’s users;
– Others,….
Factors drive for the
change/improvement(cont’d)
• Support from international statistics communities,
development partners and international organizations
– The best practices on statistics international standard and
methodologies has been developed and capacity building
provided by all means as to facilitate the process of
adaptation and adaptation at the national level
implemented.
– Financial and technical supports in number of areas
including the management and improvement of the data
sources.
– Actively participate in assisting the country to build up the
statistical awareness and literacy.
The way of thinking,…
“ The law is not enough for statistics ”
•
•
•
•
•
•
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We also need:
Framework
Budget and other funding
Infrastructure/organisation
Cooperation/coordination of NSS
Training
Common understanding
Good will
Framework for Official statistics
• Fundamental principles for
Official statistics
• Law and Decree
• Development Strategies for NSS
• International and regional
methods, classifications and
recommendations
• Best practices
NSS Development Framework
Statistical Framework
Statistical Outputs/Use
Statistics
production
Statistics Indicators
Economic
• NSA &Price
• Agriculture
• Industrial and
manufacturing
• Energy and
mining
• Transportation
and Post and
communicatio
n
• Services
• Others
Social and
Culture
Others
• Education • Population and
demographics
• Health
Gender
• Labor
•
Environment
• Others ...
• Poverty ….
Dissemination
Programmes
Publication /Yearbook
Data collection, processing and analysis
Metatdata
Harmoniation and Classification
Adopt/adaptation of international
recoganized methodologies
• Quality Contro;,…
Survey’s Reports
•
•
•
•
News, Articles,….
Web site and Lao Info
Database (micro data)
Adminis
trative
Survey
Prodcucer and User Forum
Enabling Mechanism
Indicators
National
Sectoral
• Institutional framework,
Legislation
• Infrastructure
• HR and HRD /Capacity building
• Data network /information
system
• Support Budget
Development
partners / Donors
Factors drive for the
changes/improvement ( cont’d)
• New way thinking and commitment of
management team on organizational development.
– Pictured the statistical organization as a factory system
where the “input-transformation-output” that need
appropriate resources;
– Shift from what we can do?  What we should do? 
How we should do to it? To survive and prosper (especially
in the circumstance of resources shortage);
– How to get leadership support, active role of top
management not only focus on the decision making but
also building and maintain the relations, getting and giving
the information and influencing relate people by good
communicating and coordinating.
Factors drive for the
change/improvement ( cont’d)
• Political view/supports, legislation and
institutional arrangement.
– Legal frame work and Development Strategy: Statistics law
approved by the National Assembly in June 2010 after the Strategy
for Development of National Statistics System 2010-2010
endorsed in May 2010 by the Government of Lao PDR (updated
from first Statistic Decree 127/PM issued in 1979 and Decree
140/PM,2002);
– Physical infrastructure – Office building as to improve work
environment premises (it is expected to be completed in FY
2015/2016);
– Number of staff for LSB, Province and District Office Statistics
And Line Ministry has been gradually increased.
– Commitment in providing budget support for Statistics
Activities, in particular the data collection and partial of
capacity building program for the National Statistical System.
The wider National Statistics System
(NSS)
Other
producers
Data
providers
LSB
People
Users
Management and Organizational Structure
of National Statistics System (NSS) in Lao PDR
• National Statistics System is a Decentralize System
– Vertical line ( system) includes provincial, district and
village authorities
– Horizontal line (system) includes ministries, ministryequivalent agencies
– The Department of Statistics (DoS) is an organ of the
Ministry of Planning and Investment (MPI). Based on
the Statistics Law, currently DoS upgraded its status to
a sub-Ministry and renamed as Lao Bureau Statistics
(LSB) under MPI.
– The LSB is the coordinating body of production and
dissemination of statistics and information within the
national statistical system
Current Organizational Structure of
Lao Statistics Bureau (LSB)
Ministry of Planning and Investment
(MPI)
LAO Statistics Bureau
(LSB)
Department of
Administration
( 1DG, 2 DDGs)
Personel
and
Inspection
Division
Integration
and
Cooperation
Division
Finance
Divsion
Economic Statistics
Department
( 1 DGs, 1 DDG)*
Adm.
Division
National
Accounts
Division
Economic
and Price
Statistics
Division
Research
and
Developme
nt Divsion
Social Statistics
Department
( 1 DG, 2 DDGs)
Statistics
Registration
Division
Data
collection
Division
Research
and analysis
Division
Services Department
( 1 DG, 1 DDG)*
Dessimination
Division
ICT
Division
Training
and
methodology DIV.
Established structure as a mean of Delegating Authority and Sharing Responsibilities.
LSB staffs: 106 (2013) by 2015 (160 ) and 2020 (200).
Structure of Statistics Organization:
Vertical System ( Province Statistics Center )
• At the provincial level head
and deputy head of SCP ( 16
provinces and Vientiane
Capital ) appointed.
• Its staffing: 5-7( 2013), by
2015 (6-10) with possible
expansion to 15 for some
provinces.
Structure
Provincial Statistics Center
Provincial
Planning and
Investment
DiV
Economic
Statistics
section
Statistics
Center of
Province
Other offices
1,..n
Socio
Statistics
section
Administratio
n office
Structure of Statistics Organization:
Vertical System ( Province Statistics Center )
•
•
•
•
At the District level head and
deputy head of DCP ( 5 provinces
and Vientiane Capital) appointed
(on going)
Its staffing: 1-3( 2013), by 2015 (46) with possible expansion for some
large districts.
Priority will be focused on 51
districts ( under the scope of
Government pilot program of the
decentralization policies
implementation ) including the
setting up the Village Statistics
Unit.
Data collector at Village level ( 1-2
persons )
Structure
Provincial Statistics Center
District
Planning Office
Statistics
Center of
District
Statistics
production unit
Village
Statistics Unit (
1,… N)
Administration
unit
National Statistics System (NSS)
Government
Horizontal organizational
network
All Line Ministries
Vertical organizational
network
Ministry of Planning and Investment
Lao Statistics Bureau
Statistics Centre of Ministry/ Organization
Central levels
Statistics Division of respective
Statistics Division of Province
sector at Province
Statistics Centre of Province
Provincial levels
Statistics Centre of District
District
levels
Statistics Unit of respective office
at District
Village Statistics unit
Report System
Village levels
establishment
Statistics unit
Technical consultation
Technical guideline and
15
consultation
How do we coordinate ?
• Coordination:
– Statistical Steering Committee(SSC) created to oversee the
implementation of NDNSS (chaired by Head of Lao Statistics
Bureau(LSB) and include member of MDAs (DG/DDG level).
– Statistics Working Group (SWG), which will be platform for donor
coordination. It is under the Macroeconomic Sector Working
Group.
– Department level in LSB work and serve as secretary to SSC and
lead the implementation of SD NSS.
– National Implementation and Coordination Team designated each
supporting project and report to the Project Steering Committee.
– Technical working group on certain subject matter established
( IMTS, SITS, FDI statistics and Data Dissemination ).
– Annual Statistics Forum organized on regular basis.
How do we organize ?
– Use SDNSS as a road map and reference tool for entire NSS.
– Planning: Action plan in respective line Ministries being prepared
(Ministry of Agriculture( to be approved),…
– AWP is prepared and discussed at the annual statistics meeting. LSB
also present its AWP to MPI forum before submitting for budget
approval. It is also include project and non-project financing support
activities
– HR and Staffing recruitment: Number of HR with job description
identified by LSB and Line Ministries and Province Statistics Center
respectively. Ministry of Home Affair(MOHA), MPI and Line
Ministries are involved in the process of recruitment. MPI responsible
and authorize staff allocation for vertical statistics system include LSB
after receiving the staff quota from MOHA.
– Budgeting (decentralize budgeting). LSB responsible budgeting the
National activities (national surveys, training programs, promoting use
of agreed standard ), while province, MDAs responsible for their own
budgeting.
– Resource Mobilization : Significant Supports received from
development partners and international donors to support the
Government in the implementation of SDNSS thru the foreign
aids/ODAs mobilization mechanism.
Key Challenges and The Way Forward:
From now:
1. Despite increasing in recent
years but still insufficient of
staff.
2. Shortage of competence.
3. Shortage of statistics and its
disaggregation.
4. Insufficient Resource
mobilization from
Government and Development
Partners/ Donors
5. Limited technology (Statistical
Infrastructure )
6. Limited efficiency and
coordination
To then (2020) and how:
1. Adequate staffing and
capabilities
2. Human resources developed
3. Adequate coverage and
frequency of statistics
4. Free resources , donor
independence
5. All relevant statistical
processes computerised
6. All partners within NSS fulfil
there responsibilities in a
coordinated manner
…. How to manage one’s times, objectives and resources in order to accomplish
tasks and implementation ideas with the new focus on connecting the head, heart
and hand of people ,… how to motivate and build up the team ,…..
The Way Forward
• Vision, Mission and Overall Goals are well defined SD NSS 2010-2020.
• Directing and facilitating the implementation of 4 strategic objectives
and 12 work programs with priority activities , SDNSS 2010-2020 thru
the implementation of AWP:
– Improving policy, regulatory and institutional framework (6 work
programs);
– Developing statistical infrastructure ( 2 work programs);
– Data development and management ( 2 work programs);
– Ensuring activities of statistical networks (2 work programs).
Out of which the extension of SD NSS is required :
- Formulate the HR management strategy for LSB, NSS and its
implementation plan.
- Formulate alight action plan for key sector ( economic and socio
statistics domain).
- Set up M&E framework and prepare for mid term review/assessment.
- Improve the working mechanism and communication for better and
effective coordination platform .
Remarks
•
It is very importance to note that increasing demand on statistics lead to an
improvement in management and its organizational structure . As a result the
Development Framework (SD NSS 2010-2020 ) is required. It is brought LSB great
opportunities and challenges in the management and organizational development for
entire NSS.
•
The successful implementation of SD NSS will require enormous commitment,
comprehensive institutional arrangement, capacity building program;
good coordination mechanism, sufficient human resources and financial support
from the Government, Development Partners, International Donors and other
stakeholders to perform work programs is critical.
•
It is anticipate that the implementation of SD NSS will gradually improve the
structure of entire statistical organization at central-provincial levels as well as
their managerial competence will be strengthened.
•
LSB and the NSS in transition, it is required considerable amount of time and
investment toward the modernization. It is a learning process about the modern
management and structure of statistics organization as to establish itself as national
leading producer and provider of cost effective, timely and quality of offcial
statistics.
Thanks you very much
For your kind attention!